FIDM Fashion Club ApplicatioN Form SPONSORED BY FIDM/FASHION INSTITUTE OF DESIGN & MERCHANDISING HELLO FUTURE FASHION CLUB SPONSORED PRESIDENT! BY FIDM/FASHION INSTITUTE OF DESIGN & MERCHANDISING Congratulations on taking the first step toward launching your club. There are just a few things you need to do to complete the process. Check off each of the steps below as you complete them, to help you along the way! FASHION CLUB APPLICATION CHECKLIST: 1. PRINT OUT THIS DOCUMENT. 2. FILL OUT THE APPLICATION FORM COMPLETELY. BE SURE TO INCLUDE: Business Plan School Administration Approval & Codes of Conduct 3. WAYS TO SEND COMPLETED APPLICATION TO FIDM FASHION CLUB: Email: info@fashionclub.com Upload: www.fashionclub.com/go/upload Address: FIDM Fashion Club 919 S. Grand Avenue, Los Angeles, CA 90015 4. CHECK YOUR EMAIL FOR A MESSAGE FROM US. Don t forget to check your email! Once your club has been approved, you will receive an email confirmation. Then we ll send you a Fashion Club Starter Kit in the mail, filled with goodies to help you run your club. Call us with any questions. We re here to help! The Fashion Club Team info@fashionclub.com 213-624-1200 Important: Please remember to keep a copy of all of your application forms for your records. SENIORS MUST COMPLETE APPLICATION BY DECEMBER 31 IN ORDER TO BE ELIGIBLE FOR SCHOLARSHIPS. MAKE SURE YOU CHECK YOUR E-MAIL REGULARLY. 1 HAVE FUN!
BUSINESS PLAN Instructions SPONSORED BY FIDM/FASHION INSTITUTE OF DESIGN & MERCHANDISING WRITING YOUR BUSINESS PLAN THE FUN PART!!! HELP! I DON T KNOW WHERE TO START? Don t worry! To make it easy for you, we ve broken it down into manageable steps outlined in the following pages with tips and ideas. Start by brainstorming club goals, then list activities and workshops you can do to help you achieve your goals. The best way to create the most successful FIDM Fashion Club is through creativity and planning. Organize your club as if you were starting a small business. Think of it as getting a headstart on your dreams. Business Plans will be judged on comprehensiveness, creativity, practicality, and articulation. TELL US ABOUT YOURSELF... HIGH SCHOOL NAME YOUR NAME HIGH SCHOOL GRAD YEAR HOME ADDRESS (STREET) CITY STATE ZIP CODE CELL PHONE HOME PHONE EMAIL ADDRESS INSTAGRAM@ TWITTER@ CLUB SOCIAL MEDIA HANDLES (OPTIONAL) 2
business plan Please complete ALL of the sections. Use additional sheets if necessary. I. DECIDING THE PURPOSE OF YOUR CLUB 1. CLUB MISSION STATEMENT & GOAL SETTING What is the purpose of your Club? What is your end goal or goals for the Club? Be creative, but be realistic too. Think about short-term goals (weekly, monthly) and long-term goals (yearly). Write down 3-5 sentences that explain the purpose of your club and a list of what you want your Club to accomplish. 2. FASHION CLUB, SCHOOL, & THE COMMUNITY Start to think about the Fashion Club s impact on the school and within the community. Make the Club visible! What things can the Club teach, share, assist with, or use to entertain the student body and/or your community? How can the school benefit from the Club? How can your local community benefit from the Club? Be creative. Write down how your Club will positively impact your school and your community. 3
3. ACADEMICS & CAREER PLANNING How can you incorporate learning, academics, and career planning into the Club? How can you best prepare your Club members for future careers as designers, merchandisers, stylists, or artists? Identify areas of interest that you can learn more about, and research career opportunities in the Fashion, Interior Design, Graphic Design, Digital Media and Entertainment industries. Write down your plan for learning about education and careers in these fields. II. CREATING CLUB ORGANIZATION 4. PROMOTION & RECRUITMENT It s time to come up with your marketing strategy. Create a social media handle for your club to use on Instagram, Twitter, Pinterest, and/or Facebook. This way, you can promote all the fun activities your club is doing, enter fun Fashion Club social media contests, and feature your Fashion Club members! Be sure to follow your school and local fashion boutiques for cross promotion. You may want to set up a table during club rush and run announcements throughout the year on the school intercom. Posters and flyers are a good way to promote your club on campus, too. Write down your ideas for promoting your club and recruiting new members. Your plans can change/evolve as you move forward. 4
5. MEETINGS & GUIDELINES You ll need to elect your FIDM Fashion Club Board (President, Vice President, Public Relations Coordinator, Treasurer, Secretary) to help you turn your ideas into a working plan and set a calendar for the coming year. You might even decide to create committees or appoint certain people to be in charge of different tasks. Clubs should structure meeting times when the Club Advisor can be present. Meetings should be regularly scheduled, with extra time set-aside for Club Activities and Workshops. Write down how often and for how long you think your Club will meet as well as how your club officers will be structured. 5
III. PLANNING 6. ACTIVITIES & WORKSHOPS You are required to have at least one activity or workshop with your club per month. Be creative! Activities and workshops should be fun and you should learn something new from them. An activity can be as simple as making or crafting something together as a group, or as involved as putting on a Fashion Show. Activities can also be field trips and guest speakers. Write down a list of ideas for activities and workshops for an entire school year (please include a minimum of 5 ideas). TIP TIP Here are some ideas for fun and educational field trips: o Attend a mall Fashion Show or FIDM s DEBUT Runway Show o Go on a shopping or trend-spotting trip o Research fashion, style, beauty related blogs and social media platforms to learn about the fashion industry. Here are some ideas for locating Guest Speakers: o Contact a FIDM speaker to talk about various Fashion Industry topics o Contact cosmetic companies (i.e., makeup artists, counter sales companies, direct sales companies like Mary Kay) o Contact retail stores (i.e., buyers, merchandisers, managers) o Contact magazine and/or newspaper staff (e.g., editors, writers) o Contact local businesses o Contact community and/or recreation departments for interesting and fun instructors o Talk to your Club members! Maybe one of their family members or family friends could be a Guest Speaker or knows someone who can. o Have Club Members take turns researching and giving talks on things that relate to your goals. 6
IV. FINANCE 7. FUNDRAISING Raising money is not a necessary requirement of the Club, however most clubs do raise money for the things they need to operate the club. Keep costs in mind when you are planning your Activities. Think cheap, or even better, free! Make a list of all the things you may need that will require money, then prioritize from most important, to least important. Now, make a plan for how your group will raise the necessary money. Be sure to really use the help of your Advisor with this task, since she/ he will likely maintain your account together with the Treasurer. Write down a list of fundraising goals and ideas Be sure to make it fun and fashionable! TIP Here are just a few ideas: o Put on and charge admission to a Fashion Show o Do a DIY project with your club and sell the items. o Organize a bake sale o Have a car wash 7
School Administration Approval & CODES OF CONDUCT Keep a signed copy for your records. Please be advised, we cannot continue your club s application process until we receive these forms. SPONSORED BY FIDM/FASHION INSTITUTE OF DESIGN & MERCHANDISING HIGH SCHOOL: Type of School: [ ] Public [ ] Private (Parochial) [ ] Private (Non-Parochial) FASHION CLUB ADVISOR... NAME (LAST) (FIRST) SCHOOL PHONE & EXTENSION... SCHOOL ADDRESS CITY STATE ZIP CODE EMAIL ADDRESS Fashion Club PRESIDENT... NAME (LAST) (FIRST) GRAD YEAR... ADDRESS (STREET) CITY STATE ZIP CODE... CELL PHONE HOME PHONE EMAIL ADDRESS Fashion Club CO-PRESIDENT (IF APPLICABLE)... NAME (LAST) (FIRST) GRAD YEAR... ADDRESS (STREET) CITY STATE ZIP CODE... CELL PHONE HOME PHONE EMAIL ADDRESS DON T FORGET TO SIGN THE LAST PAGE!
CODES OF CONDUCT All participants in FIDM Fashion Club must conform to federal and local laws. They must respect the rights of others and conduct themselves in a manner consistent with the regulations of their educational environment. Carefully read the following important FIDM Policies, which Fashion Club Affiliates must enforce to maintain a safe and compliant environment for all faculty, staff, and students. The goal of the FIDM Fashion Club High School Chapter program is to provide expert guidance for, and to create a community among, high school students built on sharing, learning, exploring, and showcasing students talents within the Fashion, Graphics, Interior Design, Marketing, and Visual Arts disciplines. Students participation in the FIDM Fashion Club High School Chapter program is a unique complement to traditional career guidance. Successful FIDM Fashion Club Chapters incorporate Academics, Career Planning, and Community Involvement into workshops, activities, and other leadership opportunities. I. DURATION OF CODE OF CONDUCT These Codes of Conduct are in effect throughout the entire calendar year. II. FIDM FASHION CLUB AFFILIATES These FIDM Fashion Club Affiliate Codes of Conduct ( Codes of Conduct ) apply to all high schools or student programs that have agreed to sponsor an official FIDM Fashion Club ( Fashion Club Affiliate ). The Fashion Club Affiliate s club shall be called FIDM FASHION CLUB. III. MEMBERSHIP Membership shall be limited to high school students from the Senior, Junior, Sophomore, and Freshman classes. IV. ADVISOR The Fashion Club Affiliate must ensure that the Fashion Club has at least one Advisor, an adult who will be present at all times and will supervise all Fashion Club meetings and activities. The Advisor must agree to abide by these Codes of Conduct and must be an employee of the Fashion Club Affiliate. V. CITIZENSHIP Fashion Club Affiliates shall treat any and all participating students fairly and with respect at all times, including but not limited to the opinions, persons, and property of all participating students. All participants must conduct themselves in a manner consistent with the regulations of their educational environment. Any potential conflicts between participants that arise should be resolved among the participants, and if necessary, brought to the attention of the Advisor to resolve. Conflicts between participants should not be presented to FIDM to resolve. FIDM reserves the right to suspend and/or disband any Fashion Club that does not behave in a respectful manner. Bullying and/or name-calling among participating students will not be tolerated. VI. ALCOHOL AND DRUG FREE ENVIRONMENT FIDM, its agents, employees and affiliates are committed to providing an environment free of alcohol, illegal drugs, substance abuse, or paraphernalia used for these substances. The Fashion Club Affiliate agrees to ensure that the students participating in the FIDM Fashion Club ( Participating Students ) do not possess or use alcohol or drugs, in any form. Violation of this provision will result in the Fashion Club Affiliate s immediate disassociation from FIDM. VII. MAINTAIN THE INTEGRITY OF FIDM AT ALL TIMES All Fashion Club Affiliates will in good faith preserve the integrity of FIDM and understand that all Fashion Club Affiliates are an extension of FIDM. Fashion Club Affiliates shall not engage in any unethical or immoral practices. Fashion Club Affiliates must not violate, disparage or disrepute the name, reputation, logo or property of FIDM, its agents, employees and affiliates. This prohibition includes the Fashion Club website and Fashion Club social media. This provision extends to field trips and excursions endorsed by FIDM and/or the FIDM Fashion Club. Violation of this provision will result in the Fashion Club Affiliate s immediate disassociation from FIDM. 2
CODES OF CONDUCT VIII. RULES OF OPERATION All Fashion Club Affiliates must commit to the following rules of operation: There must be An Advisor present at all times A minimum of eight FIDM Fashion Club meetings held per academic year The following elected officers: President, Vice President, Secretary, Treasurer, and alternates A minimum of ten active members in the Club A president or a secretary who must take roll and record minutes at each meeting Documentation of all activities (Meeting Reports and Attendance Records). Reports must be entered and submitted online within 24 hours of the activity or meeting Compliance in the use of all FIDM Fashion Club forms and stationery to maintain the integrity and image of FIDM Completed online Member Registration for each Fashion Club member If the Fashion Club Affiliate fails to meet with any one of the above Rules, it is the duty of that Affiliate s Club President to send FIDM notice of the reason for its failure. IX. PARTICIPATING STUDENTS The Fashion Club Affiliate should ensure that the Participating Students abide by similar codes of conduct. These codes should include provisions addressing the Participating Student's conduct, including: The Participating Student's duty to maintain the integrity of FIDM; The Participating Student should agree not to possess or use alcohol or drugs; The Participating Student should agree not to smoke during any Fashion Club activity; The Participating Student should agree to treat all Fashion Club Affiliates with respect; The Participating Student should agree to resolve any potential personal conflicts that might arise among Fashion Club Affiliates; and The Participating Student should agree not to involve FIDM in resolving any potential conflicts among Fashion Club Affiliates. It is the Fashion Club Affiliate s duty to determine the appropriate way to handle a violation of the above provisions. X. FIDM TRADEMARKS AND COPYRIGHTS The Fashion Club Affiliate must respect FIDM s intellectual property, including its trademarks and copyrights. FIDM is the owner of several trademarks, including the marks FIDM and FIDM FASHION CLUB. In addition, FIDM owns copyrights in the material on its website. The Fashion Club Affiliate may only use the FIDM trademarks and copyrights that FIDM has provided to the Fashion Club Affiliate for its use in conjunction with the FIDM Fashion Club. The Fashion Club Affiliate must request permission to use any FIDM trademark or copyright that is not specifically provided to the Fashion Club Affiliate. Fashion Club Affiliate may request permission by writing FIDM at the address referenced below or by sending an email to: info@fashionclub.com. The Fashion Club Affiliate MAY NOT REMOVE MATERIAL FROM FIDM S WEBSITE WITHOUT PERMISSION. The Fashion Club Affiliate may request permission to make such a removal by writing FIDM at the address referenced below or by sending an email to: info@fashionclub.com. The Fashion Club Affiliate must notify FIDM immediately if it learns that any third party is using its intellectual property without permission. XI. FIDM POLICY ON CLUB SOLICITATION AND FINANCIAL RESPONSIBILITY Solicitation: Any solicitation activity for donations and/or sponsorships to benefit the Fashion Club Affiliate should be done in a matter that is governed by your school district guidelines. Please include the following disclaimer on any solicitation materials: (full version) FIDM/Fashion Institute of Design & Merchandising and FIDM Fashion Club are not the beneficiary of any solicitation proceeds. FIDM/Fashion Institute of Design & Merchandising and FIDM Fashion Club are not liable for any misuse or misrepresentation of this Fashion Club Affiliate. This Fashion Club Affiliate shall save, defend, indemnify and hold FIDM harmless from any and all claims, demands, loss, damages, judgment, liabilities, actions, suits or proceedings asserted or claimed by any third party arising from the alleged infringement or violation of this transation with respect to any solicitation, any of its elements, documentation, and/or related material delivered and/or installed pursuant to this transaction, or any breach of this agreement by the Fashion Club Affiliate. (short version) FIDM/Fashion Institute of Design & Merchandising and FIDM Fashion Club are not the beneficiary of any 3
solicitation proceeds. FIDM/Fashion Institute of Design & Merchandising and FIDM Fashion Club are not liable for any misuse or misrepresentation of this Fashion Club Affiliate, and are released of any claims arising from any third parties. Fundraising: All proceeds from fundraising are only to benefit the operation of the FIDM Fashion Club at the Fashion Club Affiliates school. Fundraisers should not communicate or imply that FIDM is the beneficiary of the proceeds. Dues: Club membership should be free and available to any person wishing to participate. FIDM does not require or recommend that Fashion Club Affiliates charge membership dues to off-set Fashion Club operation costs. XII. NOTICE CODES OF CONDUCT All mail correspondence should be sent to FIDM at: FIDM Fashion Club, 919 South Grand Avenue, Los Angeles, CA 90015 XIII. LIABILITY DISCLAIMER This Fashion Club Affiliate shall save, defend, indemnify and hold FIDM harmless from any and all claims, demands, loss, damages, judgment, liabilities, actions, suits or proceedings asserted or claimed by any third party arising from a violation of these Codes of Conduct or with respect to any activity held or endorsed by the Fashion Club Affiliate. Fashion Club Affiliate shall save, defend, indemnify and hold FIDM harmless from any and all claims, demands, loss, damages, judgment, liabilities, actions, suits or proceedings asserted or claimed by any third party arising from any infringement of FIDM s intellectual property, including its trademarks and copyrights. XIV. PHOTO RELEASE I grant FIDM the right to use my image from any media in which I might appear for publicity and promotional purposes of FIDM. I have read and understand the policies stated herein and agree to abide by them fully and completely. I also understand that by violation of these policies, in whole or in part, will result in dismissal from the FIDM Fashion Club, and possibly dissolution of my school s FIDM Fashion Club. FASHION CLUB PRESIDENT SIGNATURE DATE PRINT NAME FASHION CLUB CO-PRESIDENT (IF APPLICABLE) SIGNATURE DATE PRINT NAME ADVISOR & Administrator CLUB ADVISOR SIGNATURE DATE PRINT NAME SCHOOL ADMINISTRATOR SIGNATURE DATE PRINT NAME Fashion Club, A Division of FIDM/Fashion Institute of Design & Merchandising, 919 S. Grand Avenue, Los Angeles, CA 90015 4