Sealed Tenders are invited by the Dy. Registrar (MM), Indian Institute of Technology Bombay Powai Mumbai 400 076 from reputed vendors for the procurement and stitching of Uniform and Liveries. Non-transferable Tender forms containing details and terms & conditions can be downloaded from our website www.iitb.ac.in/en/tenders/active and submitted along with Tender Fees of Rs. 500/- in the form of Demand Draft in favour of The Registrar, IIT Bombay payable at Mumbai. The Tender No. & Brief description of the item is given below : Tender No. MMD/UNIFORM/RC/2014-15 Tender Date 23 rd July 2014 Item Description Last date & time of submission of Tender : Place of Submission Rate Contract for the supply and stitching of Uniform & Liveries 28 th August 2014 upto 1.00 p.m. Materials Management Division Tender Type Two Bid System : Tender should be submitted on the schedule to tender and returned with your letter in the enclosed form duly signed. Your quotation must be submitted in two envelopes Technical Bid and Price Bid superscribing on both the envelopes the tender no. and the due date and both these sealed covers are to be put in a bigger cover which should also be sealed and duly superscribed with our Tender No. & Due Date. Any Clarification Name : Deputy Registrar Dep : Materials Management Division Email : drmm@iitb.ac.in Contact No. : 022-2576 8800 Opening Date & Time of tender 28 th August 2014 at 3.00 p.m Place of Opening Tender Other Conditions (apart from General Terms & Conditions): Materials Management Division 1. Earnest Money Deposit (EMD) of Rs. 75,000/- (Rs. Seventy Five Thousand Only) in the form of Demand Draft in the favour of 'The Registrar, IIT Bombay' payable at Mumbai to be submitted in Technical Bid. 2. Tender Fee of Rs. 500/- (Rs. Five Hundred Only) in the form of Demand Draft in the favour of 'The Registrar, IIT Bombay' payable at Mumbai' to be submitted in Technical Bid.
Pre-bid Meeting 14 th August, 2014 at 11.00 am in the office of Dy. Registrar (MM) Date : 23 rd July 2014 Dy. Registrar (MM)
MMD/UNIFORM/RC/2014-15 Date: 23 rd July 2014 Terms & Conditions of Contract Quotations exclusively submitted in the enclosed proforma will only be considered. 1. The Contract will be for one year. 2. A panel of vendors/suppliers shall be selected for rate contract. 3. The qualified suppliers to be empanelled initially for the period of one year and maybe extended further subject to annual revision, if their performance found satisfactory. 4. The Tender need to submit for all the items list mention in Price bid against estimated quantity. 5. EMD of unsuccessful bidders will be returned within 30 days after the award of the contract. 6. For successful bidder, EMD will be converted to security Deposit and will be retained with IIT Bombay till the expiry / termination of rate contract without interest. 7. EMD of a tenderer will be forfeited, if the tenderer withdraws or amends its tender or derogates from the tender in any respect within the period of validity of its tender. 8. Empanelment of vendors will be matching L1 for the bidders who are L1+ 20%. 9. The Empaneled suppliers will be abide by all the Terms & Conditions of the Tender Document. 10. The quote must be including stitching charges of the uniform & liveries.
Pre qualification Details (Part of Technical Bid) The vendors must provide the following mandatory information & attach copies wherever mentioned :- 1. Name of the Firm 2. Nature of Firm (Pvt. Ltd. Or Public Ltd. Co./ Partnership firm etc.) (Attach attested copy of Certificate of Incorporation/ Partnership Deed) 3. Registration No./ Trade License, if any (attach copy) 4. Registered Office Address 5. Address for Communication 6. Name of the Contact person 7. Telephone No. 8. Email ID 9. Annual Business Turnover for last three years (Attach attested copies of balance sheet for the last three years)
10. PAN No. (Also attach copy) 11. CST/VAT No. (Also attach copy)
Technical Bid 1. Required Cloth for shirts, pants and apron has to be of Raymond Company only. Details of each uniform are as follows : (a) Navy Blue Pant : Raymond Travin, Quality No. 01/530/02939, Shade No. 892 or 122. (b) Light Sky Blue Shirt : Raymond Cloth Quality No. 21212030, Shade No.4, of 70/30 % terrycot and cotton (c) Navy Blue Apron : Raymond Travin, Quality No. 01/530/02939, Shade No. 892/122. (d) White Overcoat : Raymond Travin, Quality No. 01/530/02939, Shade white, Shade No. 892/122 (e) Full Pant and Shirt (White) : Raymond Travin, Quality No. 01/530/02939 Shade White, Shade No. 892/122 (f) Boiler Suit, Blue Color : Raymond Travin, Quality No. 01/530/02939, Shade No. 892/122 (g) Brown Checkers : Shirts of Raymond (Quality No. 21212030, Shade No. 4 of 70/30% terrycot and cotton and Pant No. 01/530/02939, Shade No. 892/122 of Raymond company) (i) Full Pant Black color : Raymond Travin, Quality No. 01/530/02939, Shade No. 181 (j) Khaki Color full pant half shirt, (Quality No. 01/530/02939,shade No. 892/122) 2. Vimal/Garden Varelli or any other available brand (Range Rs. 1000-1500) : Light sky blue saree with navy blue border and sky blue blouse. 3. Vimal/Garden Varelli or any other available brand (Range Rs. 1000-1500) : Plain white color with white blouse. 4. Measurement of all the staff for uniforms should be taken at IIT Bombay. Information for taking measurement must be communicated to the concerned section well in advance. 5. Delivery of the uniforms must be done within 120 days from the date of measurement at IIT Bombay. 6. Supplier must be required to give assurance regarding quality and color of the clothes.
7. The stitching should be of good quality with interlocking stitching pattern. 8. Material needs to be used for the stitching should be as mentioned below : (a) Thread made of Madura Coats only. (b) Zip made of Modi only. (c) Buttons of Paras and Press Buttons of Poni only. (d) All Uniforms must be embossed with the name IIT Bombay in bilingual i.e. Hindi and English. 9. All complaints related to fitting of uniform should be attended within a week, failing which appropriate amount will be deducted from the bill. 10. Single quotation for all the items will be preferred. However if any firm desires to supply part items such as shoes etc can also apply. 11. The supplier has to submit sample cloth to be used for uniform to IIT Bombay, along with the quotation. 12. No complaint regarding stitching of uniform or any complaint regarding quality of cloth or other material should be received from staff member. 13. If the complaint will received by staff member or NASA the Security Deposit will be forfeited and no payment for the material supplied will be made. 14. Empaneled suppliers will be required to provide various types of Uniforms and Liveries to all the eligible staff members of IIT Bombay including security. 15. It is mandatory to submit the original bills for purchase of cloths from authorised shop or factory outlet of Raymond only. 16. Institute reserves the right to send the sample of cloths for verification to the company concerned. 17. If the quality of product and service provided is not found satisfactory, IIT Bombay reserves the right to cancel or amend the contract. 18. Please visit Materials Management Division for samples. In the event of any dispute over this contract, IIT Bombay's decision shall be final and binding.
Price Bid 1) UNIFORMS FOR SECURITY OFFICERS/STAFF Sr. No. Description of ITEM (Uniform and Liveries) Estimated quantity Rate per Unit/per Set (in Rs. ) 1.a Half Shirts and Full pants of Khaki Colour Raymond 561 Traveen 1.b. Half Shirts and Full Pants of Khaki Colour Raymond ** Traveen 2.a. Leather Belt (Black) with brass buckle and monogram 173 (Monogram sample will be provided) (only pure leather) 2.b. Leather belt (Brown) with buckle and monogram 14 (Monogram sample will be provided) (Only pure leather) 3.a. Bata superstride shoes (Black colour with lace) 173 3.b. Bata maccasino/signor shoes (Brown colour with lace) 14 3.c. Bata king street brand ** 4.a. Cap Barrat Maroon colour (Commandos Special 173 quality brand) 4.b. Cap Barrata Blue colour (commandos special quality 8 brand 5.a. Lanyard Khaki with brass whistle 187 5.b. Lanyard Black colour with brass whistle (Broad Type) ** 6. Ceremonial Dress Shoulder strips (Cotton Viscos) full ** hand sleeve (white colour) with Red Band 7. Shoes cover (Jean Cloth) (White Colour) ** 8. Cap Badge (Metal) (Brass as per sample) ** 9. Shoulder Badge (Metal) (Brass as per sample) **
10. Batton (3 ft long and 1 inch thick) 187 11. Rain Shoes of Duckback (Half shoes) 187 12. Raint Suit of Duckback 187 13. Jersey Woolen (Oswal make) 187 14. Name Badge (Plastic, Bilingual black background, 187 white letters, only names) 15. Stars brass plate ** 16. Peak Cap terrycotton cover as per measurement 6 17. Socks Khaki Anchor make 374 18. Khaki Saris set for Female Security Guards 12 ** Quantity is not confirmed. Quantity will be provided during award of contract but kindly quote Per Set/per Unit. NOTE : All Security Uniforms should be with specifications as mentioned : Shirts with half sleeves, two breast pockets with flaps and press buttons, shoulder flaps with 2 holes and loop for lanyard with matching plastic buttons. Full pants with 2 side pockets, one back pocket. E loops for leather belts with matching plastic buttons and zip for front opining thread buttons, press buttons. Rank badge hole to be provided on 45 shoulder flaps. 2) UNIFORM FOR OTHER STAFF MEMBERS (DEPARTMENTS/SECTIONS/SCHOOLS) Sr. No. Description of ITEM (Uniform and Liveries) Estimated quantity Rate per Unit/per Set (in Rs.) 1. Half Sleeve bush Shirt and Full Pant (Navy Blue of suiting material) Quality No. 01/530/02939, Shed No. 892/122 2. Half Sleeve Bush Shirt and Full Pant (Navy Blue Pant and Light Sky Blue Shirt) (Quality No. 21212030, Shade No. 4 of 70/30% terrycot and cotton and Pant No. 01/530/02939 Shade No. 892 or 122) 47 x 3 = 141 sets 103 x 3 = 309 sets 3. Full Sleeve bush Shirt and Full Pant (Drivers and Library 25 x 3 = 75
Attendants) (Navy Blue Pant and Light Sky Blue Shirt) 4. Boiler Suit Full Pant and Half Shirt (Navy Blue of suiting material) Quality No. 01/530/02939, Shed No. 892/122 5 Boiler Suit Full Pant and Full Shirt (Navy Blue of suiting material) Quality No. 01/530/02939, Shed No. 892/122 5. Black colour Full Pant and brown checkers shirts (Guest House and Hospital) 6. Full Pant and Half Sleeve Bush Shirt (Khaki) Quality No. 01/530/02939, Shed No. 191/923 Sets 3 Sets 12 Sets 7 x 3 = 21 sets 7. Apron (Navy Blue of suiting material) 9x3=27 sets 8. Apron (White of suiting material) 4x3=12 sets 9. Full Pant and Half Shirt (White) suiting material for Hospital (Quality No. 01/530/02939,Shed White) 10. Saree and blouse (White) (Vimal/Garden Varelli) ** 11. Saree and blouse (Light Sky Blue saree with navy blue border and sky blue blouse of 1 meter each) (Vimal/Garden Varelli) ** ** 6x3=18 Saree with Blouse pieces 12. Bata All Season sandal (Gents) 204 Nos. 13. Bata all season sandal/chappal) (Ladies) (Code No. 571-6095) 14. Black colour Leather shoes of Bata with PVC sole without/with lace 23 pair 182 Nos. 15. Rain Suit of Duck Back ** 16. Socks of Navy Blue colour of Anchor brand 466 Nos. 17. Woolen Jersey of Oswal 15 Nos. 18. Half Gumboot of Duckback ** 19. Black colour Shock Proof Shoes of Bata with PVC sole without/with lace 03 Nos. 20. Black colour Safety Shoes of Bata with PVC sole without/with lace. 48 Nos.
21 Umbrellas 27 Nos. 22 Half Sleeve Bush Shirt and Full Pant (Navy Blue Pant and Light Sky Blue Shirt) (Quality No. 21212030, Shade No. 4 of 70/30% terrycot and cotton and Pant No. 01/530/02939 Shade No. 892 or 122) 3 x 4 sets = 12 Sets ** Quantity is not confirmed. Quantity will be provided during award of contract but kindly quote Per Set/per Unit. 3) UNIFORM FOR PUBLIC HEALTH OFFICE Sr. No. Description of ITEM (Uniform and Liveries) Estimated quantity Rate per Unit/Set (in Rs. ) 1. Half Sleeve Bush Shirt and Full Pant (Navy Blue Pant and Light Sky Blue Shirt) 2. Bata All Season sandal (Gents) 15 pairs 3. Bata All Season sandal (Ladies) 7 Nos. 4. Black colour All Season shoes of Bata with PVC sole without lace 57 Sets (19 x 3 Sets) 7 pairs 5. Sock of Khaki colour of Anchor brand 7 Nos x 2 = 14 Nos 6. Madhur Mangal Khatau Fabrics, Quality No. 2374 with 67% Polyster and 33% Cotton, White Colour Saree with 1.1/2 inches blue border, width 119 cms. and white colour Blouse material 67% Polyster and 33% cotton (T. Rubia 1.00 mtrs.) 7. Bata superstride shoes (Black colour with lace) ** 8. Rain Suit of Duck Back 07 Nos. 9 Half Gumboot of Duck Back 07 Nos. 10 All season shoes for supervisory staff 07 pairs 19 Nos. X 4 = 76 Nos. 11 Socks 07 Nos x 2 = 14 Nos. 12 Rain suit of Duck Back 07 Nos
13 Half Gumboot of Duck Back 07 Nos 14 All season chappales for cleaner (Ladies) 15 pairs 15 All season sandels for cleaner (Gents) 15 pairs 17 Sarees with Blouse piece for Ladies 6 mts. 13 x 3= 39 Nos. 18 Sarees with Blouse piece for Ladies 9 mts. 02 x 3= 06 Nos. ** Quantity is not confirmed. Quantity will be provided during award of contract but kindly quote Per Set/per Unit. Place : VAT Registration No : Date : TIN Registration No : Signature : Name : Office Address : Affix Rubber Stamp: