Series Series Name s 6.1 Daily Activity s 911 Calls VP/CFO X X CSU Practice 30 days active/2years inacactive Katerina Donato 916-278-5831 All incoming calls not classified VP/CFO X CSU Practice 120 days Katerina Donato 916-278-5831 ARMS VP/CFO X X CSU Practice Indefinitely Katerina Donato 916-278-5831 CLETS/CORI Logs VP/CFO X X Peace Officers Standards and Training Destroyed after annual CLETS audit. Katerina Donato 916-278-5831 Dispatch Telephone ings VP/CFO X X CSU Practice 120 Days Katerina Donato 916-278-5831 RIMS - Felony VP/CFO X X CSU Practice 7 years Katerina Donato 916-278-5831 RIMS - Misdemeanor VP/CFO X X CSU Practice 3 years Katerina Donato 916-278-5831 Video Camera Media VP/CFO X X CSU Practice 120 Days Greg Porter 916-278-4734 Final 7/19/2010 v.liew 1
s Daily Activity Logs VP/CFO X X Daily Crime Log VP/CFO X X Dispatch Logs VP/CFO X X Evidence Room Log VP/CFO X X Traffic Citation Book Log VP/CFO X X Training 2 years Katerina Donato 916-278-5831 Crime Awareness & Campus Security Report (Jeanne Clery Act) 90 days Katerina Donato 916-278-5831 Training 2 years Katerina Donato 916-278-5831 Training Indefinitely Chief Dan Davis 916-278-6851 Training 2 years Chief Dan Davis 916-278-6851 6.2 Sealed s Adult found factually innocent VP/CFO X PC 851.8 Adult, Completion of Program VP/CFO X PC 1203.45 Mandatory destruction upon and pursuant to Court Order Katerina Donato 916-278-5831 Mandatory destruction upon and pursuant to Court Order Katerina Donato 916-278-5831 Juvenile VP/CFO X WIC 826(a) 7 (b) WIC 781(A) Mandatory destruction upon and pursuant to Court Order Katerina Donato 916-278-5831 Final 7/19/2010 v.liew 2
s 6.3 Arrest Reports Arrest/conviction H&S Sections 11357 (b), (c), (d), (e) or H&S Section 11360(b) violations VP/CFO X X H&S 11361.5 Arrest/conviction H&S section 11357(e) by a juvenile VP/CFO X X H&S 11361.5 2 years after date of conviction or arrest if not convicted Katerina Donato 916-278-5831 is destroyed when the juvenile attains the age of 18 years old Katerina Donato 916-278-5831 Arrests - 647(f) Drunk VP/CFO X X Arrests - later termed "detention only" under 849(b) PC VP/CFO X X Arrests - violation of local ordinances VP/CFO X X Felony Arrest Reports - no disposition, no conviction VP/CFO X X Felony Arrest Reports reduced to misdemeanors VP/CFO X X Misdemeanor Arrests - no disposition, no conviction VP/CFO X X Training 2 years Katerina Donato 916-278-5831 Training 5 years Katerina Donato 916-278-5831 Training 2 years Katerina Donato 916-278-5831 Training 7 years Katerina Donato 916-278-5831 Training 7 years Katerina Donato 916-278-5831 Training 5 years Katerina Donato 916-278-5831 Final 7/19/2010 v.liew 3
s Misdemeanor Arrests sex and narcotics violations VP/CFO X X Misdemeanor arrests w/conviction VP/CFO X X Training 7 years Katerina Donato 916-278-5831 Training 7 years Katerina Donato 916-278-5831 Citations VP/CFO X X Katerina Donato 916-278-5831 Citation Transmittals, Adult and Juvenile VP/CFO X X CSU Practice 2 years Katerina Donato 916-278-5831 Parking Citations VP/CFO X X CSU Practice Traffic Citations VP/CFO X X CSU Practice 5 years (Listing of citations forwarded to court, filed for reference) 2 years (Originals are Nancy Fox 916-278-5241 forwarded to court, includes citations electronically created.) Katerina Donato 916-278-5831 6.4 Crime/Case/Supplemental Incident Reports & s Alarm Received s VP/CFO X X CSU Practice 6 months Katerina Donato 916-278-5831 Child abuse & Neglect Reports VP/CFO X X PC 11170(a)(3) 10 years from date of last incident Katerina Donato 916-278-5831 Final 7/19/2010 v.liew 4
s Citizen Complaint Report VP/CFO X X PC 832.5(b) 5 years Chief Dan Davis 916-278-6822 Criminal History Inquiry Log VP/CFO X X CSU Practice 3 years Katerina Donato 916-278-5831 Detective Case Files VP/CFO X X Training 5 years Scott Christian 916-278-6851 Evidence Disposal s VP/CFO X X CSU Practice Indefinitely Chief Dan Davis 916-278-6851 Evidence / Property VP/CFO X X CSU Practice Case Active Chief Dan Davis 916-278-6851 Evidence - Body Fluids VP/CFO X X CSU Practice Active/Minimum 10 Years Chief Dan Davis 916-278-6851 Evidence - Audio/Video VP/CFO X X Training Same Retention as Associated Crime Report Chief Dan Davis 916-278-6851 Field Interview s VP/CFO X X CSU Practice 2 years Katerina Donato 916-278-5831 Felony Crime report w/out an arrest - PC Sections 799, 800, 801, 801.5 VP/CFO X X PC 799, 800, 801, 801.5, 801.6, 802(a), 802(b), and 802(c) Retention per Statue of Limitation Katerina Donato 916-278-5831 Final 7/19/2010 v.liew 5
s Felony Crime reports VP/CFO X X Training 7 years Katerina Donato 916-278-5831 Felony Crime reports - murder, embezzlement of public monies; kidnapping for ransom, etc., falsification of public records VP/CFO X X PC 799 Permanent Katerina Donato 916-278-5831 Misdemeanor Crime reports VP/CFO X X Training 3 years Katerina Donato 916-278-5831 Misdemeanor Crime reports w/out arrest - section PC 799 800, 801, 801.5 VP/CFO X X PC 799, 800, 801, 801.5, 801.6, 802(a), 802(b), and 802(c) Retention per Statue of Limitation Katerina Donato 916-278-5831 Incident Reports (Non-Criminal) VP/CFO X X CSU Practice 2 years Katerina Donato 916-278-5831 Incident reports; found property; lost or missing property reports VP/CFO X X CSU Practice 2 years Katerina Donato 916-278-5831 Miscellaneous Complaint Reports VP/CFO X X CSU Practice 2 years Katerina Donato 916-278-5831 Non-criminal Occurrences VP/CFO X X Training 2 years Katerina Donato 916-278-5831 Offenses where there are no statute of limitations VP/CFO X X Training Permanent Katerina Donato 916-278-5831 Final 7/19/2010 v.liew 6
s Fingerprint Applications VP/CFO X X CSU Practice 2 years Nooria Kakar 916-278-2560 Key Issue Log VP/CFO X X CSU Practice Permanent Steve Smith 916-278-6242 Lost/Stolen Key Reports VP/CFO X X CSU Practice Indefinitely Steve Smith 916-278-6242 NCIC Validation VP/CFO X X CSU Practice 2 years Chief Dan Davis 916-278-6822 Officer Involved Shooting Report VP/CFO X X Training Permanent Chief Dan Davis 916-278-6822 Prisoner Detention Logs VP/CFO X X CSU Practice 1 year Chief Dan Davis 916-278-6822 Property s VP/CFO X X CSU Practice 3 years Suzanne Bracamonte 916-278-7321 Restraining Orders VP/CFO X X State Property Injury Reports VP/CFO X X Training Until Expired Katerina Donato 916-278-5831 Training 5 years Katerina Donato 916-278-5831 Final 7/19/2010 v.liew 7
s Stored/Impounded Vehicle Reports (not associated with arrests) VP/CFO X X Training 2 years Katerina Donato 916-278-5831 Supplemental Reports VP/CFO X X CSU Practice Same as parent report Katerina Donato 916-278-5831 Traffic accident - fatal VP/CFO X X Traffic accident report involving felony arrest VP/CFO X X CSU Police Departments Systemwide Operational Guidelines, Chapter 5 Permanent Katerina Donato 916-278-5831 Training 7 years Katerina Donato 916-278-5831 Traffic accident reports - all others VP/CFO X X CHP Recommendation 2 years Katerina Donato 916-278-5831 UCR VP/CFO X X CSU Practice 3 years Katerina Donato 916-278-5831 6.5 Metrics, Reports, Summaries Crime Stats VP/CFO X CSU Practice 7 years Katerina Donato 916-278-5831 Monthly Crime Reports VP/CFO X CSU Practice 7 years Katerina Donato 916-278-5831 SWITRS Reports VP/CFO X X CSU Practice 3 years Katerina Donato 916-278-5831 Final 7/19/2010 v.liew 8
s Weekly Media Logs VP/CFO X CSU Practice Katerina Donato 916-278-5831 Alarm History Files VP/CFO X X CSU Practice 2 years Daryn Ockey 916-278-7617 Administrative Reviews VP/CFO X X CSU Practice 2 years Chief Dan Davis 916-278-6822 Crime Awareness & Campus Security Report (Jeanne Clery Act) VP/CFO X X Dept. of Education 7 years Katerina Donato 916-278-5831 CSU Chancellor's Office Statistical Report VP/CFO X X Chancellor's Office Permanent Katerina Donato 916-278-5831 Uniform Crime Reporting VP/CFO X X Dept. of Justice Permanent Katerina Donato 916-278-5831 6.6 Office and Maintenance s Citizen Academy Classes VP/CFO X 3 Years N/A N/A Evidence s VP/CFO X X CSU Practice Active Chief Dan Davis 916-278-6851 Live Scan VP/CFO X X CSU Practice 1 year Nooria Kakar 916-278-2560 Final 7/19/2010 v.liew 9
s Misc Events / Presentations VP/CFO X CSU Practice 3 Years Suzanne Bracamonte 916-278-7321 Property s VP/CFO X X CSU Practice 5 Years Suzanne Bracamonte 916-278-7321 RAD VP/CFO X CSU Practice 3 Years Suzanne Bracamonte 916-278-7321 Radar Calibration VP/CFO X X CSU Practice 1 Year Suzanne Bracamonte 916-278-7321 Range s VP/CFO X X CSU Practice Indefinitely Suzanne Bracamonte 916-278-7321 Ride-Alongs VP/CFO X CSU Practice 1 Year Suzanne Bracamonte 916-278-7321 Vehicle Maintenance VP/CFO X DGS Recommendation Life of the vehicle Suzanne Bracamonte 916-278-7321 Weapons s VP/CFO X X CSU Practice Indefinitely Suzanne Bracamonte 916-278-7321 Work Order Requests/Fiscal/Payroll VP/CFO X CSU Practice 3 Years Suzanne Bracamonte 916-278-7321 6.7 Personnel s Final 7/19/2010 v.liew 10
s Background Files - Current Employees VP/CFO X X Training Indefinitely Suzanne Bracamonte 916-278-7321 Background Files - Former Employees VP/CFO X X Training 5 years after termination of employment Suzanne Bracamonte 916-278-7321 Background Files - Non-hires VP/CFO X X Training 2 Years Suzanne Bracamonte 916-278-7321 Community Service Assistant Interview Files VP/CFO X X CSU Practice 1 year plus current year N/A N/A CSA Personnel Files VP/CFO X X CSU Practice 2 years N/A N/A Internal Affairs Files VP/CFO X X PC 832.5 5 years Chief Dan Davis 916-278-6822 Personnel Files - Current Employees VP/CFO X X Training Indefinitely Elizabeth Redmond 916-278-4488 Personnel files - Former Employees VP/CFO X X Training 5 years after termination of employment Elizabeth Redmond 916-278-4488 Psych Suitability for Appointment Letter - Current Employees VP/CFO X X Training Indefinitely Chief Dan Davis 916-278-6822 Final 7/19/2010 v.liew 11
s Psych Exams - Current Employees VP/CFO X X Training Greater of 2 years or on completetion of probation Chief Dan Davis 916-278-6822 Psych Recommendation - Former Employees VP/CFO X X Psych Recommendation - Non-hires VP/CFO X X Recruitment Process s VP/CFO X X Training 5 years Chief Dan Davis 916-278-6822 Training 2 years Chief Dan Davis 916-278-6822 Training 2 years Nooria Kakar 916-278-2560 Rape & Aggression Defense Course s VP/CFO X X CSU Practice 2 years Nooria Kakar 916-278-2560 Training files - current employees (including Training training) VP/CFO X X Training Indefinitely Nooria Kakar 916-278-2560 Training files - former employees (including Training training) VP/CFO X X Training Lesson Plans VP/CFO X X Training Training 5 years after termination of employment Nooria Kakar 916-278-2560 Until superseded by revision or revoked Suzanne Bracamonte 916-278-7321 Training - Range s VP/CFO X X Training Indefinitely Suzanne Bracamonte 916-278-7321 Final 7/19/2010 v.liew 12
s Notes: Final 7/19/2010 v.liew 13