Vendor Handbook

Transcription

1 Vendor Handbook About our open-air Fresh Markets EachMarketislocatedinadifferentareaofTampaBaythatcansupportourmission.Theyarelocatedinpedestrianfriendly,outdoorlocationsthatcanhostopen airmarketsfeaturingaminimumof50+vendorssellingonlyfresh,local, homemade,handcraftedandeco friendlyproducts.withtheseofferings,eachfreshmarketintendstodrawresidents andvisitorstothatareaandtoboostthelocaleconomy.eachfreshmarketprovidesavenueforlocalgroups, businesses,andnon profitorganizationstointeractwiththecitizenryandstrengtheningcommunityspiritthroughthe marketplace. Market Mission ACorporationWhosePrimaryPurposeIstosupportalocally basedfoodsystemthatimprovespublichealthandwellbeingbyincreasingdietaryintakeoffreshfruitsandvegetables, ToimproveaccesstofreshfruitsandvegetablesbyallresidentsoftheTampaBayarea,specificallylimitedresource families,toenhancethecapacityforsustainablefoodproduction,processing,anddistributionbyaddressingthe educationalneedsofproducers, Tosupporttourismandeconomicdevelopmentintheregionbyprovidingaprofitableretailoutletforlocalagriculture producers,artisans,crafters,foodvendorsandtheirgoods, Andfinallystrengthenthesocialfabricofthelocalcommunitybyincreasingawarenessandsupportoflocalagriculture andthearts. EachFreshMarkethostedbyTampaBayMarkets,Inc.isoperatedbytheMarketManagementTeam: TiffanyA.Ferrecchia,ExecutiveDirectorofOperationsandMarketing GregBarnhill,ExecutiveDirectorofFinanceandOperations 1

2 How to qualify to be a Vendor ItisnecessaryforaninterestedpotentialvendortocompleteaVendorApplicationinitsentirety,providingdetailsand severalphotosoftheitemstheywishtosellatthemarket.iftheapplicationisnotcompletedcorrectlyitwillnotbe reviewedforpossiblevendorspace. *EachMarketonlyacceptsproductsthatdonotdirectlycompetewithmerchantswithinthatparticulararea.This includesalljewelrythatisnothandmadebythevendorandmostreadytoeatfoodsthatthemerchantscurrently prepare. EachFreshMarketisspecificallylookingforVendorswhoselllocallyfarmedproducts,dairy,freshflowers,herbs, gourmet,ethnicoruniquetakehomefoods,spiceblends,condiments,locallymadeand/orhandcraftedproducts, organicand/oreco friendlyproducts. How to Apply to be a Vendor ApotentialvendorwillneedtocompleteanonlineVendorApplicationattachingpictures,and/orsamplesandsubmit therequesttothemarketmanager. Allrequestscanbesubmittedbyusingouronlineapplicationsystem.PleasevisitourWebsiteandclickon Howto BecomeaVendor tobedirectedimmediately. Allproductsamplesandadditionalpicturescanbesentto:TampaBayMarketsAttn:TiffanyFerrecchia:P.O.Box TempleTerrace,FL AllapplicationsfortheMarketmustcontainbusinessname(ifapplicable),contactperson(s)name,mailingaddress, phonenumber,e mailaddress(wheneverpossible)andsignatureofaresponsibleperson.theapplicantshall acknowledgetheapplicantorganizations liabilityfordamages(includingthecostsforclean upand/ordamagesto propertybelongingtomerchants,tenants,orthepropertyhostingthemarket). TheApplicationmustincludeacompletelistofitemstobesold.EachApplicationwillbeacceptedbasedonthePrimary Product LinelistedontheApplication. *Primary Product Line definition: Primary Product Line is the product that takes up 80% of a Vendors booth space at the Fresh Market. Vendors selling various Product Lines who apply at the Market will be accepted based on the total type of products listed, if the products can sell in the market and/or if the products listed are duplication or not to what is currently being sold at the Market. 2

3 Application Response Schedule Duetothesignificantvolumeofapplications,theprocessingofapplicationsishandledaccording tothefollowingschedule. Applicationsreceivedbythefirstofeachmonthwillberepliedtobytheend ofthatmonth. Applicationsreceivedatanypointduringthemonthwillberepliedtobytheendofthefollowingmonth. ApplicationsreceivedbetweenMay15andSeptember1willberepliedtobySeptember15. *FillingoutanApplicationdoesnotguaranteeplacement. IfaVendorisapprovedforspace,thenthemarketmanagerwillsendanapprovallettervia .ThenewVendorwill thenbereservedforamarketspaceontheapproveddaystheyrequestedontheirapplicationandthenapayment mustbereceivedforthedaysthatvendorisscheduledtorentspace. Our Vendor Viewpoint ItisourintenttoestablishandmaintainavendorkinshipaswellasacommunitygatheringplaceateachFreshMarket. Theformulaforasuccessfulmarketiscooperativespiritcombinedwiththesuccessofvendorstocreateamemorable experienceforreturncustomers.aspartofourdedicationtocreatingthisformula,wewillcontinuouslyexploreall vendorsboothdisplays,productqualityanddemonstration.wewillofferconstructivecriticismandfeedbackabout products,presentationandcharacterwhenpreferred.atthetampabaymarkets,weknowthatconsistent developmentandsupportwillhelpthemarketmatureasawhole. Weencourageallvendorsto: Offerthehighest qualityproducts. Setfairprices. Displayyouritemsinaneat,well organized,&eye catchingmanner. Providesamplesifpossible. Befriendly,courteous,andrespectfultocustomers.Talktothem! Learnaboutandsupportothervendorsaroundyou. Handoutflyersorbusinesscards. Usebright,eye catchingsignage. 3

4 4 The Vendor Products We Accept TampaBayMarketsgivesprioritytovendorswhocanprovidelocallyfarmedproductsand homemadeandhandcraftedreadytoeatfoods,takehomefoods,andartisanmadeproducts.in ordertomaintaintheintegrityandvisionoftampabaymarketsallvendorsproductsmust containthefollowingproductsbelow. Allproductsareacceptedandprioritywillbegivento,inthefollowingorder: AgriculturalProducts LocalFarms:Weareveryinterestedincultivatingrelationshipswithlocalfarmersaswellassupportingthe expansionoftheirsalesforflorida.our FarmtoFreshMarket campaignoffersfreespacetolocalfarmersat themarketoftheirchoiceforthefirst3consecutiveevents.thevendorfeeisthendiscountedto$25.00per eventtheyparticipatein.*theseminoleheightssundaymorningmarketoffersfreespacetofarmersyear round.pleasecontactthemarketmanagerfordetails! ProduceResale:AteachmarketwehaveonemainProduceResellertosellconventionalproduceatthemarket. Wegiveprioritytothoseresellerswhocanfocusonlocalproduceresale. LocalGrowers:PriorityisgiventolocalgrowersV.S.resellers. PlantVendors:Evaluationisbasedonthesolecharacteroftheirplants,andhowuniquetheplantsare comparedtoexistingplantvendorsatthemarket. Licensing:Itisthevendor ssoleresponsibilitytocarrytheappropriatelicensewiththedivisionofplant IndustrywiththeFloridaDepartmentofAgriculture. Take HomeFoods&ReadytoEatFoods HealthyFoods:Freshlypreparedorpackagedorganicand/ornaturalfoods&productsthatmanifesthealthy eatingandwell being.foodsthataremadewithlowsugarornaturalsugars,andfoodsthatareproduced withouttheuseofpreservatives,additives,and/orhormones. UniqueFoods:Ethnic&culturalfood,spices,dressings,jellies,jams,driedorpickledfruits&vegetables,family recipes,andfoodsmadewithunusualingredients. BakedGoods:Homemadeorfreshlypreparedorbakedpastries,breads,muffins,bagels,desserts,cakes,pies, sconesetc HandCrafts*80%ofallitemssoldwithinastallspacemustbemadebythevendor.Iftheyarenotmadebythe vendor,theymustbeeithereco FriendlyorCertifiedFairTrade.*Althoughweacceptvendorswhoresellproducts thatareecofriendlyorfairtrade,pleaseknowthatwehaveverylimitedspaceavailableforthiscategoryasitis moreofapriorityforustobookvendorswhoactually make theproductstheysell. ProductPriority:ThemainspotlightoftheFreshMarketisconnectedtofoodandplantvendors.Craftvendors areanenhancementtothecoreproductsatthemarket,astheyprovidevarietyandvibrancytothemarket. Craftsmadebythevendorthemselvesaregivenstrongpreference,asitisourintentiontosupportlocal craftspeople,e.g.thecottageindustry.*itemsforresalearegenerallynotaccepted. ProductType:Pottery,Glass,Clothing,Jewelry,PersonalCareProducts,Art,Photography,andClothingareall accepted.fairtradecrafts;craftsthataresoldwithadirectconnectionbetweenthevendorandthe craftsman.foodrelatedcraftsincludingcookbooks,kitchenutensils,tablelinens,aprons,etc areacceptable, eveniftheyarenotmadebythevendor.

5 AttendanceRotation:ApprovedCraftVendorswillbescheduledaccordingtoproductpriorityandmostwillbe scheduledonarotatingbasis.*pleasecontactthemarketmanagerdirectlyformoreinformation. HomemadeSoap/Bath&BeautyProducts*Wehaveroomfor2 3uniqueSoap/Bath&Beautytypevendorsateach marketweoperateaslongastheirproductsdonotcompetedirectlywithoneanother.thisisavendorcategorythat fillsquicklyateachmarketweoperate. In order to serve our customers in the most honest and healthy way we are now working to regulate and require all of our vendors to follow the rules and regulations set by the Federal Drug Administration (FDA) and the Consumer Product Safety Commission (CPSC) in regards to Soap Making or the making of any Bath and Beauty products that are intended to be sold at on or more of the markets we operate. WeunderstandthatmanufacturersorvendorswhocreateSoapsorBathandBeautyProductsareheldresponsiblefor creatingsafeproducts.inordertomakesurethatourvendorsarelabelingtheirproductscorrectlywehave strengthenedtheapplicationprocessforvendorsinthiscategory.pleasetakenoteofthefollowingwhenapplyingtoa market: a. Download and read the Tampa Bay Markets Rules and Regulations for Soap / Bath Vendors. b. Before applying please send a sample of one of every product you intend to sell at the market for testing and label inspection to: Tampa Bay Markets, Inc. Attn: Tiffany Ferrecchia 107 West Wilder Avenue Tampa, FL *Please include your contact and phone number. An will be sent within 7 days of the product receipt containing feedback on your product/s. Advice on what market to apply to will be also given at that time. c. When applying to a market please make sure you check off the appropriate product you are intending to sell; for example True Soap, Cosmetic or Beauty Bar, Lotion, Body Butter, Bath Salt, Sugar Scrub, Salt Scrub, Shaving Cream, Deodorant, Lip Balm or Perfume. d. After applying and upon your first Screening Date Approval your product will be inspected to make sure that it is labeled according to the FDA or CPSC Rules and Regulations. If your product is not labeled properly you will not be allowed to sell it at the market. Eco FriendlyorGreenProducts*AlthoughweacceptvendorswhoresellproductsthatareEcoFriendlyorFairTrade, pleaseknowthatwehaveverylimitedspaceavailableforthiscategoryasitismoreofapriorityforustobook vendorswhoactually make theproductstheysell. TampaBayMarketsoperateswithstrongfocusonsustainability,andintendstoprovideavehicletoeducatethe communityontheimportanceofgoodhealthaswecreatemorebusinessopportunitiesandresidentialbenefits. *PleasecontactusdirectlytodiscussmoreinvolvementandthepossibilityofpromotionsduringourEventDays. VendorType:Energysaving,environmentallyfriendlyproductssuchas:non toxicpesticides,cleaners,compost soilormachines,recycledevices,gas friendlyvehicles,bikes,mopeds,recycledclothing,reusablecontainers, etc ServiceVendors VendorType:Wecommonlyacceptservicevendorsiftheserviceisconductedatthemarket,forexample: CookingDemonstrations,FacePainting,Henna,Massage,andKnifeSharpeningetc Wedonotacceptapplicationsforbusinesseswishingtopromoteservicesprovidedinsomewhereelse, howeverwedoofferbusinessestheoptiontosponsorthemarket.allinterestsmustbe edto tampabaymarkets@gmail.com 5

6 Vendor Product Overlap Inordertomaintaintheintegrityandvisionoftheeventwemustinsistonwhatweconsider Fair EventRules. *Allvendorbooth/displaymustconsistof80%oftheirmainproductline. (I.E. IfmymainproductlineisCheesethan80%ofwhatIamsellingshouldbeCheese) *Understandablytherewillbeproductoverlapbutthatshouldonlyaccountfor10 20%ofyourbooth/displayitems. (I.E 80%cheeseandperhaps10%Sausageand10%GoatsMilk) Thesepercentageswillkeeponevendorfrominfringingonanothervendorsmain product line. *Ifavendordoeshaveoverlapitems,allpricesmustbesimilartolikeproductsofothervendors.Pricegaugingand undercuttingwillbefrowneduponandnoted. Itisourrecommendationthatallvendorscarefullydistinguishtheirproductagainstexistingproductsattheevent beforeapplying. *Uniquefooditemsthatarenotcurrentlyattheeventwillbegivengreaterpriority. *Productssuchasfarmedfruits,vegetables,herbs,honeyanddairyaretheonlyexceptiontothisruleaswelookto expandandallowasmuch LocallyFarmed agriculturalproductsaspossible.agriculturalproductsthatare conventionaland/orre soldandnotfarmedlocallyarenotgivenashighofapriorityinthismatter. Westrivetodothebestwecantomakethingsfairandsimpleforallconcerned.Theserulesarebasedoninformation fromvariousotherevents,officialofficesandothermarketsthroughouttheus. Vendor Logistics SpaceLocation:Onceapproved,youwillbeassignedaspaceinthemarketyouappliedto.Thisspacelocationwillbe assignedtoyoubasedonthegenreofproductyousellandtheoveralllookandsizeofyourdisplay.vendorspacesare assignedbasedonthelayoutofthemarketandhowmanyspacesareavailable.thespacenumberassignedtoyouon yourfirstdayofrentalmaychangeinordertofittheneedsofthemarketand/oryourrequirements.it sourgoalto assigneachvendoraspacethatisconsistentsothatyoucanbuildacustomerbaseatthemarket,howeverthereisnot promiseorguaranteethatthespaceassignedtoyouispermanent.spacelocationschangedayofduetomissing vendors,schedulechangesandmore.pleasemakesuretocheckinwiththeonsitemanagerthemorningofthemarket daytoverifyyourspacelocation. InorderforavendortobeapprovedtoparticipateinanyeventweoperatetheymustsignaVendorRulesand Regulationsdocument.Thisdocumentisanelectronicformthatissenttoeveryvendorandmustbesignedbefore theirfirstdayofrental. Equipment & Services A. TampaBayMarkets,Inc.isundernoobligationtoprovidewater,weights,tables,tents,oranyequipmentto participants.anapplicantthatneedsspecificservicessuchaselectricitytoprovidetheirproductforsalemust maketheirneedsknownontheirapplication. B. Allvendorsarerequiredtohaveclean,wellworking10x10tent.8x10Tentsarenotallowed.Thetentcanbe anycolor,butifithasgraphicsonit,thegraphicsmustmatchtothevendorscompany/productssold.some 6

7 marketshavetablespacesavailable.ifyouhaveselectedtohaveatablespaceweadvise youtobringanumbrellaforshade.pleasemakesuretoweightthisumbrelladownatall timesduringthemarketorevent. C. Allvendorsarerequiredtohavesuitableweightsintheeventofwindgusts.Market Managementrequiresaminimumoffour25lb.pertentlegtobeonsiteinthestallspace atalltimesduringtheevent.vendorswhodonothavepropertentweightswillnotbeallowedto participate!*milkjugsanduncoveredcinderblocksarenottastefulandwillnotbeallowedatthemarket. D. Allweightsmustbetieddownusingropeorbungeecordsfromthetopofthetentdowntotheweightatthe bottom.theonlyexceptiontothisruleis25lbweighteddisksthataremeantforcanopytents. E. AbsolutelyNOgeneratorswillbeallowedtooperateduringtheMarketunlesspermittedtodosobytheMarket Manager. F. Powercordsmustbecovered/tapedandconformtothelocalFireDepartmentregulations.Anyvendorwho needselectricitymusthaverugsorcordcoverstocovertheircordsatthemarkettheyparticipatein. G. Heatsourcefuelsupplies(naturalgascanistersorrelatedcookingfuels)mustbetherequireddistance(5ft)from thecookingheatsourceperlocalfiredepartmentregulations. TentDisplay: AdvertisingtheOutdoorStorefront H. Alltablesinthetentdisplaymustbecoveredwithtablecloths.Thetableclothsmustbelongenoughtocover allfourlegsofeachtableinsidethetentspace. I. Allvendorsarerequiredtohaveafrontbannerandabackbannerfortheirtentspace.Werequirethisbecause weviewthetentspaceasthevendor s outdoorstorefront.wefeelthatthevendorwillgetthemost exposurefortheirtentiftheyhavesignageonthefrontofthetentandontheback.wesuggestthatvendors purchasea9x1bannerforthefrontofthetent(orsomethingsimilar)anda6x2bannerforthebackofthetent (orsomethingsimilar). J. Allvendorsarerequiredtohavesignage,flyersand/orbusinesscardsavailableforcustomersattheirbooth. *BusinesscardorFlyerholdersarehighlyrecommendedforthis. K. Westronglysuggestthateachvendormaketheefforttocreateanattractiveboothdisplaythatwillentice customerstostopandvisitthemoronethatwillmakecustomersrememberthem!herearesomeitemsthat willhelpdrawmoreattentiontoaregularboothspaceinourmarkets: a. Createheighttoyourtabledisplay!Coveredboxes,woodenshelvesorwireracksarejustafewwaysto helpcreateheightanddimensiontoyourboothspace. b. Tablesthatarehigher(standingaboveacustomer swaistline)helptocreatemoresalesatvendor booths.thiscanbedonebypurchasingtablesthatraiseuporbybuyingbedriserstoputunderteach tableleg.thisoptionhelpsthecustomertoseethingsmoreateyelevelthanwhentheyhavetobend overtolookattheitemsonthetable. c. DisplayPictures,BiographyandInformationaboutwhoyouareinthecommunity!Tellyourstoryatthe market!howdidyoubecomeavendorandwhy?isyoursaucefromgrandmaida skitchen?doyou havepicturesofherthatyoucandisplay?*keepinmind,customersarecomingtothemarketto purchaseproductsthattheycan tbuyanywhereelse!bytellingthemyourstorytheywillgettoknow youonapersonallevel! 7

8 8 Tampa Bay Markets, Inc. 2014

9 Stall Rental Fees: All vendor fees are charged per event. BelowisabasicrentalfeeformostMarketscurrentlyinsession.Theyaresubjectto changeatanytimeandmayvaryfromlocationtolocation. TheSeminoleHeightsSundayMorningMarket StandardRentalFee:$40.00per10x10spaceper event TheFreshMarketatWiregrass StandardRentalFee:$40.00per10x10spaceperevent. TheFreshMarketatHydeParkVillage StandardRentalFee:$40.00per10x10spaceperevent. TheNorthTampaMarket StandardRentalFee:$40.00per10x10spaceperevent TheDunedinDowntownMarket StandardRentalFee:$35.00per10x10spaceperevent Standard6 8ft.TableSpace:$25.00perevent(forallevents). GrowerRate:$25.00per10x10spaceperevent(This fee is given only to those vendors who have agricultural plants, produce or farmed products for all events). CommunityGroupVendors: Non ProfitRentalFee:$15.00per10x10spaceperevent. Non Profit6 8ftTableSpace:$10.00per10x10spaceperevent. *Space is limited for Non Profit groups to participate at each market location. Allvendorsarerequiredtopre paytheirboothreservationbythemondaypriortothemarketdaybymail orinternet.ifpaymentisnotreceivedbytheduedate,thespacereservedforthatvendorwillnotbe guaranteedforthatmarketday. Cancellation Policy and Vendor Withdrawal: EachyeareachMarketweoperatehastwoseasons TheMainSeasonincludesallMarketeventsfrom OctoberthruMayandtheSummerSeasonincludesallMarketeventsfromJunethroughSeptember. VendorapplicationsfortheMainSeasoneachyearcomeoutinJulyforallpre approvedorcurrentapproved vendorstoregisterfortheirfall/winter/springdates. TheSummerScheduleissentoutbetweenAprilandMayeachyearforvendorstoregistertheirdatesforthe marketstheywanttoparticipateinduringthesummer. *Regardlessofwhatseasonavendorisregisteredfor,alldatessubmittedbyyouarepostedtoourMarket schedulesandyouareheldaccountableforrentingspaceonthedatesreserved. Inordertoreceiveacreditforamarketdatepaidforortonotoweforadaymissed,YOUMUSTSUBMITA WRITTEN(preferablyby )2WEEKNOTICEPRIORTOTHECANCELEDDATE.*Thisisveryimportant becauseinorderforanymarketoreventtosurviveitmustpayitsbills.wewillnotkeepvendorsinany marketiftheyarenotwillingtopayontimeandbecommunicative. Allemergencycancellationsconcerninghealth,familyortravelmustbemadeviaphonetotheMarket OperationsDirectororthecontactmanagerforthemarket/eventforthatday.Thisphonenumberisavailable 9

10 toallacceptedvendorsandisalwayslistedonthevendorlogisticsnewsletterthatissentouttheweekeach eventisheld. Onceavendorisacceptedtoamarketoreventwehavefullintenttocreatearesponsiblecommunicative relationshipwiththem.ifavendordeterminesamarketoreventisnotthebestoptionfortheirproductsto besoldandtheydecidetowithdrawfromthemarket,theymustsendnoticevia *Keepinmindthatinorderforustomaketheadjustmentsneededforeachmarketwemusthave communicationfrom/withourvendors. **Therearemanyfactorsthatmayaffectsalesforanygivenmarket economy,weather,otherscheduled eventsintheregionandavendor ssalesapproachmayimpactsales anyvendormayhaveaslowdayata marketorevent it stobeexpected!it souradvicetotrythemarketforatleast4weeksbeforeanydecision ismadetowithdraw.continuedmarketpresencewillhelpbuildcustomeranticipationandfamiliaritywith yourproductwillgeneratecontinued,repeatcustomerdemand.yourlocation,vendormixanddisplayateach eventcanalsocontributetoon goingsuccess! Our Weather Policy: Allmarkets/eventsweoperateareheldonthedatescheduled RAINORSHINE! Ifinclementweatherisforecast,vendorsmustthenmakethebestdecisionastowhethertheyshouldattendthemarket oreventforthatday. Pleasekeepinmindthatwhattheforecastcallsforearlyintheweekwillalwayschangebytheendoftheweek.The weatherreportwillshowrainintheforecastevenifit snotgoingtohitthatparticularareawheretheeventtakesplace. It souradvicethatyouwatchtheradaronyourlocalnewschannelsthedaybeforetheeventandtoalsopayattention tothehourbyhourreportlistedontheweb viawww.weather.comregardless allcallsforanyrainintheforecast above50%ormorewilldetersomeregularcustomersfromattendingsoweadviseyoutopackorprepareaccordingly. *Ifavendordecidesnottoattendtheeventduetobadweatherthevendorfeewillnotbecreditedtofutureevent datesoranyotherevent.pleaseunderstandthatallvendorfeescollectedpaythebillsnecessarytooperatethemarket whetherornottheeventtakesplace.allbillsmustbepaidforinadvanceasthisisalsoabusinessthatneedstorun efficiently. AsnormalwewillcontinuetoincludetheWeatherReportintheVendorLogistics thatisdeliveredtheFridayprior tothemarketday.ifforanyreasontheweatherreportcallsforextremeconditionssuchashurricanes,hail,tornados oranyothernaturaldisasters,wewillhavenochoicebuttocancelthemarketduetoliabilityissuesandpotential danger.inthecasethishappensan willgooutthenightbeforetheeventtakesplace. AsaVendoryouareresponsibleforkeepingtrackoftheweatherreportsandforreadingyour s. Liability Waivers TampaBayMarketsrequiresallvendorstosignaLiabilityWaiver/HoldHarmlessAgreementinordertoparticipate. Thiswaiverispartoftheonlinevendorapplication. 10

11 Sales Tax & Business Licensing Propersalestaxcollectionforproductssoldistheresponsibilityoftheparticipatingmarketvendor.BusinessLicenses arenotrequiredbytampabaymarketsinordertooperateasavendorinthemarket.properlicensingtoruna businessisthesoleresponsibilityoftheparticipatingmarketvendor. Sale of Food Items Ifvendorsalesinvolvefood,theparticipantsmusthaveallrelevantdocumentsorpermitsrequiredtooperatelegally, efficientlyandhealthfully.eachmarketdoes/willgetinspectedthroughouttheseason. 1.Licenses:FoodvendorsareexpectedtomeettherequirementsofapplicableStateregulatoryagencies. 2.Mostfoodvendorsneedtohavealicense/permitfromoneofthefollowing2agencies:(Wecanhelpguideyouto thespecificagencywhichwillapplytoyou.) DepartmentofAgriculture:Thisagencyregulatesmobilevendorsthatsellpre packagedfoodsorfoodthatisprepared priortotheevent(bakedgoods,soups,sandwichesetc ) Thecentralcontactpointiswww.doacs.state.fl.usorwww.freshfromflorida.comReadordownloadthefollowing importantforms: Dept.ofAgriculture:StandardsforFarmersMarketVendors. Dept.ofAgriculture:ApplicationForm. DepartmentofAgriculture,contactinfo: DepartmentofBusiness&ProfessionalRegulation Hotel&RestaurantDivision:Thisagencyregulatesmobile vendorsthatprepareandcookfoodatthemarket. DBPR Hotel&RestaurantDivision DivisionofHotelsandRestaurants orwww.myflorida.com/dbpr Basic Food Vendors Checklist 1. Allvendorssellingeitherpre packagedfoodsorreadytoeatfoodsmustbeincompliancewiththerulesand regulationsofeitherthedepartmentofagricultureorthedivisionofhotelsandrestaurants.hereisacheck listofwhatisnormallyrequiredforfoodvendorstosellandserveatourmarkets: 2. CertifiedFoodProtectionManager(CFPM) Apersonresponsibleforallaspectsoffoodoperationsatfood establishmentsregulatedbythenecessarydepartmentunderchapter500,f.s. 3. Commissary Anapprovedfacilitythatprovidessupportservicesforspecificrequiredfunctionsofamobile foodestablishment(mfe).anyfoodestablishmentpermittedorlicensedbyaregulatoryagency,suchasa cateringoperation,restaurant,grocerystoreorsimilarestablishmentoranyotherwiseapprovedfacilityby FDACSorDBPRinwhichfood,containers,orsuppliesarekept,handled,prepared,packagedorstoredcanbe consideredforapprovalasamfecommissary.musthaveanagreementwithacommissaryandbecapableof visitingcommissarywitheachdayofoperation. 11

12 4. Nobarehandcontactisallowedwithreadytoeatfoods.Glovesmustbeusedandavailableanonsiteinthe tentspace. 5. Foodproductsmustbefromapprovedsourcessuchasaninspectedandpermittedfoodestablishment. 6. Rawmilkshallnotbesoldorprovidedforhumanconsumption.FloridaisaGradeApasteurizedmilkonly state(chapter502,f.s.).yardeggscanbesoldforhumanconsumptioniftherequirementsinthedocument GuidelinesforSellingEggs writtenbyfdacsdivisionoffoodsafety(2/1/2006)aremet. 7. Anymobilefoodvendorthatisinanopen airenvironmentmustprotectthefoodfromweatherand environmentalcontaminationsuchasrain,dust,insects,birdsandrodents. 8. Mustprovideonlysingle servicearticlesforusebytheconsumers.*buffetstyleisprohibitedatthe MARKET. 9. Mobilefoodvendorscannotoperateatmultiplelocationsatthesametimeunderasinglemobilefood establishmentpermit.*thismeansifyoumusthavemultiplelicensesifyouaregoingtobeatmorethanone eventononeday. 10. Foodproductsandsuppliesmustbestoredatapprovedcommissariesandnotinprivateresidencesafterthe eventisover. 11. AllFoodVendorsmustprovideprepackagedfooditemsthatarelabeledasrequiredbytheFoodCode :(1)Thecommonnameofthefood(2)Ifmadefromtwoormoreingredients,alistofingredientsin descendingorderofpredominancebyweight,includingartificialcolororflavorandchemicalpreservatives.(3) Netweightorvolumeofcontents.(4)Thenameandplaceofbusinessofthemanufacturer,packeror distributor.packagingmaterialsmustbemanufacturedfromfoodgradematerials.singleusearticlesmustnot bereused. 12. AllfoodvendorssellingReadytoEatFoodsmusthaveaHotandColdpotablewatertanksconstructedoffood gradematerialsandenclosedfromtoptobottomintheirtentspaceoneverydateofrental. 13. AllfoodvendorssellingReadytoEatFoodsorservingsamplesmusthaveSoap,Sanitizer,Gloves,Towelsand suchmustallbeavailableandonsiteduringfoodserviceandeventoperationhours. 14. AllfoodvendorssellingReadytoEatFoodsmusthaveapropersneezeguardorprotectionbarrierinfrontof anyfoodthatisuncoveredandreadytoserve.ifaguardorprotectionbarrierisnotonsite,allfood containers/chafingdishesmustbecoveredatalltimesduringtheevent. 15. Allfoodvendorsservingfoodmusthavetheproperutensilsandoneutensilperfooditemservedatalltimes duringtheevent. 16. AllfoodvendorscookingwithPROPANEGASforgrillsandflattopsmustmakesurethatthegastankis located5ftfromtheexteriorofthetent. 17. Allfoodvendorscookingonsitemusthavea2A10BCFireExtinguisherthatisuptodateandonsiteatall timesduringfoodserviceandeventoperationhours.anyvendorcookingonagrillorfryingatthemarketis requiredbythefiredepartmenttohaveak10fireextinguisherattheirbooth. 18. AnyfoodvendorfryingfoodsofanykindmusthaveaCERTIFIEDFIRERESISTANTTENTinsteadofaregular 10x10tent. 12

13 Sale of Soap or Bath & Beauty Products In order to serve our customers in the most honest and healthy way we are now working to regulate and require all of our vendors to follow the rules and regulations set by the Federal Drug Administration (FDA) and the Consumer Product Safety Commission (CPSC) in regards to Soap Making or the making of any Bath and Beauty products that are intended to be sold at on or more of the markets we operate. We understand that manufacturers or vendors who create Soaps or Bath and Beauty Products are held responsible for creating safe products. In order to make sure that our vendors are labeling their products correctly we have strengthened the application process for vendors in this category. When applying to a market please make sure you check off the appropriate product you are intending to sell; for example True Soap, Cosmetic or Beauty Bar, Lotion, Body Butter, Bath Salt, Sugar Scrub, Salt Scrub, Shaving Cream, Deodorant, Lip Balm or Perfume. Important Note:ThemostcommondiscrepancythatweseehappeningwhenSoaporBathandBeautyvendorsapplyis theyarecallingthemselves SoapMakers whentheyarereallysellinga CosmeticorBeautyBar.In order to make sure you know the difference here are the definitions: True Soap: Ordinarysoapismadebycombiningfatsoroilsandanalkali,suchaslye.Thefatsandoils,whichmaybe fromanimal,vegetable,ormineralsources,aredegradedintofreefattyacids,whichthencombinewiththealkalito formcrudesoap.thelyereactswiththeoils,turningwhatstartsoutasliquidintoblocksofsoap.whenmadeproperly, nolyeremainsinthefinishedproduct.inthepast,peoplecommonlymadetheirownsoapusinganimalfatsandlyethat hadbeenextractedfromwoodashes. Today there are very few true soaps on the market. Most body cleansers, both liquid and solid, are actually synthetic detergent products. Detergent cleansers are popular because they make suds easily in water and don't form gummy deposits. Some of these detergent products are actually marketed as "soap" but are not true soap according to the regulatory definition of the word. Cosmetic or Beauty Bar: Acosmeticisaproduct,exceptsoap,intendedtobeappliedtothehumanbodyforcleansing, beautifying,promotingattractiveness,oralteringtheappearance.asdefinedinsection201(i)ofthefd&cact,a cosmeticisaproduct,exceptsoap,intendedtobeappliedtothehumanbodyforcleansing,beautifying,promoting attractivenessoralteringtheappearance.inshort,onemaysaythatacosmeticisaproductintendedtoexertaphysical, andnotaphysiological,effectonthehumanbody. Below are the Facts copied from the FDA website: Soap:FAQs FDAoftenreceivesquestionsfromsoapmakersabouthowtheirproductsareregulated.Hereisinformationtohelp small scalesoapproducersunderstandthelawsandregulationstheyneedtoknowabout. Howaretraditionalsoapsandsyntheticdetergentsdifferent? Ordinarysoapismadebycombiningfatsoroilsandanalkali,suchaslye.Thefatsandoils,whichmaybefromanimal, vegetable,ormineralsources,aredegradedintofreefattyacids,whichthencombinewiththealkalitoformcrude soap.thelyereactswiththeoils,turningwhatstartsoutasliquidintoblocksofsoap.whenmadeproperly,nolye remainsinthefinishedproduct.inthepast,peoplecommonlymadetheirownsoapusinganimalfatsandlyethathad beenextractedfromwoodashes. 13

14 Todaythereareveryfewtruesoapsonthemarket.Mostbodycleansers,bothliquidandsolid,areactuallysynthetic detergentproducts.detergentcleansersarepopularbecausetheymakesudseasilyinwateranddon'tformgummy deposits.someofthesedetergentproductsareactuallymarketedas"soap"butarenottruesoapaccordingtothe regulatorydefinitionoftheword. What stheregulatorydefinitionofsoap? Whetheraproductisa soap inthetraditionalsense,orisreallyasyntheticdetergent,helpsdeterminehowthe productisregulated.so,let stakealookathow soap isdefinedinfda sregulations; TomeetthedefinitionofsoapinFDA sregulations,aproducthastomeetthreeconditions: 1. Whatit smadeof:toberegulatedas soap, theproductmustbecomposedmainlyofthe alkalisaltsoffatty acids, thatis,thematerialyougetwhenyoucombinefatsoroilswithanalkali,suchaslye. 2. Whatingredientscauseitscleaningaction:Toberegulatedas soap, those alkalisaltsoffattyacids mustbe theonlymaterialthatresultsintheproduct scleaningaction.iftheproductcontainssyntheticdetergents,it sa cosmetic,notasoap. 3. Howit'sintendedtobeused:Toberegulatedassoap,itmustbelabeledandmarketedonlyforuseassoap.If itisintendedforpurposessuchasmoisturizingtheskin,makingtheusersmellnice,ordeodorizingtheuser s body,it sacosmetic.or,iftheproductisintendedtotreatorpreventdisease,suchasbykillinggerms,or treatingskinconditions,suchasacneoreczema,it sadrug.youstillcanusetheword soap onthelabel.you canreadtheentireregulationat21cfr Howaredifferent soap productsregulated? Ifyourproductmeetstheregulatorydefinitionofsoap,it sregulatedbytheconsumerproductsafety Commission(CPSC),notbyFDA.PleasedirectquestionsaboutrequirementsfortheseproductstoCPSC. Ifit sacosmetic,it sregulatedbyfda.neithertheproductnoritsingredientsneedapprovalbyfda,exceptfor anycoloradditivesitcontains.itisyourresponsibilitytomakesureyourproductissafeforconsumerswhenitis usedasintended,andtomakesureitisproperlylabeled.youdon tneedtoregisteryourcompanyorfileyour productformulationswithfda,althoughwedoencourageyoutoparticipateinourvoluntarycosmetic RegistrationProgram.Tolearnmore,see FactSheetforSmallBusinessesandHomemadeCosmetics, andthe resourceslistedonthatpage. Ifit sadrug,it sregulatedbyfda.itmustcomplywiththeregulations(called monographs )forcertain categoriesofnon prescriptiondrugsorrequirementsfornewdrugapprovalor.youwillneedtoregisteryour firmandlistyourproductswithfda.formoreinformation,youcancontactfda scenterfordrugevaluation andresearch(cder),divisionofdruginformation,smallbusinessassistance,at CDERSmallBusiness@fda.hhs.gov. Ifit sbothacosmeticandadrug,itmustmeettherequirementsforbothcosmeticsanddrugs.tolearnmore, see IsItaCosmetic,aDrug,orBoth?(OrIsItSoap?). Whatifmyingredientsare natural or organic? ThelawsandregulationsthatFDAenforcesdonothavedefinitionsfor natural or organic. Thesamerequirements applytoyourproductnomatterwhethertheingredientsareplant,animal,mineral,orsynthetic.it simportantnotto assumethatusingonlyingredientsfromplantswillmakeyourproductssafe.tolearnmore,see Organic Cosmetics and ProductTesting. 14