REQUEST FOR QUOTATIONS NOTICE REFERENCE RFQ 13-170 FIRE SYSTEMS INSPECTION VARIOUS CITY OF BRANTFORD LOCATIONS Sealed Quotations in a clearly marked envelope are to be delivered to Reception in the, Purchasing Department located at 1 Market Square, Lower Level, Suite 120, Brantford, ON, N3T 6C8, on or before 3:00 p.m. Local Time on Friday, December 20, 2013. This request for Quotations consists of providing all labour, materials, services, and incidentals to perform annual fire systems inspections (including fire extinguishers) and emergency lighting systems at various City of Brantford locations. Bidders are advised that there are several locations under this Quotation, all requiring different level of services and different intervals in accordance with the Ontario Fire Code, and any other applicable regulations, systems inspections are to include; Fire alarms and their related components (CAN/ULC-S536) Sprinkler, standpipe and their related systems (Ontario Fire Code) Commercial Cooking Equipment at the named facilities Servicing, recharging and testing all portable fire extinguishers (OFC, Section 6.3, fire extinguishers Replacement of equipment, when both required and authorized by City s representative Miscellaneous ancillary items. * It is intended that incidentals such as pin tags, butane and smoke be included in the cost of the inspection, and will not be charged as an additional. There is a Section A (consisting of Residential and Commercial properties), and a Section B (The Sanderson Center - which requires considerable attention and special equipment) for this Quotation. Bidders may choose to bid on Section A and Section B, or Section A, or Section B separately. Bidders are not required to bid on both sections but must bid on all requirements within a given section. The City of Brantford reserves the right to award the Fire Systems Inspections Contract for the Sanderson Center (Section B) separately. Each Quotation submission must be accompanied by a bid deposit in the form of a bid bond, bank draft, certified cheque, or money order in the amount of TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500) for Section A and FIVE HUNDREAD DOLLARS ($500.00) for Section B, made payable to the Corporation of the City of Brantford (see RFQ for details). The Bid Deposit(s) of the Successful Contractor will be converted to Performance Security for the duration of the Contract.
Sites will be accessible to Bidders for viewing on specific dates/times by appointment only and as per the schedule provided below. Bidders are to contact the appropriate site manager listed for a location to arrange for a site visit. Although site visits are not mandatory, it is highly recommended that Bidders take the opportunity to familiarize themselves with the buildings and their inventories listed in the Quotation documents.. Regardless of whether a Bidder has reviewed the site(s), all Bidders are expected to understand the scope of work, and the site(s) conditions, and to have thoroughly familiarized themselves with all pertinent conditions before delivery of their Quotation. Please be aware that strict guidelines must be followed with respect to photographs taken at all City facilities (especially housing and childcare facilities) during site visits. Wednesday, December 11, 2013 1 Albion Towers 45 Albion St. Hickman 2 Arrowdale Golf Course Club House 282 Stanley St. Jeff Moore Tel. 519-756-6345 3 Beckett Building - CCE 4 Bell Homestead Visitor, Bell Homestead, Henderson Home, Café, and apartment 7 Bain Street, 219 Colborne St. 94 Tutela Heights Rd. 5 Beryl Angus Day Care 220 Clarence St. 7 Brant Towers 5 Fordview Ct. 8 City Hall 100 Wellington Square Tracey Csordas 519-754-7975 or, Tracey Green 519-759-3199 ex.6378 Brian Wood, Curator Tel. 519-756-6220 Kim Romano or Nancy Blackburn, Tel. 519-756-3150 Tracey Csordas 519-754-7975 or Tony Laderio Tel. 519-761-0735 Chris Olszewski, Tel. 519-759-4150, ex. 2324 City Yards Works Dep t 10 Earl Avenue 9 City Yards Traffic Dep t 10 Earl Avenue 18 Lorne Towers 24 Colborne St. John Fletcher, Tel. 519-752-4832 John Fletcher, Tel. 519-752-4832 Tracey Csordas 519-754-7975 or Tony Laderio Tel. 519-761-0735 Wednesday, December 11, 2013 10 Civic 69-79 Market St. Mel Medlar, Tel. 519-752-6541 22 Parkade (Market ) 59 Icomm Drive Norma Wood Tel. 519-759-4222 ext. 2328 12 Doug Snook s Eagle Place Mary Jane Hart, 333 Erie Ave. Community Tel. 519-752-5509 14 Earl Haig Family Fun Park (seasonal operation) 101 Market Street S. Karen Winter, Tel. 519-756-9900 15 Farmers Market - *CCE 79 Icomm Dr Bruce Jacobson, Tel. 519-752-8824 24 Pollution Control 180 Greenwich St. Ron Lynes, Tel. 519-752-5263
16 Hydro Building 84 Market St. 17 Lions Park Arena 20 Edge St. 19 Mohawk Pavilion *CCE Public Hall, and Concession Mohawk Park Chris Olszewski, Tel. 519-759-4150, ex. 2324 Eric Burke Tel. 519-759-4640 ex. 5221 Bill Page Tel. 519-756-1500, Tel. 519-752-0890 Thursday, December 12, 2013 55 North Park; Ellen Gerow Northland Gardens (70 20 56 Memorial Drive; 519-761-0782 or, Wendy Hickman 50 Hayhurst St. North Ridge Golf Course 21 320 Balmoral Dr. Jeff Moore Tel. 519-756-6345 11 23 Club House, Workshop Daleview Gardens (30 Parks and Recreation Administration, Dwelling, Carpenter Shop, Garages, Green Houses 676 Grey St. 1 Sherwood Dr., 3 Sherwood Dr. 13 Eastdale Gardens (50 359 Darling Street 26 27 Public Libraries: Main Library Public Library Branch 173 Colborne Street 441 St. Paul Ave E Hickman Judy Wong-Page, Tel. 519-756-1500 ex.5514 Hickman Ken Symons Tel. 519-756-2223 Ext. 320 Ken Symons Tel. 519-756-2223 Ext. 320 56 Sanderson 88 Dalhousie St. Rob Dallaway 519-752-9910 Ext. 215 or Wayne Arnold Thursday, December 12, 2013 28 46, 48 Tecumseh St.; Riverside Gardens (50 Lorna Mills 519-761-0836 or Terry 17 Marie Street; Matheson Tel. 519-759-3199 Ex. 6254 50, 52 Pontiac St. 29 T.B. Costain Community Mary Jane Hart, 16 Morrell St. Tel. 519-752-5509 30 Slovak Village 144 Fifth Ave. Lorna Mills 519-761-0836 or Bill Sherry Tel. 519-756-2444 32 Transit Service 400 Grand River Ave. Ray Klochnyk 759-4222(ex. 3338) Tel. 519-759-4150, Paul Walker, Tel. 519-752-6425 37 Water Treatment Plant 324 Grand River Ave. 33 Transit Terminal 64 Darling Street Elisabeth Vandermade Tel. 519-753-3847 34 Trillium Way (Paris) 170 Trillium Way, Paris 36 Walkers Green (Paris) 33 Main St., Paris
38 Willow Street (6 (Paris) Willow Street, Paris Friday, December 13, 2013 35 Visitor and Tourism 399 Wayne Gretzky Pkwy. Maureen Cowper, Tel. 519-751-9900 31 Sunrise Villa (Burford) 11 Park Ave., Burford 39 Winston Court (120 Units) 40 41 Woodlawn Meadows (28 Units) Woodman Community 22 Gladstone; 18 Aberdeen; 124 Ontario St. Various locations in City of Brantford 491 Grey St 6 Branlyn Meadows (24 2-10 Buchanan Cr. 43 42 Landfill Site and Office (fire extinguishers only) Wayne Gretzky Sports 20 Morrison Road, and, 511 Mohawk Street 254 North Park Street 25 Provincial Offences Office 102 Wellington Square Friday, December 13, 2013 Lorna Mills 519-761-0836 or Don Rainey Tel. 519-717-5403 Hickman Cindy Swayze, Tel. 519-752-0890 Tracey Csordas 519-754-7975 or, Tracey Green 519-759-3199 ex.6378 Derek Walker 519-732-8157 or Eric Jennings 519-732-8158 Eric Burke Tel. 519-759-4640 ex. 5221 Mena Nitsche, Tel. 519-759-4222, ex. 5003, or Tel. 519-751-9100 46 Glenhyrst Art Gallery and Surrounding Buildings 20 Ava Road Graham Pluck 519-756-1500 ex. 5513. 48 Tranquility Hall 135 Francis St Graham Pluck 519-756-1500 ex 5513. 49 Albion Booster Station - Reservoir 182 Albion St. 50 Park Rd. Reservoir 310 Campbell St. 51 Tollgate Reservoir 106 Tollgate Rd. 52 North West Reservoir 5 Kramer s Way 53 King George Road Tank 82 King George Rd. 55 Heritage House/Lucy Marco Place 40 Queen St. Lorna Mills 519-761-0836 or Terry Matheson Tel. 519-759-3199 Ex. 6254 No questions will be answered at any site viewings. All questions must be submitted in writing to amarcos@brantford.ca
Please note the Beryl Angus Day Care is not available for viewing during the hours of 11:00 am-2:00pm. Lions Park is only available for viewing during the hours of 3:00 pm- 4:30 pm. Request for Quotation documents may be obtained from the Purchasing Division, Finance Department, the City of Brantford, 1 Market Square, Lower Level, Suite 120, Brantford, ON between the hours of 8:30 a.m. and 4:30 p.m. weekdays. The cost for the Request for Quotation documents is $43.05 (including HST), payable in cash, debit, Visa or MasterCard, or cheque made payable to the Corporation of the City of Brantford. This fee is non-refundable. If unable to visit the Purchasing Division office in person to obtain documents, Bidders may request to have the RFQ forwarded by email. Bidders are to send their requests, along with their method of payment and complete contact information (including name of company, contact name, address, phone, fax and email address) to: purchasing@brantford.ca. Bidders shall be solely responsible for obtaining the RFQ documents and for the delivery of their Quotation submission in the manner and time described in the RFQ. Fax or electronic submissions will NOT be accepted. All requests for information, instructions or clarifications regarding this Request for Quotations (RFQ) must be set out in writing and directed to: Angel Marcos Purchasing Coordinator - Operations Purchasing Division, Finance Department Email: amarcos@brantford.ca All questions related to this RFQ or any clarification with respect to this RFQ must be made no later than 12:00 p.m. on Monday, December 16, 2013 in order that City staff may have sufficient time to respond. The City cannot guarantee a response to any questions received after this deadline. The City reserves the right to extend the deadline for questions if required. The responsibility shall be with the Bidder to seek clarification of any matter that they consider unclear before submitting a Quotation.