Greater Rochester Mothers of Twins Club Invites you to...

Transcription

1 Greater Rochester Mothers of Twins Club Invites you to... NYSOMOTC S 52nd Annual State Meeting April 27-30, 2017 The Ramada Geneva Lakefront 41 Lakefront Drive Geneva, NY 14456

2 RAMADA GENEVA LAKEFRONT Step out of the ordinary. Experience the unique. Indulge your senses. Surrounded by shimmering waters & panoramic views immerse yourself in our retreat-like setting. DIRECTIONS From the NYS Thruway (I-90), take Exit 42. Turn right onto Route 14 South and drive approximately 6 miles. Once in town, turn left onto Castle Street. Cross over Routes 5 & 20 to Ramada. From Greater Rochester International Airport (ROC): Go East on Airport Road. Take Brooks Ave/NY-204. Turn right at the light on Brooks Ave to get to the entrance ramps of I-390S. Merge onto I-390S. Keep right onto I-390S towards I-90/Corning. Merge onto I-90 E/New York State Thrwy E via Exit 12B towards Albany. (I-90), take Exit 42. Turn right onto Route 14 South and drive approximately 6 miles. Once in town, turn left onto Castle Street. Cross over Routes 5 & 20 to Ramada. From the South Take NY14N/County Rd-64 Exit, Exit 52A, towards Watkins Glen. Turn left onto County Hwy-64/County Rt. 64. Turn slight right onto Westinghouse Rd/ NY14. Turn left onto Watkins Rd/NY-14, Continue to follow NY-14. Turn left onto cloverleaf Dr/NY 14 Trk. Turn right onto US-20 E/NY-5/NY-14 Trk Hamilton St. Continue to follow US-20 E/NY-5/NY-14 Trk to Ramada. If you are planning on flying to convention, the Greater Rochester International Airport (ROC) is the nearest airport. There is NO Airport Shuttle to/from the hotel. However, if you would like to be picked up from the airport, we will be arranging a shuttle once daily on Thursday, Friday & Sunday. Please indicate your need for a shuttle on your registration form. If you d like to stay a few days before or after with your group, car rentals are available.

3 RESERVATIONS Geneva Ramada Lakefront 41 Lakefront Dr. (Rts. 5 & 20) Geneva, NY Phone: Fax: Call the hotel directly Tell them you are with Mothers of Twins Reservations must be made by Wednesday, March 1, 2017 Check in time: 4:00pm Check out time: 11:00am ***State Reps: To avoid payment issues, please call Krista, the Hotel Manager, with a list of people from your club that you will be paying for with either a Club Check or Credit Card. In addition, if you are using a tax exempt form, please either or fax a copy to her attention, two weeks prior to your stay.*** Tax exempt: Payment form must match name on tax exempt form It is requested that State Reps please pay with one club check NO PERSONAL CHECKS WILL BE ACCEPTED ROOM RATES Monday Wednesday (prior to convention) $99.00 per night Thursday Sunday $ per night plus taxes Single, Double, Triple, Quad occupancy King or 2 Queens CANCELLATION OF RESERVATIONS MUST BE MADE 7 DAYS PRIOR TO YOUR STAY, OTHERWISE A FEE OF 1 NIGHTS ROOM & TAX WILL BE ASSESSED. Pam Reussow: Chairman preussow@rochester.rr.com Phone: Ruth Barone: Co-Chairman rsb070556@gmail.com Phone:

4 FLIPPING AROUND SENECA LAKE GENEVA Rose Hill Mansion - genevahistoricalsociety.com/visit/rose-hill-mansion Seneca Lake State Park - nysparks.com/parks Smith Opera House - thesmith.org Seneca Lake Wine Trail - senecalakewine.com Red Jacket Orchards - redjacketorchards.com Belhurst Castle - belhurst.com Crush Beer & Wine Tours - CrushBeerWineTours.com WATERLOO/SENECAL FALLS (10 Mins. Away) Waterloo Premium Outlets - premiumoutlets.com/waterloo Women s Right National Park - nps.gov/wori AUBURN (15 Mins. Away) Seward House Museum - sewardhouse.org CANANDAIGUA (15 Mins. Away) Fingerlakes Gaming & Racetrack - fingerlakesgaming.com NYS Wine & Culinary Institute - nywcc.com Sonnenberg Gardens & Mansion - sonnenberg.org Springtime in Canandaigua Arts & Crafts - springtimeincanandaigua.com PENN YAN (15 Mins. Away) The Windmill Farm & Craft Market - thewindmill.com WATKINS GLEN (30 Mins. Away) Watkins Glen International Raceway - theglen.com Watkins Glen State Park - cnyhiking.com/nysp-watkinsglen.htm Famous Brands - famousbrandsoutlet.com CORNING (1 Hr. Away) Corning Museum of Glass - cmog.org

5 PRE-CONVENTION REGISTRATION The registration fee is $40.00 for members and $45.00 for non-members This fee is nonrefundable (NYSOMOTC By-Laws). After reading this mailing, please complete the Registration Form. PLEASE print clearly. We request that the State Representative for each club collect all the forms, review them for accuracy and send one club check to cover all fees. Make checks or money orders payable to: GRMOTC State Meeting Fund Mail forms and check to: Renie Cutt, 155 Versailles Road, Rochester, NY All registrations must be postmarked on or before March 1, Registrations postmarked after that date are subject to a late fee of $10 Anyone attending and/or working the NYSOMOTC Convention must be registered. No refunds on activities will be given after March 15, 2017 If you would like to make a donation to the Marie Simmons Scholarship Fund, please issue a separate personal check or money order payable to the Marie Simmons Scholarship Fund, with your registration. If donation is in memory of, please indicate name of person to be memorialized. ON-SITE REGISTRATION AT CONVENTION Thursday, April 27, :00pm 8:00pm - Hotel Lobby Friday, April 28, :00am - 4:00pm - Hotel Lobby Saturday, April 29, :00am - 8:00am (If needed) At registration, you will officially sign into the 52nd Annual State Meeting and receive your registration packet. This packet will contain all items necessary to attend convention activities. The Convention Booklet will keep you informed of all activities, times, and locations. You can also sign up for the Door Sign Contest or have any questions answered. Your convention badge must be worn at all times

6 CHINESE AUCTION AND RAFFLES Sampson Room Friday, April 28, :00 am - 6:00 pm Each club is asked to donate an item or collection of items to the State fundraiser. This year's theme is BEACH MEMORIES. If you didn t already pick your basket at the Mid Term Board Meeting, you can sign up for a basket by contacting Sharon Wetzel at sharkayw@yahoo.com. The value of the item or basket should be at least $ Please drop off your donation as soon as you arrive on Thursday or Friday morning by 10:00 am. In this room you will also be able to purchase tickets for raffle items offered by the hosting club, which helps to cover the cost of convention. There will also be raffles for the Marie Simmons Scholarship and 2018 State Meeting fundraiser. After the Saturday General Meeting, the winning numbers will be posted and the prizes can be picked up in the Sampson Room. DOOR SIGN CONTEST Come walk along the lake where sunsets and smiles are always within reach! This year s door sign theme is: FLIP FLOP DOWN MEMORY LANE Let s take ourselves to a happy memory. Help us make Rochester s Flip Flop to the Lake a weekend to remember! Prizes will be awarded for: Best Overall, Funniest, Most Creative and People s choice RULES The board will be provided at registration (Limited supplies will be available in the Hospitality Room) Use only a wreath hanger for displaying your sign You may not cover the room number or peep hole All entries must be on display by 5:30 p.m. on Friday April 28, Judging will be on Friday between 6-7pm. Prizes will be awarded at the Saturday Meeting.

7 HOSPITALITY SUITE Seneca Room Thursday, April 27, :00 pm - 9:00 pm Friday, April 28, :00 am - 4:00 pm Be sure to visit the Hospitality Suite. Stop by for a drink, a snack, visit with old friends and make some new. Thursday we will be open during our Bines, Wines & Dines Event. Do not forget our Wine & Beer Tasting from 7:30 pm 8:30 pm. Monday thru Friday - The Pier House Restaurant is open for a FREE Continental Breakfast MOMS' INFORMATION CENTER Sampson Room Friday, April 24, :00am - 6:00pm Each Executive Board Member (Chairwomen and Officers) is asked to create a display for the MOM's information center. This room is where our members can learn what goes on in the State Organization. Be creative; make it interesting to grab their attention. Local Clubs are invited to create a display showcasing their activities. One tri-fold display and your creativity could mean educating someone else. Please put visiting this information center on your convention agenda. On display will be the entries for the Club Scrapbook Contest along with the entries for the Newsletter Contest, previous State Meetings photo albums, the Twin Registry photo album, the Unity Book and other items of interest. FRIDAY EXECUTIVE BOARD MEETING Lakeview Ballroom Friday, April 28, :30 am - 12:00 pm Before the meeting, stop by the Pier House Restaurant for a FREE Continental Breakfast! The Board Meeting will begin promptly at 8:30 am. Attendance is required of all board Members. If you are unable to attend, you must contact the President, Renie Cutt by April 1st, 2017 at reniebean10@gmail.com or

8 FIRST TIME ATTENDEES Lobby Lounge Friday, April 28, :00 pm - 1:30 pm Meet in the Lobby Lounge for a talk and walking tour around the hotel which will give first time attendees a glimpse of a State Meeting. Meet other first time attendees and make some new friends to treasure for a lifetime! Come to this workshop and you will be on top of things. All your questions can be answered about convention. STATE REP/CLUB PRESIDENTS MEETING Lobby Lounge Friday, April 28, :15 pm - 2:00 pm If you are a Club President or State Representative, be sure to attend this workshop. It is an opportunity to get together with other Presidents and State Representatives to exchange and share new ideas to bring back to your club. SHOW AND SELL Promenade Friday, April 28, :00 pm - 6:00 pm (Setup 3:00 pm 4:00 pm) Here is your chance to purchase multiple related items or souvenirs. Bring home something for the children, Dad or Grandma and Grandpa. Clubs wishing to participate as member vendors must complete the enclosed Show and Sell contract and return it with the necessary fees. All forms with accompanying fees must be postmarked no later than March 1st, A bank check or money order (payable to NYSOMOTC) are the only acceptable forms of payment. Make all checks payable to NYSOMOTC. Mail form and fee to: Michele Szatkowski 638 Smugglers Cove Macedon, NY 14502

9 DELEGATES/ALTERNATES MEETING Board Room Friday, April 28, :15 pm - 5:45 pm This meeting is mandatory for all Delegates/Alternates, Officers, and Past Presidents who have voting privileges. Failure to attend this meeting will forfeit your club's right to vote. Voting materials and instructions will be issued at this time. If you are not able to attend this meeting due to late arrival, please contact Parliamentarian - Kathlene Lyman, prior to the Saturday General or Namy14@aol.com OPENING CEREMONIES Lakeview Ballroom Friday, April 28, :00 pm 7:30 pm This ceremony is the official commencement of the 52nd Annual State Meeting. We will open the weekend with the Presentation of Colors, the Pledge of Allegiance and Introduction of the City Executive. Dinner and Casino Event will immediately follow.

10 WORKSHOPS Flip For Zumba Nester Room Thursday, April 27, :00 pm 5:00 pm Get the kinks out after traveling all day. Come join Kerry for a fun beginner level Zumba Class, overlooking Seneca Lake. Have some laughs and fun being crazy with other moms of multiples! Cost $5.00 Bines, Wines & Dines Seneca Terrace Tent Thursday, April 27, :30 pm - 8:30 pm Stop by our Hospitality Suite from 7:00 pm - 9:00 pm for some pizza, wings and snacks. Join us in the tent for a beer and wine tasting spectacular - featuring 3 Brothers Winery and Climbing Bines Brews. Come sample some of the delicious wines and craft beers of the Finger Lakes. Cost $10 Flip For A Henna Tattoo Board Room Friday, April 28, :00 am - 3:00 pm Have you always wanted a tattoo but don t like pain or permanency? Join Caitlin for an extraordinary experience. You will have the choice of 3 different tattoos turtle, rosebud, or flip flop. If you want more than one, indulge yourself! Cost $10/tattoo

11 WORKSHOPS - (Continued) Flop For A Chair Massage Geneva Room Friday, April :00 am - 3:00 pm Time to relax with a 10 minute Chair Massage. These two massage therapists are favorites of our GRMOTC members. You won t be disappointed with their magic hands! Cost $10/10 mins. Flop for Watermelon with Chef Bill Seneca Room Friday, April 28, :30 pm - 2:00 pm Chef Bill, will be treating us to a demonstration on how to create a watermelon that is a work of art for your next special event. Then we will enjoy the fruits of his labor! FREE Flipping Along the Lake Walk & Wine Slushies Seneca Terrace Tent Friday, April 28, :00 pm - 3:30 pm Put your flip flops away and put on your walking shoes! Meet your friends at the tent to walk along the lakeshore with Kerry. Upon your return you can enjoy a Finger Lakes Wine Slushie! Bring your own cash for a Wine Slushie! The walk is FREE

12 Roll With The Tide FRIDAY DINNER & CASINO Lakeview Ballroom & Seneca Terrace Tent Friday, April 28, :00pm - 11:00pm Cost - $55.00 per person Cash Bar ABSOLUTELY NO OUTSIDE ALCOHOL IS ALLOWED! Come in your business casual attire for this evening. The opening ceremonies for the 52nd Annual State Meeting will start promptly at 7:00 PM followed by our delicious Southern Picnic Buffet. After dinner, we will move to the Seneca Terrace Tent, for an evening to Roll With The Tide featuring Blue Apple Productions! If you don t know how to play casino games - our dealers will instruct you. You will receive play money to use during the evening. If you are lucky at the casino, you will receive raffle tickets and be eligible to win some nice prizes. Have a refreshing drink and relax. Try our signature drink of the evening - a s mores martini. Southern Picnic BBQ Slow-Cooked Pork Ribs White BBQ Bone in Chicken Brown Sugar Cornbread Honey Bourbon Baked Beans Mixed Green Salad, Potato Salad & Pasta Salad Peach Cobbler Lemonade & Ice Tea

13 SATURDAY GENERAL MEETING Lakeview Ballroom Saturday, April 29, :00 am - 11:30 am - Morning Session 12:00 pm -1:30 pm - Lunch Break 1:45 pm - 5:00 pm - Afternoon Session It is important that this General Meeting begin promptly at 8:00 AM. The afternoon session is scheduled to resume at 1:45 PM SHARP. To vote at the meeting, delegates and alternates MUST attend and register at the Delegate/Alternates meeting on Friday evening and be present during the AM and PM Roll Call. Delegates, Alternates and Past Presidents are asked to sit in the reserved area. This meeting is where we discuss the operation of the organization, reports are given, bylaw/standing rules are amended, elections are held and awards are presented. Any new information or announcements that may be of interest will be provided. All state club members should attend this meeting. NOTE: For those attending the meeting, we will provide a FREE Continental Breakfast from 7:30 am - 9:30 am. Please be respectful of the meeting while at the breakfast bar. Flip Flop To The Lake SATURDAY LUNCHEON Seneca Terrace Tent Saturday, April 29, :00 pm -1:30 pm Cost - $30.00 per person Flip on your flip flops and casual attire and join us lakeside, for a delicious Seneca Deli Buffet. Special entertainment by The Rochester Ukulele Orchestra including Name That Tune. Mixed Greens Salad & Caprese Salad Freshly Sliced Ham, Turkey & Roast Beef Sliced American, Cheddar & Provolone Cheeses Lettuce, Tomato, Red Onion, Kosher Pickles & Potato Chips Freshly Baked Cookies & Chocolate Fudge Brownies Lemonade & Ice Tea

14 Splish Splash At The Beach Party SATURDAY NIGHT Seneca Terrace Tent Saturday, April 29, :30 pm - 11:00pm Cost - FREE (included in your registration) DESSERT STATION Assortment of miniature canolis, cream puffs, éclairs, dessert bars, brownies and s mores! Cash Bar ABSOLUTELY NO OUTSIDE ALCOHOL IS ALLOWED! Signature Drink - Sex on the Beach Get your G-rated Beach Party attire on tonight and join us to P A R T Y! Music, Beach Party BINGO, S mores and more. Come to the Beach Party ready for a Flip Flop Contest! Jazz up or decorate your Flip Flops any way you d like. Be prepared to strut your stuff in front of our judges! Prizes will be awarded! SUNDAY EXECUTIVE BOARD MEETING Sampson Room Sunday, April 30, :00am - 12:00pm All members of the Executive Board are required to attend this meeting. If you are unable to attend, please contact the President prior to the meeting. Breakfast will be available for purchase. Continental Breakfast Assorted breakfast pastries, bagels, selection of whole fruits, orange, apple and cranberry juices, gourmet coffee & tea. $10/person

15 NEWSLETTER CONTEST Rules: The completed entry form (see below) plus one (1) copy of the club s 2016 October issue and one (1) copy of an issue of your choice which must be submitted to the Chairman by the February 1 st, via or US mail A hard copy of each newsletter should be provided for display in the Mom s Information Center at the 2017 Convention Judging Criteria: Overall style and visual appeal-20 points Artwork-20 points News & special articles-20 points Officers & Chairmen reports-20 points Creative & original writing-20 points ****************************************************** Entry Form Club s Name: State Rep s Name: Phone: l: Editor s Name: Phone: Send this completed form via or postmarked no later than February 1, 2017 to: Kristen Pace 70 Westbridge Drive Holbrook, NY Please feel free to Kristen at kpace825@optonline.net with any questions

16 CONVENTION BOOKLET ADS Clubs and individual members are offered the opportunity to place an ad in the Convention Booklet. This will make a great keepsake and is a way to advertise your club. Say hello to friends, wish someone good-luck or let your friends know how much you care. All funds help offset the publishing cost of the booklet. Full Page Ad: $20.00 Half Page Ad: $15.00 Quarter Page Ad: $10.00 Please send your camera-ready (hard copy) advertisements along with the completed order form (below) and corresponding fee, postmarked by March 1, The advertisement can also be forwarded by to: Make checks payable to: GRMOTC State Meeting Fund Mail to: Michele Szatkowski 638 Smugglers Cove Macedon, NY Cck638@aol.com 2017 CONVENTION BOOKLET ADVERTISEMENT ORDER FORM Club Name: State Representative: Person Requesting Ad: Phone # Address: Size of Ad: Full Page Half Page Quarter Page Number of Ads: Total amount enclosed: $

17 New York State Organization Mothers Of Twins Clubs founded Show & Sell Display Contract Check one: Commercial Vendor MOTC Vendor Name: Address: City: State: Zip Code: Contact Person: Phone: Show & Sell Return this form and fee to the Show & Sell Chairman (see below) by no later than March 1 st. Display room for commercial and member exhibits and sales. Show & Sell is open on Friday for two hours [4:00 PM - 6:00 PM] to all NYSOMOTC's convention attendees. Tables are available on a first to register basis. Space available is limited by room size. A confirmation, including directions to the hotel, will be mailed in March. A bank check or money order (payable to NYSOMOTC) are the only acceptable forms of payment. $ Commercial Vendor Display [6Ft. table w/2 chairs] $ Member Vendor Display [6 Ft table w/2 chairs] $10.00 Late Fee [if postmarked after March 1 st ] Provide a brief description of merchandise: ******************************************************************************************************************************** The undersigned hereby agrees to purchase space at the New York State Organization Mothers Of Twins Clubs Show & Sell, to be held on Friday, April 28, No refund will be issued for cancellations within two (2) weeks of the event. NYSOMOTC reserves the right to reject item[s] that do not meet its standards of acceptance. Vendor's Name Fee enclosed: $ Authorized Signature/Title Date: Bank Check/Money Order payable to: NYSOMOTC Mail contract form with fees to: Michele Szatkowski 638 Smugglers Cove Macedon, NY Cck638@aol.com

18 CLUB SCRAPBOOK PAGE CONTEST Rules: Must be a scrapbook page not larger than 12 x 12 It must have your CLUB name on it as well as the theme name Entry forms can be ed or mailed by March 1st Only entries sent in on time will be judged The theme for this year s Scrapbook Page Contest is: Flip Flop Fun in 2017 The judges will be scoring on: Identification (CLUB s name and Theme Name) Presentation Visual Appeal Theme Overall Style Pride Besides the judges, there will be a MEMBERS CHOICE AWARD where you can vote for the scrapbook page you like the best. The ballots will be in your registration packet. Return the form below by March 1st to: Michele DelleBovi 2017 Club Scrapbook Page Contest Chairman 779 Edgewater Drive Amherst, NY mshell908@yahoo.com Club Name: State Rep s Name: Person Responsible for the Scrapbook Page: Address: Phone: ( )

19 New York State Organization of Mothers of Twins Clubs 52nd Annual State Meeting April 27-30, 2017 Flip Flop to the Lake REGISTRATION FORM **Please PRINT Clearly** Name: Club: Address: City State Zip Phone Attending as: (Check all that apply) NYSOMOTC Officer: President Vice President Recording Secretary Treasurer Parliamentarian Advisor Past President Exec Board Member Club: Member President State Rep Delegate/Alternate Guest Your Age: Aged to perfection Marital Status: Single Married Divorced Widowed Multiples: Twins Triplets Higher Order Identical Fraternal Sex: M F Age: Siblings: Sex - M F Age(s) / / Have you lost a child? Y N How many State Meetings have you attended other than this one? Participating in Door Sign Contest: Y N Handicap Limitations/Requirements Will you be needing a shuttle to/from Hotel? Day of arrival: Wednesday Thursday Friday Saturday If arriving Friday please estimate time of arrival (to schedule workshops appropriately). If attending by yourself, would you like to connect with a Buddy/Roommate? Yes No

20 Name: REGISTRATION FEES: NYSOMOTC Officers (Pres., VP, Rec. Sec., Treas., Parl., Adv.) Paid by NYSOMOTC Club Member $40.00 $ Non-Member $45.00 $ Late Fee (If postmarked after March 1st) $10.00 $ Please indicate the events you will attend: Thursday Night Bines, Wines & Dines $10.00 $ Workshop - State Reps/Club Presidents Yes No N/C Workshop - First Time Attendees Yes No N/C Workshop - Zumba Class $5.00 $ Workshop - Tattoos/Each $10.00 $ Workshop - Chair Massage $10.00 $ Workshop - Watermelon with Chef Bill Yes No N/C Workshop - Flipping Along the Lake Yes No N/C Friday Night Dinner & Casino $55.00 $ Please list any food allergies/dietary restrictions Saturday General Meeting Breakfast Yes No N/C Saturday Luncheon $30.00 $ NYSOMOTC Officers: Pres., VP, Treas., Rec. Sec., Parl., Adv. Paid by NYSOMOTC Please list any food allergies/dietary restrictions Saturday Night s Beach Party Attending Not Attending N/C Sunday Executive Board Meeting Breakfast $10.00 $ Make checks payable to: GRMOTC Convention Fund Mail to: Renie Cutt, 155 Versailles Rd., Rochester, NY TOTAL DUE $ Donation to the Marie Simmons Scholarship Fund Total $ (Please issue a separate personal check or money order payable to the Marie Simmons Scholarship Fund ) For State Reps ONLY: Club participating in: (check all that apply) Newsletter Contest Club Scrapbook Page Contest Chinese Auction Show & Sell MOMs Information Center Convention Booklet Ad REGISTRATION COMMITTEE ONLY: Date Received #