Minutes of the DAC Board of Directors Meeting Monday, September 11, 2017 10:00am - 12:00noon DAC Small Gallery In Attendance: Ian Cooke, James Kampas, Marilyn Froggatt, Brad Zylstra, Moira Johannessen, Ellen Finan, Jean Hopkins, Don Dietz, Sally Hebgerg, Absent: Kathi Klopfenstein, Suzi Burton, Terry Casella, Adele Hill, Vaughn Davies, Nathan Reznor 10:00am - Meeting called to order by President Ian Cooke Approval of the May 23, 2017 minutes: Minutes of the May 23, 2017 meeting were approved. President's Report: Ian Cooke (See attachment) Season program of events: Ian provided everyone with a copy of the Desert Art Center Provisional Program of Events for the 2017-2018 season. (See attachment) Board Member Resignation: Ian reported that Jim Fielder has resigned the board. He served as membership chair and co-chaired Finance with Terry Casella. His position is currently open. Treasurer's Report: 2017-2018 Season Budget: Ian is working with Terry Casella and Kathi Klopfenstein on the 2017-2018 season's budget which should be completed by October. Signatories: New signatories are required for the bank. Kathi Klopfenstein, Terry Casella, Ian Cooke and James Kampas are the new signatories. Kathi, Terry, Ian, James and Nathan Reznor all are to be given debit cards. Board moved and seconded the approval of these new signatories and debit cards. Finance Report: Ian presented the finance report. Year-end net assets are approximately $17,000. Balance in checkbook is $4,276. DAC has $115,646 in total assets. Capital purchases: New chairs-- Ian recommended and the board approved the purchase of #36 U-Line folding chairs and a dolly to store them on. Marketing Banners--Ian proposed and the board discussed the purchase of three new indoor marketing banners which highlight DAC's art classes, Fine Art Gallery and Community/Student Outreach. Discussion followed and board did not approve banners as presented. Board recommended re-working the designs. 1
Music--Ian recommended music be provided at all gallery openings. Discussion followed and board approved a budget of $200 for a musician at the openings. Old Business: Insurance Options: Ian recommended we wait until the October meeting to have Terry Casella discuss DAC's insurance options. Paintings from William Scarlott: This topic is no longer an option for DAC. Wave Sculpture: This topic is no longer an option for DAC New Business: Lease option: Ian presented the new lease option that Jennifer Henning, City of Palm Springs is offering. A discussion followed. Board agreed that Ian, Brad and Vaughan will meet to discuss lease in detail and then formulate approach to city. Marketing Report -(see attached) James Kampas presented the marketing program for the season. He is working on promotion for the October 6 DAC Gallery opening, the October 14 Portrait of the City program, and the Boho Bizarre on December 16 & 17 in the auditorium. He continues to contact the Desert Entertainer with all DAC events. He recommends a new insert card with all event information be developed to include inside the DAC brochure. He encourages brochures be dropped at hotels, libraries, restaurants, etc. Volunteer Coordination Program (see attached) Brad introduced his new volunteers--cathi Parker and Ken Mazzochi. They will be assisting in the coordination of gallery hosting and also offering support to all DAC standing committees. A discussion followed. Art Enrichment Program for season (see attached) Ellen Finan presented the art enrichment program. She is working with Jennifer Henning-City of Palm Springs on the Arts Council and PS School District on the Portrait of the City program on October 14. A discussion followed. She is working on the Boho Bizarre as a holiday art mart on Dec. 16 & 17 at DAC. Thirdly, she is working on the Barbara Spiegel (DAC) Radio Ads. Discussion followed. Art for Kid's Day (See attached) Sally Hedberg and Don Dietz presented their Art for Kid's Day program which will be on February 10, 2018. The board approved their program as presented. Margery Holly Scholarship (See attached) Don Dietz gave board some information about the scholarship which needs some re-working. Board agreed that Ian and Don will word a letter to the Holly family asking how they wish to proceed. 2
School Outreach (See attached) Don discussed the school outreach program. A discussion followed. Director of Operations (No report) Nathan Reznor was absent from meeting and no report was submitted. Committee Chair Reports Adult Classes Moira Johannessen asked if any information could be supplied to her regarding the art instructors that used the small gallery and auditorium during the summer. She suggested there needs to be some system for art teachers to become juried members of the DAC gallery. A discussion followed. Moira and board recommended starting an open studio day during the summer months. Moira also said she with contact all current DAC instructors to update the art class schedule. Events and Hospitality (see attached) Jean Hopkins presented her events plan for the season to include the items DAC will provide at the gallery openings. Items are cheeses, fruit, wine and lemonade. All showing gallery artists who are attending the opening will be asked to bring a food item and this will be coordinated on intake days. Jean currently has 6 volunteers for all her events. Her budget is included as an attachment. Gallery Display Rules (see attached) Ian and Adele Hill have reworked the Gallery Display Rules document and streamlined it considerably. A discussion followed. Question was asked about when the next new artist jury will be held and it was agreed it will start some time in November. Resource Development Vaughan Davies was absent so there was no resource development report Next Meeting Scheduled for Monday, October 9, 2017 Submitted by Marilyn Froggatt, Board Secretary 3
President s Report - Desert Art Center Board - September 2017 As usual, the summer has been quiet for the DAC but some committees and individuals have been preparing for the new season. Calendar populated with all main events and activities, some detail still needed. The city public arts commission, through Jennifer Henning expressed interest in partnering with the DAC for Art Enrichment events. We now have a good program of events for this season. The city will help to promote these events and also cover some of the costs of speakers and refreshments. Jennifer Henning is now our contact with the city council with regard to the lease and buildings. We now have a draft contract which we will discuss here today. We had a strong response to the call for artists for our First Friday Featured Artist Shows with some eighteen artists wanting to be involved. We have been able to schedule most of them in. The season will start with David Farringdon s Red Kimono portraits and Rick Christie s ceramics in October. We could use a ceramic or 3D artist to partner with Jean Bradley on Nov 3. In December we will have Susan Smith Evans retrospective and in February a Plein Air show organized by Elaine Matthews. We will not be having a show linked to Modernism. I did discuss with Chris Mobley but they requested a $1500 donation to take part and when I explained we were a non-profit, I got no reply. We were approached by the Palm Canyon Theater to use the auditorium for rehearsals. They offered us a free advertisement in their program, worth $750. I discussed with Nathan, Brad and James. The experience we had with them last year was not favorable with problems of security, scheduling and the way they left our premises. The dates they wanted clashed with many of our existing events. We also have an ongoing arrangement with the Desert Ensemble theater group who pay $400 a month and they would like evenings from January to April 2018. We declined the PCT request but will still go ahead with the advertising at $750. Over the summer months Cathy Parker has been working with Brad to encourage a wider range of support from general and gallery members for our various committees. In particular we now have a strong events committee led by Ellen. A meeting will take place later this week to try and establish regular support for Jean for hospitality. Some classes have continued over the summer in particular David Fairrington s Life drawing has a regular group of 8-10 students and will continue through the season. A new stage for the model was purchased with approval from the Exec. I am sorry to report that Jim Fiedler has resigned from the Board and from Membership Secretary. We record our appreciation for his work. We will need to look for a new person for this post and decide how the responsibility could be divided. There was a small intake at the end of August and the gallery was refreshed and is now open weekends during September. I have also worked with Adele revising the Gallery Hanging Rules and these too will be discussed later. 4
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VOLUNTEER COORDINATING COMMITTEE REPORT 9/11/2017 As stated in my email to the board in August 6, the Volunteer Coordinating Committee (myself, Cathy Parker, and Ken Mazzochi) evolved this summer from what was just the coordination of Gallery Hosting to assisting all DAC Standing Committees in recruiting DAC members to volunteer. Our goal is to energize the DAC membership by recruiting volunteers, coordinate needs with committee chairs, and support the volunteers and committees with recognition of the volunteers. To date, our committee has successfully supported the needs of the Marketing and Promotion Committee, Event/Hospitality Committee, and the Art Enrichment Committee. We are working collaboratively with the Membership Committee to co-sponsor new member orientations. A goal of the orientations is to inform new members about the many DAC programs and that we are more than just a gallery. Hopefully, through orientation, more members will be actively engaged and grow the DAC. In the next few weeks we will be seeking volunteers for painting/patching gallery walls and assisting on the second day of intake (Tuesday) for the Gallery Coordination Committee. And for the Adult Education Committee, we will be looking for a volunteer to manage the class information sheets and teacher s bios. After today s board meeting, we would like to spend a few minutes with the committee chairs for School Outreach, and Resource Development to help coordinate their needs and recruit volunteers as necessary The Volunteer Coordination Committee, has reached out to regular members to find those who might be interested in assisting in gallery sitting and have had positive response and will be training 6 regular members. We will also be seeking additional gallery leads and holding orientation sessions for the leads on the new gallery sales procedures. Lastly, through the Volunteer Coordinating Committee meetings, we have discussed the benefits of DAC membership, and want to encourage the board to consider and define DAC membership benefits. We can list the intrinsic benefits such as connection with other artists, etc., but being juried in and displaying artists work in the Gallery seems to be the primary benefit for most members who join. This applies to about 20 new members per year. To attract new members, non-artist members, we believe there needs to be something stronger benefits: discounts? A yearly brochure of activities - yearbook? By attracting members who support our mission and outreach, the Volunteer Coordinating Committee believes that we will get more volunteers to help the DAC grow. 8
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GALLERY DISPLAY RULES (effective October 2017) Space is limited in the DAC Gallery, so the following guidelines apply when submitting work for REGULAR gallery exhibitions. Although the rules may appear restrictive, the overall aim is to give all artists a fair opportunity to display their work. GALLERY DISPLAY CATEGORIES There are 3 major categories: 2-Dimensional, 3-Dimensional and Fine Craft. Each of these have subcategories. Members must be juried in separately for each subcategory. For example, if you are presently juried in oil, you may also display watercolor, acrylic etc. but not photography or stained glass. 2-DIMENSIONAL ART Work in this category is displayed on walls or an easel. 50lb weight limit for all wall work. Paintings and Drawings: Oil, Watercolor, Acrylic, Pastel, Drawing, Printmaking etc. 4 Pieces up to 12 or 3 Pieces up to 24 or 2 Pieces up to 32 or 1 Piece up to 72 Measured on longest side including frame. Photography: Framed, or on metal, acrylic or 1½ canvas. Gatorboard acceptable in bins only. Same as above for sizes and quantity Stained Glass: Hanging or wall panels. 3 pieces up to 24" x 26" (approval by gallery coordinator for larger). 2-Dimensional Art General Requirements All wall pieces must be dry and ready for hanging with wire. D-rings are preferred. Hooks, clasps or metal teeth brackets are not acceptable. Unframed work must be executed on gallery canvas no less than 1½ deep with all edges painted. Due to weight considerations, framed wall pieces with GLASS will only be accepted up to 16 x 20 (or 320 square inches of glass). Plexiglas is preferred and essential above this size. Frames must be clean and free of scratches, chips or dents. The reverse of the frames must be presentable for sale. 19
3-DIMENSIONAL ART Work in this category is displayed on tabletops, sculpture stands, shelves or walls. Sculpture: Clay, Wood, Metal, Stone, Glass, Paper, Bronze etc. Number of pieces dependent on size by longest dimension. Maximum total dimension not to exceed 60 Assemblage: 3-D art using found objects. Number of pieces dependant on size by longest dimension. Maximum total dimension not to exceed 30 inches FINE CRAFT Artwork in this category is displayed in windows, jewelry cases, shelves, garment racks, or walls. 3-D Mosaics Number of pieces dependent on size by longest dimension. Maximum total dimension not to exceed 60inches. Jewelry: A glass case is allocated to each jeweler to be used for the artistic display of a reasonable quantity of jewelry without crowding. The Jewelry Coordinator will monitor this before each new show. Stained Glass Ornaments: Free standing or hanging glass ornaments. Up to 25 pieces. Fused Glass functional and non-functional pieces Up to 12 pieces. Fiber and Textile Arts Up to 8 pieces depending on size. Ceramics: Functional and non-functional. Up to 12 individual pieces. Mugs on display trees and/or stands to be individually counted. Coasters sold in groups with one price count as one item. Gourds: Carved or Painted. Up to 8 pieces BINS These are available for artists juried in for 2-Dimensional work and is limited to the subcategory accepted. Bins are for unframed prints, Gicleés, photo prints and photos, unframed sketches and small unframed original paintings. Pieces should be flat, no larger than 24 in height and 20 wide. Pieces should be displayed horizontally so they do not cover up the artist name labels. 20
All pieces must be matted or mounted on foam core or board and be neatly wrapped in clear wrap (not the home stretch film). Works will be kept in alphabetical order by the artist s last name. Occasionally, the Gallery Co-ordinating Committee will rotate works so everyone has a chance to be in the front of the bin. Artists are responsible for keeping the bins neat and clean. The number of works should not to exceed 10 flat pieces OR 3 pieces on maximum ½ stretcher bars. ART CARDS Each artist juried for 2-Dimensional work may display up to 20 art cards. Artists are responsible for keeping their art cards tidy and replacing those that are sold. It is recommended that cards be priced at a minimum of $4 each or be packaged with a price not less than $5 per package. On occasions when the gallery is very full, such as reception nights, the card racks may be temporarily removed from display. The DAC wishes to encourage creativity and any artist who produces work that does not fit the rules or categories is invited to discuss this with the Gallery Coordinators who will try to display innovative work if appropriate. GALLERY GENERAL CONSIDERATIONS Artwork that is submitted for a regular exhibition is subject to review by the Gallery Coordinators, who have the final say in what is best for each exhibition. Art should be brought in personally by the artist or by their appointed representative on intake day. Art must not be left at the gallery in advance of intake. Art will not be displayed if brought in after the scheduled intake, unless previously approved by the Gallery Coordinator. All artwork must be original. Copies of other artists are unacceptable. Art that is a printed reproduction of an artwork originally done in another medium is not acceptable, except in the bins. All art must be in excellent condition, clean, free from damage and will be rejected if it doesn't meet these criteria. Any artwork may only be shown once per season ie. October through May. Exceptions are ceramics, sculpture and fine crafts such as glass and jewelry which 21
may remain through shows. Any other exceptions are at the discretion of the Gallery Coordinator. Pricing limit on each individual piece of artwork is $3000 per artist per show. Any artwork not removed from the gallery at the end of a show and remaining at the Desert Art Center for longer than 30 days, is subject to forfeit and sold or disposed of by the Desert Art Center as they see fit. Artists must be juried in on each subcategory before work in that subcategory can be shown in the gallery. Those wishing to show art in more than one of their accepted media in one show may do so as long as the total number of artworks does not exceed the space limitations. Those artists wishing to exhibit art in two subcategories in the same show must pay an additional gallery membership and expect to host the gallery two times per month. Alternatively, artists may opt to show work from one of their juried subcategory in different shows. In this case, they would need only one subscription and be obligated to host only once a month. Upon purchase of a piece of art, the gallery hosts will notify the artist and the artist may bring in a piece of similar size for replacement. Only Gallery Coordinators or their designate may move or hang any artwork in the gallery. An artist must not remove their artwork from the gallery during any DAC exhibition. The exception would be that the artwork will be displayed under the name of the Desert Art Center and is listed with DAC control numbers, prices, titles and artists' names with the 30% commission paid to the DAC for any sales. The Gallery Coordinators must give approval before the works are removed. Instructors who are not gallery members are encouraged to participate in shows and are entitled to submit one piece of art for each show. Artists should carry their own insurance on art that is displayed at DAC. DAC is not responsible for loss or damage to artwork. The Board of Directors who have work on display in the gallery, are exempt from the requirement noted in the DAC By-Laws, but have the option to host the gallery. JURY PROCESS A Jury of 3 people (including one qualified juror from outside of the DAC) will be appointed annually by the Board President and will be designated to jury prospective gallery members. Jurying of prospective gallery members will take place once a year unless the Board decides that an additional date in the year is warranted. Artists who wish to be considered for gallery membership must first be Regular DAC members. 22
Regular DAC members who wish to be considered for gallery membership should submit 10-20 digital images, a short biography and an artist statement on-line to the DAC Membership Chair. Within the application for gallery membership, prospective members will be able to designate a medium category or categories that they would prefer to be juried into the gallery. The DAC may decline to accept new artists in certain media if this media is already fully represented within the gallery. The DAC may also advise the jurors of certain areas which are not well represented. The Membership Chair, in coordination with the DAC Board, will set the schedule for the jurying of prospective gallery members. In order to allow enough time for jurors to adequately evaluate artwork, it is recommended that the jury process commence 6 weeks and conclude 2 weeks prior to the installation of a new exhibition. If they choose, jurors may request that prospective members bring actual artwork into the DAC after the initial on-line screening period. All art submitted for jurying should be left in the small studio for jury consideration. Current gallery members who wish to exhibit work in a subcategory other than that which they were originally juried in for will need to submit additional digital images in their new subcategory for the jury process. Jurors will not see or have any contact with the prospective members during the jury process. Gallery hosts will not have any contact with prospective new member artists unless designated by the Membership Chair. An e-mail and/or letter will be sent to prospective gallery member artists to advise them of their acceptance status. The Membership Chair is designated to coordinate the new artists required paperwork and procedure prior to their first show. New artists accepted by the jury are subject to a waiting list in the event that the gallery is full based on art submitted by existing members. Their work will be displayed at the earliest possible opportunity. Revised Gallery rules changes Layout and descriptions all info together 4pages > 3. Jury separate page Photography remains same, sizes as per paintings but defined framed, metal, acrylic, 1.5 canvas but gatorboard in bins only 3 dimensional artwork Sculpture previous sizing didn t work because of varying sizes. New rule gives a maximum cumulative size of 60 so one big sculpture 48 and a 6 or say 5 x 12 sculptures or any combination 3-D mosaics into Fine Craft 23
Fused glass from 15 down to 12 pieces Fiber and textile art from 10 pieces to 8 Stained glass panels 4 pieces down to 3 Ceramics stays at 12 pieces but mugs all count individually Bins remain at 10 pieces but only available for 2D artists Cards from 25 down to 20 24