0 0 BEFORE THE DOWNERS GROVE PARK DISTRICT BOARD OF PARK COMMISSIONERS IN RE THE MATTER OF: ) ) Meeting Minutes ) BOARD OF PARK COMMISSIONERS MEETING March, 0 :00 o'clock P.M. PROCEEDINGS HAD before the VILLAGE OF DOWNERS GROVE BOARD OF PARK COMMISSIONERS, taken at the Downers Grove Village Hall, 0 Burlington Avenue, Downers Grove, Illinois, before Marlane K. Marshall, C.S.R., License #0-00, a Notary Public qualified and commissioned for the State of Illinois. BOARD OF PARK COMMISSIONERS PRESENT: MR. ROBERT J. GELWICKS, President MR. MATT CUSHING, Vice President MS. CATHERINE C. MAHONEY, Treasurer MS. JANET BARR, Secretary MR. MARK ROMAN, Commissioner PARK DISTRICT STAFF PRESENT: MR. DAN A. CERMAK, Administrator MR. TODD REESE, Director of Parks MS. SANDY PFUNDHELLER, Director of Recreation MS. DEBORAH J. UTECHT, Director of Administrative Services MS. BRANDI BECKLEY, Public Information Supervisor MS. SARA RATHSACK, Assistant Director of Recreation MR. PAUL FYLE, Landscape Architect MS. TONI TELLEFSEN, Recreation Supervisor MS. PAM RANK, Clerk of sheets Page to of 0//0 0:0: PM 0 0 0 0 PRESIDENT GELWICKS: Good evening, and welcome to the March th, 0 Downers Grove Park District Board meeting. Call the roll, please. MS. RANK: Miss Barr? MS. BARR: Here. MS. RANK: Mr. Cushing? MR. CUSHING: Here. MS. RANK: Mr. Gelwicks? PRESIDENT GELWICKS: Here. MS. RANK: Miss Mahoney? MS. MAHONEY: Here. MS. RANK: Mr. Roman? MR. ROMAN: Here. PRESIDENT GELWICKS: All please rise for the Pledge of Allegiance. (Whereupon the Pledge of Allegiance was recited.) PRESIDENT GELWICKS: Madam Secretary, do you have any communications to share with us this evening? MS. BARR: I do not. PRESIDENT GELWICKS: Anybody? We have an opportunity for visitors. I know we have one very special guest. Would anybody like to address the board? MS. TELLEFSEN: It's not me. PRESIDENT GELWICKS: Toni, you are very special. You know that. you. MS. TELLEFSEN: I know that, Mr. Gelwicks. Thank My name is Toni Tellefsen. And I am a recreation supervisor at the Downers Grove Park District and I supervise the Active Adult Center. And I would like to introduce tonight Lois Kopis from the Grove Foundation who is here to present the park district Active Adult Center with a donation for our volunteer recognition party in April. Lois? MS. LOIS KOPIS: My name is Lois Kopis. I live at 0 Chicago Avenue in Downers Grove, and I am here on behalf of the Grove Foundation along with several other members and Cathy as well. We are here to present a check to the park district in the amount of $00 to be used for the Active Adult Volunteer of the Year recognition luncheon. We have partnered with the park district for this event for
several years and are very pleased to continue to for Fishel Park band shell. That is also a credit. assist. The Active Adult program has a real value I will just mention the amount of that. That's in our community, and it is our honor to play a role approximately $,00 for miscellaneous things that in recognizing people that work to make it a success. we were able to save some dollars on with that project. We understand that this year volunteer And lastly there's payout number five and final payout Dottie Mariano is being recognized for the difference to Camosy Construction for the Fishel Park band shell she has made offering assistance where needed. The project. Grove Foundation has a program that honors th grade PRESIDENT GELWICKS: Can I have a motion, please? students for their positive attitude and strong MR. ROMAN: Move to accept the consent agenda 0 character, and it seems fitting that we acknowledge 0 as presented including the payment of the bills in that everyone makes a difference to make this world the amount of $,0,0.. a better place. So it's our honor to present this MS. MAHONEY: Second. check. PRESIDENT GELWICKS: Roll call, please. PRESIDENT GELWICKS: Thank you, Lois. MS. RANK: Mr. Roman? MR. CERMAK: If you would come up with the board MR. ROMAN: Aye. we'd like a photo opportunity. MS. RANK: Miss Mahoney? MS. Kopis: How about the other members of the MS. MAHONEY: Aye. Grove Foundation? MS. RANK: Miss Barr? MR. CERMAK: We'll take as big a group as we MS. BARR: Aye. 0 can get. 0 MS. RANK: Mr. Cushing? MS. TELLEFSEN: Can we have Dottie up here? MR. CUSHING: Aye. MR. CERMAK: Sure. Come on up. MS. RANK: Mr. Gelwicks? PRESIDENT GELWICKS: Congratulations. Thank you PRESIDENT GELWICKS: Aye. Motion is approved. for all the work you do. Thanks, everybody. MR. CERMAK: We have no active agenda items this Moving on do we have any other visitors evening so we'll move along to the Parks report. who would like to give us a check? Not seeing anybody Director Reese? at this time we will take donations at the end of the MR. REESE: Thank you, Dan. And we will keep meeting tonight also. our report brief this evening. Good evening, Moving on, Dan, to the consent agenda. Commissioners. We had just a couple of great weeks MR. CERMAK: Yes, you have the consent agenda here on the park planning side as well as the opera- in front of you. This evening it includes the approval tional side of things. 0 of the minutes for February th, both the regular 0 With regard to McCollum Park renovation just and executive sessions, the treasurer's report, the a great week out there in terms of progress. Construc- payment of the bills in the amount of $,0,0.. tion activity during the last few weeks includes Items D through G are related to McCollum Park infra- completion of the restroom and concession building structure renovation payouts. Item D is payout number beams, roof decking and standing-seam metal roof three to Mechanical Concepts of Illinois, payout installation. This week -- in fact today we poured number four to Frank Burla & Sons Builders, payout the concession building concrete floor slab. And in number five to Excel Electric, and payout number ten the last few days we have completed the installation to Corporate Construction Services. Item H is McCollum of all but two of the sports lighting pole bases. So Park infrastructure renovation change orders number that's key to us in getting lights up and operational 0 through. Those result in a credit to the park 0 by the end of this month. district so that's a savings to us. Item I is change Also this week we commenced backstop fencing order number four which is from Camosy Incorporated work and also recommenced foundation work for the 0//0 0:0: PM Page to of of sheets
terraced seating behind fields one and two. to community installations. That was an item we had Work anticipated within the next several mentioned to the board previously. We did pass along weeks includes completion of the picnic pavilion roof information to DGYB. We're going to be meeting with decking and standing-seam metal roof, removal of the DGYB and Musco on March st at :0 p.m. in the remaining existing or old ballfield light poles and multipurpose room in the sports center. completion of new Musco light poles. With regard to general sports lighting At Patriots Park with respect to the Barth controls we were informed this week that our current Pond dredging project we met with the Army Corps of light control service provider is likely not going Engineers on February rd. We had a great meeting to be around that long. We're the last remaining 0 with them with respect to permitting options and 0 agency that's using their system. Their server is construction options. We have attached to our report, getting old. If it goes away it's unlikely they will I think, a two-page memo that outlines the next replace it. So staff has already contacted two other several bullet points that we might address in either companies to find out what service they can provide an IGA or -- Dan and I discussed it today -- we think us to see what our options are there. And we may probably a rider to the existing IGA would work just need to act quickly. The one proposal we have is as well. So we'll work with our attorneys and look estimated about $,000. It would be the lights at at that. And we also outlined some of the options Gilbert, the lights at Doerhoefer, lights -- I think with respect to the consultant agreements, construction we must have another location -- tennis and basketball phase, services agreements, etc. So if you have at Doerhoefer. 0 questions on that please let us know. 0 MR. CERMAK: Memorial. We also had a meeting regarding the st MR. REESE: Well, Memorial we're looking at going Street bike path. We met with the forest preserve, with the light replacement. So it's three or four 0 the county and their consultants. Again a terrific locations, about $,000. We wanted to bring that meeting. We looked at the alignment, we looked at to your attention. some of the materials options, and we passed along Park maintenance operations. The depart- our comments to them. They have got project funding ment's largest area of resource allocation over the already in place through the STP program. If they past thirty days includes in-house tree pruning, receive all approvals from the forest preserve, from building maintenance and repairs, annual equipment us and the village in 0, they look at commencing and truck service, painting and bench repairs. construction sometime in 0. Specific tasks include Recreation Center, Lincoln MR. CERMAK: And that's the path along st Center and museum painting, picnic table maintenance, 0 Street to the corner of Highland Avenue from Oak 0 garbage barrel painting, spring clean-up in all of Brook. our parks -- we have really been able to jump out MR. REESE: That's correct. Eventually it'll ahead on that -- installation of facility commemoration come across our frontage, there are a couple of plaques on the Veterans Memorial Pavilion, repairs residential properties, Midwestern University and to the Patriots Park walking bridge, graded and leveled all the way over to probably Fairview. batting cages at Doerhoefer, Whitlock, McCollum and MR. CERMAK: That would be Highland Avenue. Memorial, and play equipment repairs at Fishel and MR. REESE: From Highland east. Hummer. Other details are included. MR. CERMAK: I am coming from Oak Brook to With respect to golf maintenance, service Highland. and repair of all golf course equipment was completed 0 MR. ROMAN: It's Meyers at that point. 0 as well as all readiness items to open the course on MR. REESE: Right. Memorial Park sports lighting. March 0th. And it looks great. So with that we Staff is reviewing information from Musco with regard can answer any questions you have. of sheets Page to of 0//0 0:0: PM
PRESIDENT GELWICKS: I will take it off line. MR. REESE: Yes. I would add it looks like they I have a lot of questions about this lighting control will do half of the pond one season, probably fall, but I will take it off line. and let it dewater over the first winter which will MR. CERMAK: Just a clarification if you would be next winter, and then they will come back, empty come back, Todd, for one minute. The dredge that the bags in spring, do the second half of the pond we're talking about, there's two ways to dredge ponds. during the spring and summer, let them dewater summer, One is a mechanical dredge where you basically drain fall, and then wrap it fall of whenever that is. down the pond and bring in a bulldozer and you scoop MR. CERMAK: '. it out and haul it away. The system that we're MR. REESE: So it stretches out a little bit. 0 actually looking at or the methodology we're looking 0 But as Dan said, the other method may be quicker but at is called the bag system where they bring a it's also more prone or impacted to flooding. They hydraulic pump, suck out the silt into a bag that's would have to -- In the mechanical method they'd placed on the shoreline. And that is allowed to have to empty out half the pond or all of the pond dewater, and the silt becomes solid and then they or dewater it. And then if we get spring or fall take it and truck it off. It's a little bit less rains it could top over the temporary barrier and expensive. It doesn't -- The nice part is we won't they'd have to cease operations. So we think the have to close the park down to do it. And I think bag should move along pretty steadily. the village would like to see us do that system MR. CERMAK: Right. The check and balance on also. So that's what we're looking at. We discussed it is when the product is done we do a sonar of the 0 it. Some of you were here on the board when we did 0 bottom to see what the new level is. So we should -- the Miller study. However, now it's getting closer That was my big concern, how do I know they're going so we are looking at the bag system which at that time to scoop it all out. But we'll throw a sonar in, a we weren't real impressed with. We didn't think we before and after sonar. So it should be pretty good. wanted to do it. But things have changed and we MR. CUSHING: Not going to get out there with a think the bag system is the primary one we're looking tape measure? at at this point. MR. CERMAK: With a stick. MR. REESE: Looks to me it won't interrupt our MR. ROMAN: In your wading boots? use of the park or residents' use of the park. It's MR. CERMAK: I have done that, by the way. cost effective and we think it has less impact on MR. REESE: Very good. Thank you. fish habitat. MR. CERMAK: Thanks, Todd. I don't see Director MR. CUSHING: What's the difference in timeframe Pfundheller. She's been delayed this evening with a 0 between the two? 0 family situation. So our new assistant director of MR. CERMAK: I think the timeframe -- And I am Recreation, Sara Rathsack, will present the report. shooting from the hip, Matt. I think the timeframe Baptism by fire. on the dredge would be four to seven months. I think MS. RATHSACK: Good evening, Commissioners. with the bag system it'll be removed relatively quickly, PRESIDENT GELWICKS: Good evening. You did a but the dewatering will take two to three to four or nice job of bringing the weather with you. five months. But that will be set in the back forty MS. RATHSACK: Thank you. I will take the credit at the pond, and the dewatering will go through to for that. It's been a busy week for the Recreation the west to the wetlands and then reenter the pond. division with the golf club opening on Saturday, However, the bags will be out there longer, but the March 0th, the annual summer camp open house on 0 use of the actual park proper, the pathway and the 0 Monday, March th, and on the same evening a new pond where most of the people congregate should be banquet room open house and the 00 Fitness membership wide open during that process. Is that fair to say? appreciation event. With the unreasonably good weather 0//0 0:0: PM Page to of of sheets
almost five hundred rounds have been played at the PRESIDENT GELWICKS: No storms that night like golf club since Saturday. the last one. At the Fitness Center today marks the final MR. CERMAK: Moving along I think next up is day of the annual membership drive which began on SEASPAR. March st with a total of new memberships activated MR. ROMAN: The board at the last meeting passed resulting in new members. a resolution to join the Illinois Institutional In addition to the winter/spring programming Investor Trust sometime earlier in the year. I guess registration is currently underway for all summer camp they had legal questions involved with that and they programs, summer adult athletic leagues and the fall got those settled out. So they did do that. 0 Lincoln Learning Center preschool. 0 Susan, the director, reported that SEASPAR's Also a brief update on the plans for the survey is near completion. They also were working on Veterans Memorial Pavilion dedication. The ceremony revising their mission statement, their vision state- will be held in conjunction with our first concert ment and their core values. The project is associated on May nd. Staff has been working with the VFW with their planning. And so they have come up with and the American Legion to develop an agenda which some new statements. Their recommend mission state- will include a presentation of the colors by the VFW ment is, "The mission of SEASPAR is to provide dynamic and the American Legion, the National Anthem being recreation programs and services to residents with performed by the Downers Grove High School jazz disabilities." Their recommended vision statement is, band, several speeches and the singing of God Bless "To discover ability, achieve potential and realize 0 America. The ceremony will be followed by the first 0 dreams." And their core values are "Fun, excellence, concert of the season performed by the Downers Grove service, respect and commitment." And as part of North and South High School jazz bands. And invita- the presentation a couple of other core values were tions will be mailed out May st to include community 0 discussed to be added which included inclusion as service organizations, Chamber and businesses, local one of them and accountability. So I think they're and state representatives, village, schools, library, still in the process of finalizing that. media and surrounding neighbors. Information will PRESIDENT GELWICKS: Anybody? Thanks. The also be distributed through the programs and events Plan Commission had nothing for the park district. and posted on the district's website. That's all We have unfinished business. Anybody have for the Recreation division update. And I can unfinished business? I just had a question, Dan. answer any questions. Have you heard anything from the village regarding (Whereupon Ms. Sandy Pfundheller the stormwater utility business? 0 entered the meeting.) 0 MR. CERMAK: No, I have not. PRESIDENT GELWICKS: Who wants to challenge her PRESIDENT GELWICKS: Okay. In a similar fashion on that? She said she can answer any questions. So there's been newspaper accounts regarding the work she's been here a couple weeks. being done at Downers Grove North High School that MS. RATHSACK: May I rephrase that? there is a change in the stormwater coordinates that PRESIDENT GELWICKS: Anybody? Thanks, Sara. are going to alleviate their need to do some detention MR. CERMAK: I would just like to say please mark that they were doing before. I think it would be down the nd. We would like all of you there for appropriate for us to understand what the impact of the dedication. I think it'll be a nice time and that is on us especially -- even retro in some respects certainly a festive occasion. So May. And I just to understand what may have been done in the past 0 confirmed this afternoon that the emcee will be none 0 that we wouldn't have had to do with regards to that. other than our esteemed president who graciously Clearly that's been an ongoing concern of ours, an said he would do it. issue for us on many projects. And if there's ways of sheets Page to 0 of 0//0 0:0: PM
0 0 0 0 that we are going to get alleviated on that I think we should understand that. MR. CERMAK: We will look into that. PRESIDENT GELWICKS: Thank you. Any new business? Again an opportunity for visitors to provide us a check. Donations are welcome. No, not tonight. Motion to adjourn? MS. BARR: I will move to adjourn under Sections (c)(), (c)() and (c)() of the Open Meetings Act for the discussion of personnel, collective negotiating matters and land acquisition respectively. MS. MAHONEY: Second. PRESIDENT GELWICKS: Roll call, please? MS. RANK: Miss Barr? MS. BARR: Aye. MS. RANK: Miss Mahoney? MS. MAHONEY: Aye. MS. RANK: Mr. Cushing? MR. CUSHING: Aye. MS. RANK: Mr. Gelwicks? PRESIDENT GELWICKS: Aye. MS. RANK: Mr. Roman? MR. ROMAN: Aye. PRESIDENT GELWICKS: Motion is approved. We're adjourned. Good evening, everyone. Thank you. (Following proceedings had in executive session not made a part of this record, at : p.m. the following proceedings were had in open session:) MS. MAHONEY: Motion to adjourn. MR. CUSHING: Second. PRESIDENT GELWICKS: Roll call, please? MS. RANK: Miss Mahoney? MS. MAHONEY: Aye. MS. RANK: Mr. Cushing? MR. CUSHING: Aye. MS. RANK: Miss Barr? MS. BARR: Aye. MS. RANK: Mr. Gelwicks? PRESIDENT GELWICKS: Aye. MS. RANK: Mr. Roman? MR. ROMAN: Aye. PRESIDENT GELWICKS: Motion passes. We're adjourned. 0//0 0:0: PM Page to of of sheets 0 0 0 0 (Which were all the proceedings had at the meeting of the above-entitled cause.) STATE OF ILLINOIS ) ) SS. COUNTY OF C O O K ) I, MARLANE K. MARSHALL, C.S.R., a Notary Public duly qualified and commissioned for the State of Illinois, County of Cook, do hereby certify that I reported in shorthand the proceedings had at the meeting of the above-entitled cause, and that the foregoing transcript is a true, correct, and complete report of the entire proceedings so taken at the time and place hereinabove set forth. My commission expires: March, 0. MARLANE K. MARSHALL Notary Public CSR License #0-00
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