Intro: Canadian Stewardship Services Alliance has created best practice reporting tips for specific sectors. These tips are designed to assist you in preparing your steward reports and to help you identify the proper material reporting categories for the common packaging and printed paper materials used by businesses in this sector. These tips are provided for your guidance only. Any questions you may have about these reporting tips or any questions you may have in preparing your report can be directed to stewards@cssalliance.ca. General Tips: Please include in your steward report any packaging and printed paper from promotional samples and/or gifts with purchase that are offered in-store, in magazines, through direct-mail and/or online. Please include all travel sized products distributed to consumers. Please include all returned merchandise in your steward report however, returned merchandise that is part of a recall, has expired or is damaged and unable to be sold to a consumer may be excluded from your report. Please ensure that all HR related documents and business cards are included in your steward report. Please check the resin codes on your plastic packaging as different plastics are reported under different material categories. Stewards may be able to use the Component Threshold Rule for packaging that is made up of two or more different material types when certain components of the package constitute a small proportion of the entire package. Please see Part Two, Household cleaning products Examples include: boxed detergent, bottled detergent and bleach Box (detergent) Metal Spout Aerosols spray cans Other Aluminum Packaging Other Steel Containers and Packaging Non- Steel Aerosol Containers Aluminum Aerosol Containers Page 1
Cont d Household cleaning products dryer sheets, fabric softener, household cleaners, furniture polish, stove spray, wipes, etc. Jug / bottle Cap / nozzle for spray cleaners Flexible film packaging around cleaning wipes Label Protective film around cap / lid Inner protective seal Other Plastic Packaging > 5 Litres Non- HDPE Bottles, Jars and Jugs <5L Non- HDPE Bottles, Jars and Jugs >5L Non- Other Plastic Packaging <5L Non- Other Aluminum Packaging Other Steel Containers and Packaging Non- PET Bottles < 5 Litres Non- PET Bottles > 5 Litres Non- Other Plastic Packaging < 5 Litres Non- Non-Expanded Polystyrene - Other Plastic Laminates Non- LDPE/HDPE Film Plastic Laminates Non- Paper Laminates LDPE/HDPE Film Plastic Laminates Non- Paper Laminates Plastic Laminates Non- Other Aluminum Packaging Page 2
Paper toiletries / cotton products Examples include: toilet paper, paper towel, facial tissues, Ear swabs, cotton balls, makeup sponges, cotton pads, etc. Hair products, skin care, nail care, oral care, eye care, fragrances, baby products, family planning and contraceptive products, feminine hygiene products, health supplements Examples include: waxing kits, razors, shaving cream, face creams, hair products, body lotion, pore strips, sun screen, hair accessories, styling tools, shampoo, conditioner, body wash, nail polish, nail tools, nail polish remover, artificial nail packaging, mouth wash, Box Inner core LDPE/HDPE Film Film / protective wrap / bag Plastic Laminates Non- Box Other Printed Materials Newsprint (Inserts and Circulars) Instructions Other Newsprint Non-CNA/OCNA Members Backing, wings and Paper Laminates peels (feminine hygiene Plastic Laminates Non- products) Other Plastic Packaging <5 Litres Non- Other Plastic Packaging >5 Litres Non- PET Bottles >5 Litres Non- Bottle / jar / container PET Bottles <5 Litres Non- HDPE Bottles, Jars and Jugs <5 Litres Non- HDPE Bottles, Jars and Jugs >5 Litres Non- Clear Glass Non- Coloured Glass Non- Other Aluminum Packaging Excluded from all programs is paper which is unsafe or unsanitary to recycle such as paper towel or toilet paper. Page 3
tooth paste, denture products, teeth whitening, dental floss, contact solution, contacts, eye drops, perfume and cologne, deodorant, baby powder, rash creams, wipes, baby accessories, diapers, condoms, lubricants, pregnancy test, pads, tampons, menstrual cup, vitamins, protein powder, vials, eye drops, sample packet, etc. Bottle / jar / container Other Steel Containers and Packaging Non- Other Plastic Packaging <5 Litres Non- Lid / pump Other Plastic Packaging < 5 Litres Non- Squeeze tube Steel Aerosol Containers Aerosols Aluminum Aerosol Containers Outer protective seal around cap / lid Razor packaging Label Blister packaging Plastic Laminates Non- LDPE/HDPE Film Plastic Laminates Non- LDPE/HDPE Film Non-Expanded Polystyrene Other Other Plastic Packaging <5 Litres Non- Plastic Laminates Non- Paper Laminates Other Plastic Packaging < 5 Litres Non- PET Thermoform Containers < 5 Litres- Non- For blister packaging, ensure the backing and plastic are reported separately. Page 4
Cont d Hair products, skin care, nail care, oral care, eye care, fragrances, baby products, family planning and contraceptive products, feminine hygiene products, health supplements Peanut packaging Twist ties and plastic ties Bubble wrap Bag / stand up pouch Contact lens pack Inner protector for deodorant stick Tin Flexible film package for wipes Expanded Polystyrene - Other PLA, PHA, PHB Non- Other Steel Containers and Packaging Non- Paper Laminates Plastic Laminates Non- Plastic Laminates Non- LDPE/HDPE Film Plastic Laminates Non- LDPE/HDPE Film Paper Laminates Other Aluminum Packaging Plastic Laminates Non- Other Plastic Packaging < 5 Litres Non- Other Plastic Packaging <5 Litres Non- Other Steel Containers and Packaging Non- Other Aluminum Packaging Plastic Laminates Non- Wrapper Plastic Laminates Non- Other Aluminum Packaging Page 5
Cont d Hair products, skin care, nail care, oral care, eye care, fragrances, baby products, family planning and contraceptive products, feminine hygiene products, health supplements Applicator (for feminine hygiene products) Mold Eye dropper Other Plastic Packaging <5 Litres Non- Other Plastic Packaging <5 Litres Non- Non-Expanded Polystyrene - Other Clear Glass Non- Other Plastic Packaging <5 Litres Non- Do not report rubber portion of eye dropper. Makeup Examples include: pressed powder, liquid foundation, concealer, compact, primer, blush, eye shadow, mascara, eyeliner, lipstick, lip gloss, etc. Clear Glass Non- Coloured Glass Non- Liquid / powder Other Plastic Packaging < 5 Litres Nonfoundation / eye shadow / compact HDPE Bottles, Jars and Jugs < 5 Litres Non- PET Bottles <5 Litres Non- Outer box Other Printed Materials Newsprint (Inserts and Circulars) Instructions Other Newsprint Non-CNA/OCNA Members Lid / pump Protective film for lid / compact Other Plastic Packaging < 5 Litres Non- Plastic Laminates Non- LDPE/HDPE Film Page 6
Cont d Makeup Examples include: pressed powder, liquid foundation, concealer, compact, primer, blush, eye shadow, mascara, eyeliner, lipstick, lip gloss, etc. Gift set Examples include: seasonal gift packs, perfume and cologne sets, nail sets, etc. Plastic Laminates Non- Squeeze tube Other Plastic Packaging <5 Litres Non- Clear Glass Non- Mascara container and Coloured Glass Non- brush / eyeliner / lipstick Other Plastic Packaging < 5 Litres Non- / gloss Other Plastic Packaging < 5 Litres Non- Blister packaging PET Thermoform Containers < 5 Litres- Non- Plastic Laminates Non- Label Paper Laminates Corrugated Cardboard Other Aluminum Packaging Box Other Steel Containers and Packaging Non- Other Plastic Packaging < 5 Litres Non- PET Thermoform Containers <5 Litres Non- Blister packaging Other Plastic Packaging < 5 Litres Non- Protective film Plastic Laminates Non- For blister packaging, ensure the cardboard backing and plastic are reported separately. Natural and Synthetic Textiles to be reported in Ontario only. Wooden Boxes should not be included in your report. Page 7
Gift set Examples include: seasonal gift packs, perfume and cologne sets, nail sets, etc. Ribbon Mold Paper liner LDPE/HDPE Film Plastic Laminates Non- Natural and Synthetic Textiles Plastic Laminates Non- Non-Expanded Polystyrene Other Corrugated Cardboard For blister packaging, ensure the backing and plastic are reported separately. If you are a retailer, please include any of the following materials that are provided to consumers as service packaging: Carry-out bags Receipts Hang tags N/A PLA, PHA, PHB Carry-Out Bags Plastic Laminates Non- Kraft Paper Bags Point of Sale Natural and Synthetic Textiles LDPE/ HDPE Film Carry-Out Bags Retail receipt Other Printed Materials Credit / debit receipt Other Printed Materials Hang Tag Natural and Synthetic Textiles Hang Tag attachment Other Plastic Packaging <5 Litres Non- Report Natural and Synthetic Textiles in Ontario only. If reporting in Manitoba, report both number of units of bags supplied as well as KG of bags supplied. Report Natural and Synthetic Textiles in Ontario only. Page 8
Price sticker Paper Laminates Plastic Laminates Non- For hang tags, ensure the hang tag and the attachment are reported separately. Mail Order Packaging: Label N/A Paper Laminates Plastic Laminates Non- Box N/A Corrugated Cardboard Shipping envelope Gift Card Holder N/A NA Plastic Laminates Non- LDPE/HDPE Film Paper Laminates Other Printed Materials Other Plastic Packaging <5L Non- Do not report gift cards Receipt / invoice Receipt Other Printed Materials Envelope Other Printed Materials Page 9
Protective packaging Catalogues Magazines Complimentary Wrap for Gift at Point of Sale Transaction Tissue paper Peanut packaging Expanded Polystyrene Other PLA, PHA, PHB Non- Shredded paper Bubble wrap Catalogues Plastic Laminates Non- LDPE/ HDPE Film Newsprint (Inserts and Circulars) Other Newsprint Non-CNA/OCNA Members LDPE/HDPE Film Protective film Plastic Laminates Non- Magazines Catalogues Magazine Newsprint (Inserts and Circulars) Other Newsprint Non-CNA/OCNA Members LDPE/HDPE Film Protective film Plastic Laminates Non- Wrapping paper Paper Laminates Kraft Paper Non-laminated Tissue Catalogues printed on newsprint should be reported as Newsprint (Inserts and Circulars) or Other Newsprint Non-CNA/OCNA Members Magazines printed on newsprint should be reported under Newsprint (Inserts and circulars) or Other Newsprint Non-CNA/OCNA Members Report Natural and Synthetic Textiles in Ontario only Page 10
Ribbon Plastic Laminates Non- Natural and Synthetic Textiles Sticker seal Paper Laminates Plastic Laminates Non- Complimentary Wrap for Gift at Point of Sale Transaction Gift bag Kraft Paper Bags Non-Laminated Box Corrugated Cardboard Bubble Wrap Plastic Laminates Non- LDPE/HDPE Film FAQ: I ship to a distribution centre and I don t know the final destination of my product. What do I do? If you ship products to a third party s distribution centre and are uncertain of the final destination of your products, the best approach is to work with your customers to secure data about the sold to parties. If however this information is not available, you may estimate the quantities of PPP supplied to each province (and sold to consumers) by referencing Statistics Canada Population Percentage data as provided in 2.0 of the Guidebook. What do I do if I supply the same product to both commercial and residential consumers? If you supply the same product to both residential consumers and to commercial customers (such as hospitals, salons or schools) you may omit from your steward report the product supplied to your commercial customers. We recommend that you consult your sales reports which might help you determine the quantity of material supplied to consumers. Please remember that if the product is supplied to distributors or retail customers, and subsequently sold to consumers, it should be included. If it is sold to commercial or institutional customers only it should be excluded from your report. Page 11
FAQ: How do I use the Component Threshold Rule? If you supply packaging that consists of multiple material categories (e.g. a bottle made of one type of plastic, with a lid made of a second type of plastic) you may be able to simplify your reporting by using the Component Threshold Rule. If the packaging component or ancillary packaging makes up a small percentage (less than 5%) of the total packaging weight, you can report that component under the material category that represents the majority of the package s weight. For practical examples and more information on the Component Rule, please refer to section 2.4.1 of Part Two of the Guidebook. Do I report grouped or secondary packaging? Please include all secondary packaging that goes to the household such as the plastic wrap around multi-pack of shampoo and conditioner or the packaging around multiple items of makeup. Why are stewards required to update the Methodology section on an annual basis? It is recommended that stewards review and update their methodologies on an annual basis in order to validate their approach to reporting each year and to ensure their data collection processes remain current for their organization. Stewards are also required to update the brands/affiliates section of their reports each year with the most accurate information, which includes brands for which they are the brand owner or the obligated first importer. Changes in either of these areas will affect quantities reported year over year. During the report validation process, variances may be identified in one or more material category. If the methodology section clarifies the reason for those variances, it makes the report validation process more efficient for staff and stewards. Some items I sell are seasonal. Do they need to be included in my annual report? If your product line changes throughout the year because you sell seasonal products, we suggest that you consult your sales data in order to determine the packaging or printed paper material associated with those seasonal items that are supplied to residential customers. Please include this material in your steward report. Page 12
More Info: You may supply other products that are not included in this sector tip sheet. Please refer to the Sector Tip Sheets listed below if you supply any of these additional products and require assistance in identifying the material category for reporting the packaging or printed paper associated with these products. SECTOR TIP SHEET Retailer with private label products Meal replacements Grocery Retailers Non-Dairy s Page 13