STUDENT CAST INFORMATION PACKET Welcome to the Xavier Scholarship Fashion Show! Sunday, March 15, 2015 The Phoenician PACKET INCLUDES: 1. Contract/Release Form (complete and bring to Parent/Student Meeting) 2. Student Participation and Payment Form (complete and bring to Parent/Student Meeting) 3. Cast Wardrobe Dress Code Requirements 4. Underwriting Opportunities 5. Advance Table Reservation Form 6. Table Reservation Sheet 7. Graduation Priority Seating Raffle 8. Senior Priority for Limited Quantity Fashion Show Sweatshirts 9. Save the Date: Saks Shopping Event on Thursday, February 26, 2015 10. Event Fact Sheet Here is all you need to do ü ATTEND MANDATORY PARENT/STUDENT MEETING: Wednesday, January 7 th, from 6:00 p.m. to 8:00 p.m., in the Xavier Performing Arts Center. Everyone participating in the Fashion Show must attend and bring a parent. ü PRINT STUDENT INFORMATION PACKET Complete all sheets and bring with payment to the Parent/Student Meeting. Visit www.xcpmg.org and click on Fashion Show for Tapestry updates.
REQUIRED FORM PRINT FORM & BRING TO JANUARY 7, 2015 PARENT/STUDENT MEETING STUDENT CONTRACT/RELEASE FORM RELEASE: I, the undersigned, acknowledge and accept the hazards and risks potentially involved in this dance program. I agree to indemnify, defend and hold harmless the choreographer, organization of Xavier College Preparatory Mothers Guild, Institutions of Xavier College Preparatory and Brophy College Preparatory, their agents, employees and volunteers from any and all loss. I also accept any liability, cost and/or expense arising from participation in this program as a result of injury and/or illness sustained in rehearsal or any performance. Students are responsible for all personal items brought to rehearsal and/or the show. Student Name (Please Print Clearly) Student Signature date Parent Signature date WARDROBE DRESS CODE: We have read the Wardrobe Dress Code and agree to follow it. We understand all clothing will be approved and no changes can be made without re-approval. Failure to follow this policy may result in not being able to participate in the show. Student Signature date Parent Signature date 1
REQUIRED FORM PRINT FORM & BRING TO JANUARY 7, 2015 PARENT/STUDENT MEETING STUDENT PARTICIPATION AND PAYMENT FORM Student Name: Parent email: ORDER: Participation fee for each student (Includes student s performance outfit and Tapestry t-shirt) $ 60.00 Sponsor a deserving senior s participation fee ($60 x ) $ Commemorative Fashion Show DVD ($20 each x ) $ Donation to the Cast Food Fund (Any gift from $5 to $50 will help to feed our students at rehearsals) Donation to Xavier Scholarship Fund (More than 40% of Xavier students receive financial assistance) $ $ TOTAL $ PAYMENT OPTIONS: Please include payment with order. No refunds. Cash: (Enclosed) Check: (Payable to Xavier Mothers Guild) Credit Card: Name (as it appears on the card) Card # Amount $ Exp. Date Security code (CCV) THANK YOU FOR YOUR GENEROUS DONATION! 2
CAST WARDROBE DRESS CODE REQUIREMENTS Students are representing Xavier and must convey a mature dignified presence at all times. The cast wardrobe dress code is a crucial part of the success of the Fashion Show. If a student fails to adhere to these rules, the student will be prohibited from Fashion Show participation. We appreciate your support and dedication to upholding these standards. WARDROBE SUMMARY: The student participation fee ($60) includes the student s performance outfit and a Tapestry t-shirt. Occasionally personal clothing items are needed to complete an outfit. If so, the intent is to use items students already own and not require the purchase of anything new. All wardrobe items must meet the Dress Code Requirements. Students are responsible for providing the wardrobe items noted below. GIRLS Finale Formal Dress: Solid long dress in a color of the Xavier Plaid. Permitted colors include black, white, grey, gold and any shade of blue. No asymmetrical hems, high low dresses, or a high low with a sheer cover. Length may be mid-calf (tea length) or floor length; Ankle/floor length dresses skirts (dress must not drag on the ground). One shoulder and spaghetti strap dresses are allowed. No strapless, backless or halter dresses; no excessive cleavage; nothing too revealing. No see through or peek a boo fabrics; no sequined ball gowns or dresses. Dean Macrina will review all formal dresses for approval, in strict accordance with the XCP dress code policy. Note, in the event a student feels that the dress code requirements have been met, final approval is at the discretion of Dean Macrina. *** XCP students must bring their finale formal dresses to rehearsal on Sunday, February 22 nd for approval.*** Shoes and Accessories for Formal Dress: No excessively high heels as students must be able to walk the runway swiftly. Flats are acceptable. No boots or flip-flops permitted. Students will either wear bare legs or nude/sheer nylons. No colored tights, nylons or leggings are allowed. Parade of Activities: Students will wear the actual outfit of the club they are representing in the Parade of Activities. If there is not an outfit, the Parade attire will be the Fashion Show Tapestry t-shirt and jeans. Jeans cannot drag on the floor. No holes, rips or fading allowed. Jeans must cover the students bottoms such that under garments are not seen. BOYS Finale Formal Dress: Tuxedos. Rental charges are included in the student participation fee. Students may wear their own tuxedos. Parade of Activities: Fashion Show Tapestry t-shirt and jeans. Jeans cannot drag on the floor. No holes, rips or fading allowed. Jeans must cover the students bottoms, sit at the waist without boxers or briefs showing. 3
More than 40% of Xavier students receive some form of financial assistance. Your generous contribution to Fashion Show will ensure that 100% of the event proceeds go directly to the Xavier Scholarship Fund. Every donation, whether it is $5 or $5,000, will make a difference. Please consider underwriting the following expenses. Choreography $5,000 Day of Show Student Lunch $4,000 Program Printing $3,000 Invitation Printing $2,500 Centerpieces Décor $ 300 each x Centerpieces Décor total $3,000 Student Raffle Incentives $1,200 Invitation Postage $1,000 Cast food for rehearsals $ 500 Photo Backdrop $ 450 Flowers for Senior Mom Tribute $ 450 Raffle Ticket Printing $ 300 Total UNDERWRITING OPPORTUNITIES $ Donors will be recognized in the Xavier Annual Report, on the Xavier website, in Fashion Show communication and email-based mailings, and in the event program. NAME PHONE ADDRESS CITY STATE ZIP AMOUNT $ Please make checks payable to Xavier Mothers Guild. Donations can be made online at xcp.maestroweb.com Note,donations will begin online January 7, 2015 at http://xcp.maestroweb.com. or you may mail donation and form to: Xavier College Preparatory Attention: Scholarship Fashion Show 4710 North Fifth Street, Phoenix, AZ 85012 Questions? Please contact Maria Murphy-Fontes at (602) 240-3138 or mmurphy-fontes@xcp.org THANK YOU FOR YOUR GENEROUS DONATION! 4
Sunday, March 15, 2015 The Phoenician SPECIAL FOR SENIORS ONLY! ADVANCE TABLE RESERVATION FORM Table reservations with full payment will be accepted for Senior Families ONLY from January 7 through January 23, 2015 Advance Reservations Information: Only senior families with full table and full payment will be accepted during advance reservations. Reservations will be accepted at the Parent/Student mandatory meeting on Wednesday, Jan. 7th. The Table Hostess will receive the entire tax donation unless payment is received from each table guest at the time of reservation. No changes please! If you itemize deductions, please consult with your tax preparer. Each seat is valued at $65. Note, sales for individual seat reservations will begin online January 24, 2015 at http://xcp.maestroweb.com. Name Student s Name Premium Table Runway Table Preferred Table TABLE RESERVATION: General Seating Table $6,500 (table of 10 seats) $4,000 (table of 10 seats) $3,000 (table of 10 seats) $1,500 (table of 10 seats) I am purchasing a table of 10 seats and enclosed is one payment (by check or credit card) for the table. The names of my guests are on the attached Table Reservation Sheet. OR I am organizing a table of 10 seats and each attendee listed on the attached sheet has included their payment information and will be recognized as patrons in printed material. Please return to: Xavier College Preparatory Attn: Scholarship Fashion Show 4710 North Fifth Street, Phoenix, AZ 85012 For reservation questions, please contact: Maria Murphy-Fontes at (602) 240-3138 or mmurphy-fontes@xcp.org 5
TABLE RESERVATION SHEET Please make check payable to Xavier Mothers Guild or include credit card information. Please circle Guest or Patron for each name. Table Host: Address: City, State, Zip: Phone: $ Guest/Patron: Address: City, State, Zip: Phone: $ CC# CC# Exp. Date: Sec. Code Exp. Date: Sec. Code Guest/Patron: Guest/Patron: Address: Address: City, State, Zip: City, State, Zip: Phone: $ Phone: $ CC# CC# Exp. Date: Sec. Code Exp. Date: Sec. Code Guest/Patron: Guest/Patron: Address: Address: City, State, Zip: City, State, Zip: Phone: $ Phone: $ CC# CC# Exp. Date: Sec. Code Exp. Date: Sec. Code Guest/Patron: Guest/Patron: Address: Address: City, State, Zip: City, State, Zip: Phone: $ Phone: $ CC# CC# Exp. Date: Sec. Code Exp. Date: Sec. Code Guest/Patron: Guest/Patron: Address: Address: City, State, Zip: City, State, Zip: Phone: $ Phone: $ CC# CC# Exp. Date: Sec. Code Exp. Date: Sec. Code 6
TWO CHANCES TO WIN! Preferred Seating at Graduation for Six* AND a Reserved Parking Space ONLY 100 TICKETS WILL BE SOLD $100 per ticket First chance to buy tickets will be at the Parent/Student meeting on Wednesday, January 7, 2015 TWO winners will be drawn Sunday, March 15, 2015, at the Fashion Show (need not be present to win) *Four general seating graduation tickets are given to every senior. The winners of this raffle will receive six preferred seats in lieu of the four general admission tickets. For more information, contact Julie Anderson and Melissa Brutlag, Raffle Chairwomen Jkanderson005@hotmail.com brutlag5@gmail.com 7
Priority Sale for XCP Seniors ONLY!! Purchase the limited quantity, special keepsake Xavier Scholarship Fashion Show 2015 Tapestry Sweatshirt BEFORE it goes on sale to others! Available at the January 7th meeting ONLY $45 each (Pay by cash, credit card or check payable to Gear XChange) Stop by the Gear XChange table in the Performing Arts Center lobby before and after the meeting to purchase your keepsake. These are limited quantities and they will go FAST!! 8
SAVE THE DATE Xavier Scholarship Fashion Show and Saks Fifth Avenue SHOPPING EVENT Saks Fifth Avenue Biltmore Fashion Park Thursday, February 26, 2015 3:00 p.m. 5:00 p.m. Xavier Scholarship Fashion Show and Saks Fifth Avenue are pleased to partner once again on a special shopping experience for Xavier College Preparatory students and their parents. The event is open to all XCP students and includes refreshments, entertainment, and the latest trends in fashion, hair and cosmetics. Saks Fifth Avenue will generously donate 10% of all sale proceeds from the event to the Xavier Scholarship Fund! Need a birthday gift or a new lipstick? Come shop early for Easter, Prom, Graduation, Mother s Day or that special someone you love and you will help provide an opportunity for deserving women to attend Xavier College Preparatory! For more information, contact Clara Anzelmo, Event Chairwoman at (480) 280-8087 or jcaclasla@yahoo.com. 9
EVENT FACT SHEET Event: Xavier Scholarship Fashion Show 2015 Theme: Tapestry celebrating the 50 th year of the Xavier plaid Presenter: Xavier Mothers Guild Location: The Phoenician Resort Date: Sunday, March 15, 2015 Time: 10:30 a.m. Social and Shopping NOON Luncheon and Fashion Show Honoring: Featuring: Mr. and Mrs. Ronn Hart - 2015 Founders Award recipients Saks Fifth Avenue designer fashions and performances by Xavier and Brophy College Preparatory students, Class of 2015 Admittance: Premier Table $6,500 table of 10 seats Runway Table $4,000 table of 10 seats Preferred Table $3,000 table of 10 seats General Seating Table $1,500 table of 10 seats Individual Seat $150 Benefitting: Chairwomen: Xavier Scholarship Fund Susan Doria and April Ward Susan Doria April Ward Cell: 602-625-5155 Cell: 602-739-0019 susan@susandoria.com aprilward@me.com 10