Northshore Fire Department

Transcription

1 Northshore Fire Department King County Fire Protection District No.16 Board Meeting Materials November 21, 2017 Board of Commissioners David Maehren Don Ellis Eric Adman Kae Peterson Carolyn Armanini Jim Torpin Fire Chief Kate Hansen Board Secretary

2 Board of Commissioners Regular Meeting Agenda Tuesday, November 21, :00PM I. Open Meeting Northshore Fire Department Headquarters Station, st Street, Kenmore, WA II. III. IV. Approval of Agenda Public Comment Board Discussion and Possible Action Items 4.1 Inslee/Best Contract Renewal - Chief Torpin V. Board Resolutions 5.1 None VI. Reports 6.1 Fire Chief s Report 6.2 Commissioner Reports VII. Consent Agenda 7.1 Approval of Vouchers 7.2 Approval of Meeting Minutes of November 7, Policy update Policy 2452 Dress Code, Attire and Grooming VIII. Executive Session IX. 8.1 To review the performance of a public employee pursuant to RCW (1)(g). Adjournment Next Regular Meeting: December 5, 2017 at 5:00 PM

3 Fire Chief s Report Submitted by Chief Torpin November 21, 2017 Administration/Financial: Chief Torpin attended a Zone 1 Fire Chiefs meeting. Chief Torpin testified before the Washington State Senate - Local Government Subcommittee. The topic was related to fire department finances with special emphasis on fire districts, regional fire authorities and regionalization. The presentation was part of a continued effort to remove legislative roadblocks to regionalization. The records retention project is moving along. AS Kunkel is making great progress in identifying records that have no retention requirement or historical value. Archived records are being reorganized in a more efficient manner which will make the storage, retrieval and/or destruction process much more streamline. The required 2018 budget and revenue documentation has been delivered to the King County Offices of Assessments, Treasury, and Council Clerk as required by statute. Chief Torpin attended the Washington Network of Innovative Careers (WANIC) Advisory Board Meeting. Chief Torpin and AS Hansen met with representative from Guardian Security to review a proposal for moving the access control and video monitoring to a cloud based platform. Other vendors will be consulted before any change is made. Database updates for sprinkler system completions in 2017 were provided to Interface Systems to ensure the benefit charge discount for those parcels will be applied on the 2018 tax bill. Human Resources: Conditional offers were sent to two candidates. The individuals are currently in the process of completing their pre-employment physicals, psychological exam, drug test, etc. The tattoo section in Policy 2452 Dress Code has been updated and is ready for the Board s review and approval. HR Administrator Moore attended Smoke Awareness Campaign meeting with AS Hansen, FS Booth, and FM LaFlam. HR Administrator Moore attended Tick, Tick, Tick to 'The Big Sick': Washington's New Paid Sick Leave Starts January 2018 webinar by Lane Powell. Leadership Training series with outside trainer, Bill Sweigert, has begun. 21 employees signed up for the professional development opportunity. The course is designed for supervisors and focusses on employee management, employee development and team performance. HR Administrator Moore following up with WA Audiology and the individuals needing hearing re-testing. Evergreen Speech and Hearing will complete retesting services.

4 Reviewsnap has been set up for 2017 performance evaluations. Supervisors have until December 15th to complete. Employee self-evaluations will not be required this year. Training: Captain Harvey and DC Magnuson conducted company evaluations for A-shift, B- shift, 51 C-shift, and D-shift. 57C should be completed by end of November or early December. Captain Harvey distributed post incident analysis worksheet to the crews that operated at a structure fire in Kirkland on November 8 th. FireTrex missed training report was added to Lieutenant and Battalion Chief profiles in FireTrex-Training, allowing them to better monitor crew training. DC Magnuson provided brief orientation to crews on updated NFIRS (National Fire Incident Reporting System) user interface in ESO Fire reporting application. Updated interface goes live December 18 th. DC Magnuson contacted King County Health Department to facilitate HIPAA training in Captain Harvey prepared three hose evolution lessons for the EMTG quarterly training plan. Operations: DC Magnuson passed along feedback from Dr. Rea on Acute Hemorrhagic Stroke incident. Northshore Personnel Davis, Piana, Sullivan, and Kuykendall received high marks and praise for their performance. DC Magnuson continues to work with Firecheckoffs.com on electronic check sheet and inventory management implementation. DC Magnuson escalated ESO-EHR (Electronic Healthcare Reporting) problem to ESO Support. Problem is with software functionality discovered and reported by Firefighter John Blake. ESO is making correction nationally. DC Magnuson provided Battalion Chiefs and Lieutenants with fourth quarter Company Inspection completion rates. DC Magnuson distributed study guide for 2018 Lieutenant Promotional written exam. DC Magnuson communicated with EMTG Recruit Academy Executive staff requesting Northshore recruits be assigned to the South location (Bellevue Training Center) and a Northshore Lieutenant be assigned as an instructor. DC Magnuson has contacted Ron Hiraki of Human Resources Systems seeking information and price quote to facilitate the assessment center portion of the 2018 Lieutenant promotional testing process. Fire Prevention: FI Booth taught a private Health Care Provider class for 13 students from a local physician s office. FM LaFlam met with FI Booth, HR Specialist Moore and AA Hansen to discuss a smoke alarm awareness campaign. The multi-phase project will include a media campaign utilizing a variety of platforms and specifically targeted components to focus on at-risk populations.

5 FI Booth presented fire safety lessons to three third grade classes. Northshore Emergency Management Coalition (NEMCo): NEMCo s Radio Amateur Civil Emergency Service (RACES) is 6 weeks into an 8- week class on amateur radio for participants to be able to take the FCC technician level test. There are 8 students in the class. EM Lunak facilitated a functional exercise for City and Fire District staff on November 8th, in which the joint Emergency Operations Center was set up to support an active shooter police incident. The exercise was based on the functional active shooter drills done in prior weeks. Staff worked through numerous requests for supporting police and fire activities and simulated the transition which would occur between operational periods. FI Booth and EM Lunak taught 40 citizens CPR during a special free class on November 15th at fire station 51. Many of the participants were NEMCo volunteers or members of LFP s block watch program. EM Lunak completed a draft of Northshore Utility District s Rapid Damage Assessment program and continued work on the District s Comprehensive Emergency Management Plan. By years end he is on target to complete the budgeted 300 hours for the District.

6 NORTHSHORE FIRE DEPARTMENT ADMINISTRATIVE POLICY AND PROCEDURES/GUIDELINES SUBJECT: Dress Code: Attire and Grooming Policy Number: 2452 Approved By: Chief Torpin Effective Date: Revision Date: April 5, 2016Nov. XX21, 2017 Pages: 43 Attachments: 1 PURPOSE 1.1 To establish consistent standards for personal appearance and grooming for District employees in order to promote an appropriate, professional and business image and meet safety requirements. 2 REFERENCES 2.1 Policy 4011 Respiratory Protection Program 3 RESPONSIBILITY 3.1 This policy applies to all employees of the District. 3.2 Managers/Supervisors are expected to ensure that the individuals they supervise are in compliance with the personal appearance and dress code standards defined by this policy Managers may establish more specific department standards required to meet operational and/or safety needs as approved by Human Resources and the Fire Chief. 4 POLICY 4.1 The personal and professional appearance of District employees projects an image that is important to the public, to business relationships with our customers, and respectful relationships with coworkers. For that reason, District employees are expected to report for work with a neat, clean, and professional appearance that is appropriate to the work they perform and their respective work environments. 4.2 Uniformed employees have a more specific set of standards for personal/professional appearance that is appropriate to their role and meets defined safety standards. 4.3 All uniformed employees are expected to maintain personal grooming that presents a professional fire service image. All other employees will be governed by reasonable standards of business-office grooming and general appearance. 4.4 Managers/Supervisors may determine and enforce guidelines for workplaceappropriate attire and grooming for their areas; guidelines may limit natural or artificial scents that could be distracting or annoying to others. 5 PROCEDURES/GUIDELINES 5.1 All employees are expected to comply with the personal appearance and dress code standards defined by this policy and with department specific standards as appropriate. The following standards apply to all employees:

7 5.1.1 Attire: Employees must wear clothing/uniforms that are clean, neat, in good repair, appropriately sized and appropriate for the individual s position, work responsibilities, and work environment Shoes should be safe, clean, and job-appropriate. Casual thongs and flip-flops are not acceptable Uniforms: Employees required to wear a uniform are expected to wear it properly with an appropriate fit. All uniform clothing shall be neat, wrinkle free, and in good condition Uniforms must be of the color and style provided by uniform clothing distributors District provided uniforms should only be worn during the normal course of business and/or District approved events (for example: academy graduations, memorials/funerals, etc.) Employees are responsible for the safekeeping of all uniform/gear that is provided by the District The following dress is not appropriate for any employee: Clothing that is revealing and does not portray professional modesty. Examples of such clothing include, but are not limited to: plunging necklines, bare midriffs, spaghetti straps, miniskirts, and transparent or see-through clothing Underwear style T-shirts or shirts with writing, cartoons or advertising that display material inappropriate for the individual s workplace Sweat suits and shorts (excludes exercise clothing worn during department work-out time) Leggings that do not portray professional modesty Baseball caps and other casual hats, except when authorized by an individual s supervisor in those circumstances in which the individual s work or work environment is appropriate and does not pose an issue of safety Dental ornamentation Visible body mutilation i.e. Split or forked tongues, foreign objects inserted under the skin to create a design or pattern, enlarged or stretched holes in ears Jewelry, Piercings, and Fragrances: Employees may wear jewelry or body piercings that do not detract from the overall professional appearance and do not interfere with the safety of self or others. Dress Code: Attire and Grooming Page 2 Policy 2452

8 Jewelry which is loose or protrudes and may catch in machinery, equipment, or the donning/doffing of protective equipment may not be worn while in uniform The use of perfumes/colognes in work areas where coworkers have expressed an allergic reaction or sensitivity to such fragrances must be avoided. Individuals should also be sensitive to using perfumes/colognes in public areas used by other employees and District visitors Personal Hygiene and Neatness: Personal cleanliness and good hygiene are required at all times Hair, beards, and mustaches are to be neat, clean, and wellgroomed and must not interfere with the technical, safety and/or professional requirements of one s position or work assignment Hair coloring must look natural. Unnatural hair coloring such as green, pink, blue, etc. are not permitted. Hair pins, combs, or barrettes may be worn to meet the requirement of this standard Tattoos and Brands: Employees with visible tattoos existing as of January 1, 2015 may display their visible tattoos. Any visible tattoos that fall in the following categories, regardless of where they appear on the body are not allowed: Extremist tattoos: Tattoos or brands affiliated with, depicting, or symbolizing extremist philosophies, organizations, or activities. This would include tattoos that: feature philosophies, groups or activities that promote racial or gender intolerance; encourage discrimination based on numerous factors, including race, gender and religion; and/or advocate violence Indecent tattoos: Tattoos or brands that are grossly offensive to modesty, decency, propriety, or professionalism which are obtained or modified after January 1, 2015 with excessive ink (e.g. sleeve or other large area tattoo) or any tattoo which is offensive in nature shall be covered in accordance with uniform/dress code guidelines (for example: long-sleeve shirt) Tattoos may be visible during the District s designated work out time, however any tattoos that are in visible areas and offensive in nature must be covered at all times while on dutyand brands are not allowed on an employee s hand or on the body above the collar bone or 7 th vertebrae ( head, face, and your neck) and shall not be visible above a properly fitting crew-neck t- above the t-shirt line Permanent makeup which includes permanent eyebrows or eyeliner are allowed as long as it follows Dress Code: Attire and Grooming Page 3 Policy 2452

9 5.1.7 Facial Hair: the District s dress code and grooming policy A single tattoo ring less than ½ wide is allowed as long as it follows the District s dress code and grooming policy Beards and goatees are not permitted for employees whose job may require the use of respiratory protection Hair, sideburn, mustache length or style shall not interfere with the safe operations of breathing apparatus or reduce the effectiveness of fire department protective clothing Mustaches will be neatly trimmed and shall not extend below the corners of the mouth Sideburns will not extend below the bottom of the ear. The maximum width at the bottom of the sideburns will not exceed 1½". 5.2 An individual who reports to work inappropriately dressed or groomed will be placed off-duty, to return to work later in the same day in acceptable attire and/or personal appearance that conforms to the requirements of this policy. Dress Code: Attire and Grooming Page 4 Policy 2452