1 st Executive meeting Date: 17 th June 2018 Venue: Falconwood community centre, 31-39 Falconwood Parade, Welling, DA16 2PG Time: 17:00-20:00 Attendance: 1 Mr. Bijay Bahadur Gurung President 2 Mr. Siri Prasad Gurung Vice-President 3 Mrs. Bindu Gurung, Vice-President 4 Mrs. Uma Gurung Vice-President 5 Mr. Harish Jyawali General Secretory 6 Mr. Sanjeeb Subedi, Treasurer 7 Mr. Kedar Thapaliya Secretory 8 Mr. Kamal Gurung Joint-Treasurer 9 Mr. Dipendra Sitaula Member 10 Mr. Homnath Gnawali Member 11 Mr. Prakas Gurung Member 12 Mr. Himal Gurung, Member 13 Mrs. Sushma Dhungana Member 14 Mrs. Bijita Gautam, Member 15 Mrs. Prabriti Adhikari Bhandari Member 16 Mrs. Bimala Sharma Dharel Member 17 Miss. Alina Shrestha Member 18 Mr.Tek Bahadur Thapa, Member 1 P a g e
19 Mr. Purna Roka Member 20 Mr.Udaya Lamsal. Member 21 Mr. Pankaj Paudel Member Guest members: Respected mom of Jyoti Upadhya, Mrs. Maya Gurung, Mr.Ananda Dharel, Mr. Jyoti Upadhya and Miss Prapti Bhandari Agenda:. 1) A Vote of Thanks to former Executive Committee 2) Nomination of Executive Members 3) Appointment of Advisors 4) Coordination Committees 5) Teej Program 6) AOB The meeting started with a short introduction among members. President outlined the general vision while Vice president Mr.Siri Prasad Gurung welcomed the members. Decisions: The first executive committee meeting of the Bexley Nerpalese community was held under the chairmanship of the president Mr. Bijay Bahadur Gurung at Falconwood community centre, 31-39 Falconwood Parade, Welling, DA16 2PG. and the following decisions have been made: 1. A Vote of Thanks: The meeting formally extended thanks to the former founding committee of Bexley Nepalese community for their successful tenure in the last three years. The meeting has also acknowledged the initiatives taken by the former committee and hope to have similar support during our tenure. 2. Nomination of Executive members: As per the BNC constitution, the meeting has nominated the following executive members; 1) Mrs.Bijita Gautam 2) Mr. Udaya Lamsal 2) Mr. Purna Roka 4) Mrs. Prabriti Adhikari 2 P a g e
The meeting extended a warm welcome to all our nominated executive Members. 3. Appointment of Advisors: The meeting has approved the appointment of the following advisors; 1. Mr Kesh Bahadur Gurung, 2. Lt. Bajindra Malla, 3. Mr. Shibaram Gurung,(B.E.M.) 4. Mr Roshan Gurung 5. Mr Anand Dharel, 6. Mr Deepak Gautam, 7. Mr Janak Pokhrel, 8. Mrs. Parbati Gurung, 9. Mr Chandrabir Gurung 10. Mr Chaindra Gurung. 4. Coordination Committees: To manage the activities smoothly, the EC has approved the plan and also the coordinators as follows. Aligning with EC s decision, the coordinator along with their members manage the allocated task. Each coordinator will prepare necessary plan and update the progress in the meeting and also to our members. As per the need, the coordinator will make a decision of adding more members. 3 P a g e
Committee Coordinator Members 1. Charity registration and Funding 2. Digital media and Communication Mr. Sanjeeb Subedi Sanjeeb Subedi Dipendra Sitaula Kesh B. Gurung Deepak Gutam Himal Gurung Janak Pokhrel Kamal Gurung Mr. Kedar Thapaliya Homnath Gnawali (FB) Tanka B. Thapa (Viber) Bindu Gurung (Viber) Purna Roka ( Website) 3. Teej Program Mrs.Uma Gurung Alina Shrestha Bijita Gautam Bimala Dharel Sushma Dhungana Prabriti Adhikari Bhandari Bindu Gurung Maya Gurung 4. Lhochhar Program 5. Public Relation (among the other Communities, Council, Public sector) Mrs.Bindu Gurung Chaindra Gurung Uma Gurung Parbati Gurung Prakash Gurung Bijita Gautam Chandrabir Gurung Mr. Harish Jyawali Kesh B.Gurung Himal Gurung Sanjeeb Subedi Kedar Thapaliya Ananda Dharel 6. Annual Summer Gathering Program Mr. Siri Prasad Gurung Sri Prasad Gurung Homnath Gnawali 4 P a g e
Tek Bahadur Thapa Sushma Dhungana Prabriti Adhikari Bhandari 7. Membership and Statistical record Mr. Dipendra Sitaula Alina Shrestha Kamal Gurung Parbati Gurung Udaya Lamsal 8. Youth coordination Mr. Pankaj Paudel.Prapti Bhandari 9. Community relation( within the Bexley Nepalese community) Mr. Himal Gurung Udaya Lamsal Homnath Gyawali After a briefing by each co-ordinator, the following ACTIONS are agreed; 4.1 Charity Registration and Funding ( Coordinator- Mr. Sanjeeb Subedi) The team will explore funding opportunities and also the rationale of registering as a charity organisation. Since data will be essential in understanding the needs of project, Mr. Sanjeeb Subedi and his team will coordinate with Mr Dipendra Sitaula for the data. The team will also explore the way in which the funding can be made sustainable. 4.2 Digital Media and Communication ( Coordinator- Mr Kedar Thapaliya) Newspaper: Mr Kedar Thapaliya will coordinate with the newspaper/ media/journalists to get our activities published. 5 P a g e
Facebook page- The meeting has decided to create its own Facebook page. The existing page was created using personal ID, therefore the committee has decided to create its own Facebook that can be easily transferrable to the new committee. o Mr. Homnath Gyawali will manage the Facebook page. Viber- The meeting felt a need of protocol around the communication made in BNC Viber. The Viber communication protocol will be prepared and communicated by a team of Mrs Bindu Gurung, Mr. Kedar Thapaliya and Mr Tek Thapa.. The meeting has also decided to charge to any business related communication made in our Viber group. The price will be communicated soon. Website- The meeting has decided to take a necessary action to make the BNC web page informative and accessible. Mr. Purna Roka has kindly accepted the role. 4.3 Membership and Statistical record (Coordinator- Mr. Dipendra Sitaula) The meeting has agreed an essential role of collecting data in order to know our communal needs and thereby plan the future projects. With an immediate effect, the team will collect data deploying our existing network of members. The team will consolidate the existing data. Mr. Harish Jyawali will provide the existing data while the team will request to Mr Kesh Bahadur Gurung for the data of life members. Team will review the data outline/ template streamlining to our communal needs and compliance needed to do so. 4.4 Teej Program (Coordinator Mrs. Uma Gurung)(Agenda 5) 6 P a g e
The meeting has approved the Teej celebration on the 8 th of September as decided by previous executive committee. Vice-president Mrs. Uma Gurung along with her team will coordinate the Teej program. The necessary communication will be made by her team. The meeting has decided to work on all necessary areas to make the Teej program successful. Time: Ongoing until the day of celebration, 8 th Septermber 2018. 4.5 BNC Lhochhar Program (Coordinator- Mrs. Bindu Gurung) The meeting has decided to celebrate Lhochhar. Vice-president Mrs. Bindu Gurung will lead the program. The meeting has also decided to celebrate on the 5 th January 2019. The detail of the program will be communicated in due course. Time: NA 4.6 Annual Summer Gathering Program: ( Coordinator- Mr. SIri Prasad Gurung) The meeting has decided to celebrate Annual Summer gathering as before. This will be led by Vice-president Sri Prasad Gurung and the detail will be published in due course. Time: NA 4.7 Youth Coordination: ( Coordinator- Mr. Pankaj Paudel) Mr. Pankaj Paudel will lead the Nepalese youth living in Bexley. He will discuss with other members and will propose the program by the next meeting. 4.8 Community Relation( Within Bexley Nepalese community) (Coordinator -Mr. Himal Gurung ) 7 P a g e
The meeting felt the need of strengthening inter-communal relation within our Bexley community members. The aim is show the communal presence in both happy and difficult moments of life. We hope that this sorts of activities will attract more members to join Bexley Nepalese community. The detail of the program will be communicated by the coordinator, Mr. Himal Gurung in the next meeting. 4.9 Public relation ( Coordinator- Harish Jyawali) (Relation with other communities in Bexley, Council, Nepalese communities in UK and other public sectors) (Coordinator- Mr Harish Jyawali) The meeting agreed in the need of strong public relation to strengthen image of our community in the eye of other communities. The coordinator will correspond introductory emails and also organise meeting wherever necessary and possible. 5. Please see agenda 4.4 Time: Ongoing All coordinators are kindly requested to keep the President, Mr. Bijay Bahadur Gurung in a communication loop. 6. AOB (Any other business): None Mrs. Maya Gurung thanked to the members who contributed in catering. The meeting was formally ended by the President Mr. Bijay Bahadur Gurung thanking all executive members and guest members for their contribution. Next Meeting: Next executive meeting will be held on the 17th August 2018 (Time and Venue-TBC) Many thanks, Harish Jyawali General Secretary ----------------------------The end---------------------------------- 8 P a g e
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