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1 Series Series Name s 6.1 Daily Activity s 911 Calls VP/CFO X X CSU Practice 30 days active/2years inacactive Katerina Donato All incoming calls not classified VP/CFO X CSU Practice 120 days Katerina Donato ARMS VP/CFO X X CSU Practice Indefinitely Katerina Donato CLETS/CORI Logs VP/CFO X X Peace Officers Standards and Training Destroyed after annual CLETS audit. Katerina Donato Dispatch Telephone ings VP/CFO X X CSU Practice 120 Days Katerina Donato RIMS - Felony VP/CFO X X CSU Practice 7 years Katerina Donato RIMS - Misdemeanor VP/CFO X X CSU Practice 3 years Katerina Donato Video Camera Media VP/CFO X X CSU Practice 120 Days Greg Porter Final 7/19/2010 v.liew 1
2 s Daily Activity Logs VP/CFO X X Daily Crime Log VP/CFO X X Dispatch Logs VP/CFO X X Evidence Room Log VP/CFO X X Traffic Citation Book Log VP/CFO X X Training 2 years Katerina Donato Crime Awareness & Campus Security Report (Jeanne Clery Act) 90 days Katerina Donato Training 2 years Katerina Donato Training Indefinitely Chief Dan Davis Training 2 years Chief Dan Davis Sealed s Adult found factually innocent VP/CFO X PC Adult, Completion of Program VP/CFO X PC Mandatory destruction upon and pursuant to Court Order Katerina Donato Mandatory destruction upon and pursuant to Court Order Katerina Donato Juvenile VP/CFO X WIC 826(a) 7 (b) WIC 781(A) Mandatory destruction upon and pursuant to Court Order Katerina Donato Final 7/19/2010 v.liew 2
3 s 6.3 Arrest Reports Arrest/conviction H&S Sections (b), (c), (d), (e) or H&S Section 11360(b) violations VP/CFO X X H&S Arrest/conviction H&S section 11357(e) by a juvenile VP/CFO X X H&S years after date of conviction or arrest if not convicted Katerina Donato is destroyed when the juvenile attains the age of 18 years old Katerina Donato Arrests - 647(f) Drunk VP/CFO X X Arrests - later termed "detention only" under 849(b) PC VP/CFO X X Arrests - violation of local ordinances VP/CFO X X Felony Arrest Reports - no disposition, no conviction VP/CFO X X Felony Arrest Reports reduced to misdemeanors VP/CFO X X Misdemeanor Arrests - no disposition, no conviction VP/CFO X X Training 2 years Katerina Donato Training 5 years Katerina Donato Training 2 years Katerina Donato Training 7 years Katerina Donato Training 7 years Katerina Donato Training 5 years Katerina Donato Final 7/19/2010 v.liew 3
4 s Misdemeanor Arrests sex and narcotics violations VP/CFO X X Misdemeanor arrests w/conviction VP/CFO X X Training 7 years Katerina Donato Training 7 years Katerina Donato Citations VP/CFO X X Katerina Donato Citation Transmittals, Adult and Juvenile VP/CFO X X CSU Practice 2 years Katerina Donato Parking Citations VP/CFO X X CSU Practice Traffic Citations VP/CFO X X CSU Practice 5 years (Listing of citations forwarded to court, filed for reference) 2 years (Originals are Nancy Fox forwarded to court, includes citations electronically created.) Katerina Donato Crime/Case/Supplemental Incident Reports & s Alarm Received s VP/CFO X X CSU Practice 6 months Katerina Donato Child abuse & Neglect Reports VP/CFO X X PC 11170(a)(3) 10 years from date of last incident Katerina Donato Final 7/19/2010 v.liew 4
5 s Citizen Complaint Report VP/CFO X X PC 832.5(b) 5 years Chief Dan Davis Criminal History Inquiry Log VP/CFO X X CSU Practice 3 years Katerina Donato Detective Case Files VP/CFO X X Training 5 years Scott Christian Evidence Disposal s VP/CFO X X CSU Practice Indefinitely Chief Dan Davis Evidence / Property VP/CFO X X CSU Practice Case Active Chief Dan Davis Evidence - Body Fluids VP/CFO X X CSU Practice Active/Minimum 10 Years Chief Dan Davis Evidence - Audio/Video VP/CFO X X Training Same Retention as Associated Crime Report Chief Dan Davis Field Interview s VP/CFO X X CSU Practice 2 years Katerina Donato Felony Crime report w/out an arrest - PC Sections 799, 800, 801, VP/CFO X X PC 799, 800, 801, 801.5, 801.6, 802(a), 802(b), and 802(c) Retention per Statue of Limitation Katerina Donato Final 7/19/2010 v.liew 5
6 s Felony Crime reports VP/CFO X X Training 7 years Katerina Donato Felony Crime reports - murder, embezzlement of public monies; kidnapping for ransom, etc., falsification of public records VP/CFO X X PC 799 Permanent Katerina Donato Misdemeanor Crime reports VP/CFO X X Training 3 years Katerina Donato Misdemeanor Crime reports w/out arrest - section PC , 801, VP/CFO X X PC 799, 800, 801, 801.5, 801.6, 802(a), 802(b), and 802(c) Retention per Statue of Limitation Katerina Donato Incident Reports (Non-Criminal) VP/CFO X X CSU Practice 2 years Katerina Donato Incident reports; found property; lost or missing property reports VP/CFO X X CSU Practice 2 years Katerina Donato Miscellaneous Complaint Reports VP/CFO X X CSU Practice 2 years Katerina Donato Non-criminal Occurrences VP/CFO X X Training 2 years Katerina Donato Offenses where there are no statute of limitations VP/CFO X X Training Permanent Katerina Donato Final 7/19/2010 v.liew 6
7 s Fingerprint Applications VP/CFO X X CSU Practice 2 years Nooria Kakar Key Issue Log VP/CFO X X CSU Practice Permanent Steve Smith Lost/Stolen Key Reports VP/CFO X X CSU Practice Indefinitely Steve Smith NCIC Validation VP/CFO X X CSU Practice 2 years Chief Dan Davis Officer Involved Shooting Report VP/CFO X X Training Permanent Chief Dan Davis Prisoner Detention Logs VP/CFO X X CSU Practice 1 year Chief Dan Davis Property s VP/CFO X X CSU Practice 3 years Suzanne Bracamonte Restraining Orders VP/CFO X X State Property Injury Reports VP/CFO X X Training Until Expired Katerina Donato Training 5 years Katerina Donato Final 7/19/2010 v.liew 7
8 s Stored/Impounded Vehicle Reports (not associated with arrests) VP/CFO X X Training 2 years Katerina Donato Supplemental Reports VP/CFO X X CSU Practice Same as parent report Katerina Donato Traffic accident - fatal VP/CFO X X Traffic accident report involving felony arrest VP/CFO X X CSU Police Departments Systemwide Operational Guidelines, Chapter 5 Permanent Katerina Donato Training 7 years Katerina Donato Traffic accident reports - all others VP/CFO X X CHP Recommendation 2 years Katerina Donato UCR VP/CFO X X CSU Practice 3 years Katerina Donato Metrics, Reports, Summaries Crime Stats VP/CFO X CSU Practice 7 years Katerina Donato Monthly Crime Reports VP/CFO X CSU Practice 7 years Katerina Donato SWITRS Reports VP/CFO X X CSU Practice 3 years Katerina Donato Final 7/19/2010 v.liew 8
9 s Weekly Media Logs VP/CFO X CSU Practice Katerina Donato Alarm History Files VP/CFO X X CSU Practice 2 years Daryn Ockey Administrative Reviews VP/CFO X X CSU Practice 2 years Chief Dan Davis Crime Awareness & Campus Security Report (Jeanne Clery Act) VP/CFO X X Dept. of Education 7 years Katerina Donato CSU Chancellor's Office Statistical Report VP/CFO X X Chancellor's Office Permanent Katerina Donato Uniform Crime Reporting VP/CFO X X Dept. of Justice Permanent Katerina Donato Office and Maintenance s Citizen Academy Classes VP/CFO X 3 Years N/A N/A Evidence s VP/CFO X X CSU Practice Active Chief Dan Davis Live Scan VP/CFO X X CSU Practice 1 year Nooria Kakar Final 7/19/2010 v.liew 9
10 s Misc Events / Presentations VP/CFO X CSU Practice 3 Years Suzanne Bracamonte Property s VP/CFO X X CSU Practice 5 Years Suzanne Bracamonte RAD VP/CFO X CSU Practice 3 Years Suzanne Bracamonte Radar Calibration VP/CFO X X CSU Practice 1 Year Suzanne Bracamonte Range s VP/CFO X X CSU Practice Indefinitely Suzanne Bracamonte Ride-Alongs VP/CFO X CSU Practice 1 Year Suzanne Bracamonte Vehicle Maintenance VP/CFO X DGS Recommendation Life of the vehicle Suzanne Bracamonte Weapons s VP/CFO X X CSU Practice Indefinitely Suzanne Bracamonte Work Order Requests/Fiscal/Payroll VP/CFO X CSU Practice 3 Years Suzanne Bracamonte Personnel s Final 7/19/2010 v.liew 10
11 s Background Files - Current Employees VP/CFO X X Training Indefinitely Suzanne Bracamonte Background Files - Former Employees VP/CFO X X Training 5 years after termination of employment Suzanne Bracamonte Background Files - Non-hires VP/CFO X X Training 2 Years Suzanne Bracamonte Community Service Assistant Interview Files VP/CFO X X CSU Practice 1 year plus current year N/A N/A CSA Personnel Files VP/CFO X X CSU Practice 2 years N/A N/A Internal Affairs Files VP/CFO X X PC years Chief Dan Davis Personnel Files - Current Employees VP/CFO X X Training Indefinitely Elizabeth Redmond Personnel files - Former Employees VP/CFO X X Training 5 years after termination of employment Elizabeth Redmond Psych Suitability for Appointment Letter - Current Employees VP/CFO X X Training Indefinitely Chief Dan Davis Final 7/19/2010 v.liew 11
12 s Psych Exams - Current Employees VP/CFO X X Training Greater of 2 years or on completetion of probation Chief Dan Davis Psych Recommendation - Former Employees VP/CFO X X Psych Recommendation - Non-hires VP/CFO X X Recruitment Process s VP/CFO X X Training 5 years Chief Dan Davis Training 2 years Chief Dan Davis Training 2 years Nooria Kakar Rape & Aggression Defense Course s VP/CFO X X CSU Practice 2 years Nooria Kakar Training files - current employees (including Training training) VP/CFO X X Training Indefinitely Nooria Kakar Training files - former employees (including Training training) VP/CFO X X Training Lesson Plans VP/CFO X X Training Training 5 years after termination of employment Nooria Kakar Until superseded by revision or revoked Suzanne Bracamonte Training - Range s VP/CFO X X Training Indefinitely Suzanne Bracamonte Final 7/19/2010 v.liew 12
13 s Notes: Final 7/19/2010 v.liew 13
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