Exhibitor Guide Exhibitor Guide

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1 Exhibitor Guide Exhibitor Guide

2 Dear Partners, This practical guide provides all the essential information you will need to prepare your participation to the show Exhibition schedule and technical interlocutors. page 3 Build-up Breakdown Deliveries page 4 Booth formulas page 7 Parking Exhibitor accreditations page 8 Booth complements / VIP bracelets/ Insurance..... page 9 Catering / Exhibitors Information / Invitation / Rewards page 10 Access Plan page 12 Awaiting the pleasure of welcoming you at the Grande Halle de la Villette, we present you our sincere greetings. The team of the European Radio Show. Editions HF 12 avenue Jean Lurçat Brive

3 Exhibition Schedule Exhibitors Mercredi 24 Janvier 2018 Jeudi 25 Janvier 2018 Vendredi 26 Janvier 2018 Samedi 27 Janvier h00 15h00 Raw spaces build-up 15h00 22h00 Exhibitors installation Deliveries access Reception opening 08h00 20h00 Exhibition access 8h30 22h00 Exhibition access* 19h00 21h00 Nocturnal Radio Show 8h30 18h00 Exhibition access* 18h00 22h00 Breakdown * Deliveries on booth must imperatively be done before 09:30am on January 25, 26 & 27, Visitors Mercredi 24 Janvier 2018 Jeudi 25 Janvier 2018 Vendredi 26 Janvier 2018 Samedi 27 Janvier 2018 Exhibition Closed to public 10h00 19h00 Exhibition access 8h30 22h00 Exhibition access 19h00 21h00 Nocturnal Radio Show 10h00 18h00 Exhibition access Technical Interlocutors Exhibition Workshops Marketing & Communication Elisabeth HERNANDEZ Phone: Mail : ehernandez@salondelaradio.com Xavier FILLIOL Phone: Mail : xavier@octet.tv Nicolas MOULARD Phone : Mail : moulard@actuonda.com Philippe CHAPOT Phone: Mail : philippe@salondelaradio.com Editions HF 12 avenue Jean Lurçat Brive

4 Build-up / Breakdown / Deliveries Connection of power box Intermittent connection only : - January 24, 2018: from 4pm to 10pm - January 25, 2018: from 9:30am to 7:30pm - January 26, 2018: from 9:30am to 9:30pm - January 27, 2018: 9:30am to 6:30pm Exhibitors must communicate this schedule to their different recepients and recommand them not to wait the last moment to dispatch their equipment. Any equipment delivered outside of the scheduled dates and times for your installation will be denied entry on Wednesday January 24, To access the exhibition space with a vehicle, a badge must be presented it will be provided by your Exhibitors Service. Breakdown For safety reasons and to avoid inconvenience to visitors, installations may under no circumstances be broken down before 6:00pm on Saturday, January 27, 2018, the day on wich the exhibition closes. Breakdown must be completely finished by 10:00pm at the latest. Exhibitors materials, brochures and personal effects must be removed no later than one hour after the exhibition closes to public. No storage facilities will be provided. Empty packaging The Grande Halle de la Villette does not provide any storage facilities for empty packaging during the exhibition no storage of equipment or empty packaging will be allowed inside the pavilion or on booths. This equipment and packaging must immediately be removed from the site during build-up and stored outside the pavilion by exhibitors or their haulage contractors. Exhibitors are responsible for the good execution of this prescription. Editions HF 12 avenue Jean Lurçat Brive

5 Deliveries : on Wednesday January 24, 2018 from 3:00pm to 10:00pm Deliveries and pick-ups must take place during build-up and breakdown times in the presence of a member of your personnel, who will assume responsibility for such operations.in case of truck deliveries, please be assured to have a vehicle with a lifting tail board, because there is no delivery platform and all the spaces are reachable on one-storey. Please be sure that all your packages include the following informations: Grande Halle de la Villette Espace Charlie Parker Salon de la Radio 25,26 & 27 janvier avenue Jean Jaurès Paris Booth number: XX Name of the Exhibitor company : XXX Delivery access is on Rue Edgar Varèse (cf. access plans on page 12) Health Protection Working conditions Respect of the organizer s official plannings and access gates. During the breakdown, the site is a building site forbidden to public. The Safety Lanes must remain completely free. Storage must never be done on the totality of the lanes around the booth, and must only be momentaneous. During the breakdown, storage must be done as early as possible on the booth itself. Cleaning of the booths Cleaning of the booths is not included in the service. You can order cleaning with the complementary equipment form. Your emplacement must be restored in its initial state. Exhibitors must leave the emplacements they occupied, and especially the walls and carpets, in the state they have found them. It is recommanded to have systems like hooks or chains. Any damage will be invoice to the exhibitor. All the litter (carpets, adhesives ) must be withdrawn. Editions HF 12 avenue Jean Lurçat Brive

6 Damage established during the breakdown of the booths will be invoice to the exhibitor being the only responsible for his recipients (designers, fitters, contractors ), on the basis of 150 tax-free per cubic meter. For any cleaning or waste removal, please see the complementary arrangements form. Do not forget : To empty the rented furniture from the closure of the show and at the latest at 6:30pm, and to leave the keys. Do not lock rented furniture inside your stockroom after you left. Reminder : The turnkey booths will be breakdown from 6:00pm on January, 31. Be really vigilant by not leaving any personnal effect. Flyers For safety and welcom quality reasons, it is forbidden to hand out flyers at the visitors entrance as well as in and out of the exhibition hall. The distribution of flyers inside the show is a communication option. Please get in touch with the organizer. Surveillance - Guarding The organizer is in charge of general surveillance of the exhibition, and done in the best conditions. It is an obligation of means, and not of results. Beware : risks of theft are important during the periods of build-up and breakdown. You must increase your vigilance during these periods. Place your equipments or products that can be stolen out of sight, included personnal objects and clothes. Operations of build-up and breakdown must not include efficient control of exit, it is highly recommanded to exert a close surveillance on your booth by keeping permanently someone until the end of your breakdown. Guarding of your booth is available on the complementary arrangements form. Editions HF 12 avenue Jean Lurçat Brive

7 Booth formulas Turnkey booth minim. 6 sq. m - 1 exhibitor booth at the Radio Show - Black walls on 2 or 3 sides - ID sign board at your name kw plug with spots (intermittent) - 2 VIP bracelets - Red carpet on the surface Raw space minim. 6 sq. m - 1 exhibitor booth at the Radio Show - No electricity, no walls, no carpet - Option Open sides : (available by your booth position) 1 side 2 sides 3 sides all sides - Option Furniture credit on sq. m - Option Chairs, tables, welcome desk, display units on choice on catalog - Option Welcoming a co-exhibitor brand If you welcome an exclusive co-exhibitor brand with staff from this brand, you must imperatively register it. Listing in the exhibitor catalog, website and on the communication tools of the Radio Show. Organisms-Organisations & Shared booth - 1 booth at the Radio Show shared with other exhibitors without separation. - 1 welcome desk with 2 stools - ID sign board at your name KW plug with spots - 2 VIP bracelets Box 2 meters - 2 stools - 1 space of 2 m x 1m - 1 computer board - 1 power supply 1 kw - Light with spots -1 VIP bracelet Private studios without furniture 24 sq. m - 1 locked studio for product demonstration or private meetings - 2 VIP bracelets - 1 power supply 1 kw - No furniture Editions HF 12 avenue Jean Lurçat Brive

8 Parking / Accreditations Exhibitors Parking The exhibitors can use the different car parks around the Grande Halle de la Villette. PARKING SUD «LA VILLETTE - CITE DE LA MUSIQUE» places Exit the ring road on Porte de Pantin, access by 211 avenue Jean Jaurès, under the Philharmonie 2. CONTACT : Vinci Parc, M. Hoffman. PHONE : Q-PARK PHILHARMONIE 564 places Exit the ring road on Porte de Pantin, access by 185 boulevard Sérurier. CONTACT : Q-Park Résa. PHONE : If these two car parks are full, you can still go to the Parking Nord, the one of the Cité des Sciences et de l Industrie, but it is the farthest of the Grande Halle. PARKING NORD «CITE DES SCIENCES» places including 46 for disabled. Exit the ring road on Porte de la Villette, entrance by 59 bd Mc Donald or 30 avenue Corentin Cariou. CONTACT : Vinci Parc. PHONE : Moreover, a car park is reserved for disabled persons. To have a place, please formulate your application at last 24h before your venue. You can contact directly the EPPGHV services on phone at (+33) Accreditations & Exhibitors Bracelets A badge will be required to enter the show while the exhibition is open to the public. At the Grande Halle de la Villette, it is also necessary to be clearly identified during build-up and breakdown periods. A bracelet will be given to you at your arrival for build-up. Every exhibitor will be entitled to 10 exhibitors accreditations. To make your accreditations application, please go directly on the Radio Show website or use the address for accreditation application : Exhibitors badges must be printed by you before the Show. A hostess will scan it at your arrival and will give you a case and a collar size for the duration of the Show. You will also have the possibility to have your badge printed on site if you cannot print it in advance. Editions HF 12 avenue Jean Lurçat Brive

9 Booth complements / VIP Bracelets / Insurance Supplementary orders for your booth Exhibitors Service and your website are here to make life easier. If you have complementary needs assure you a serene participation avoiding the multiplication of interlocutors, you can deal with all your applications (furniture, audiovisual equipment, ) via the e-shop. Here are a few complementary informations: Internet: Exhibitors having suscribed the offer ADSL Wifi Pro Access will have access to a dedicated connection. The Grande Halle de la Villette guarantees a SDSL connection of 2Mb synchrone (200k0/s up and down). For the exhibitors who do not have suscribe this offer during their reservation, it is still time to do it, you have the possibility to put in place a wired network. Get in touch with your Exhibitors Service. Signage & communication supports: The show can deal with the design and/or the printing of flyers, totem, kakémono, flags, or any other communication support. Get in touch with your Exhibitors Service. VIP bracelets No matters what kind of participation formule you have suscribed, you have been given a certain amount of VIP bracelets, at least 2. To be used, these bracelets must imperatively be tied to your wrist. Only the persons with this bracelet will be able to order 1 drink all day long. These drinks will be at the disposal of the bearers at the central bar. Waiters will serve only one drink to the persons with a bracelet around their wrists. We ask you to give the persons you want to invite a bracelet and ask them to tie it to their wrist before going to the central bar. You can buy additionnal bracelets at the Exhibitors Office. Exhibitors Insurance The Show is insured for every exhibitor. However, theft insurance is incumbent directly on the exhibitor, regarding the exhibited equipment. The Grande Halle de la Villette is permanently secured and placed under videosurveillance. However, by caution measure, it is the responsibility of each exhibitor to secure the small equipment that could be the object of theft. Editions HF 12 avenue Jean Lurçat Brive

10 Catering / Exhibitor Information/ Invitation / Reward Catering A public space for catering will be available inside the exhibition. It will be accessible for exhibitors and visitors. A central bar is also at your disposal for your needs in hot drinks, fresh drinks, and croissants. To be sure to have lunch, avoiding to wait for too long and risk not to be serve, it is nonetheless advise to order lunch formules before the opening of the Show and on Friday January 19, 2018 at the latest (cf. your application form). It is also possible to order soft drinks, or champagne. On Friday evening, the Comité de Pilotage has decided to organize a participative exhibitors dinner party in order to friendly welcome visitors during the nocturnal. The 100 Indés Radios programs directors will be convied to the party. For the participants exhibitors, waiters will bring trays to your booth for the chosen number of people. Drinks (water, juices, soft) will be dispended freely at the bar from 7:30pm for all, and are included in the price. Drink bracelets will be offered by the exhibitors who participate to the cocktail. Visitors must come get them on your booth to access the free bar. You can complete this open bar with drinks (champagne, etc ) on your own booth. The total of the financial participation and the detail of the trays delivered on your booth are indicated on the website. You can book from now very easily on the website the amount you wish to spend on this cocktail according to the number of people you think you will receive on your booth, by clicking on the link : Be careful, if you want to organize a cocktail on your booth, the Grande Halle de la Villette allows only a list of accredited caterers to work on site. Every caterer that is not on the list will have to pay fees. The retained caterer of the Show, accredited, is at your disposal to answer your needs. Exhibitors Information The informations on your company are available at this address: Please make sure these informations are correct and send us the modifications at the following address : info@salondelaradio.com Editions HF 12 avenue Jean Lurçat Brive

11 Invitation Personalized e-invitations are at your disposal on request. These invitations can be linked to the workshop you organize or any other information that you want to announce. We can deliver a link, a HTML code that you send yourself or we can send an ing. To do so, we ask you to send us your contacts Excel file, the date you want it to be sent and the text you want to send, by at the address : info@salondelaradio.com. Rewards The GRANDS PRIX RADIO 2018 INNOVATION product or service : you can participate at the GRANDS PRIX innovation product and/or at the GRAND PRIX innovation service. To do so, please fill the form by sending us your product and/or your service with a picture and a descriptive text on the innovative aspect of your product or service before January, 19, 2018 by following this link : TONI ROSTINI Show Bruno Rost or Toni Rostini? The first one entered into business creation at 19 years old, even though he was still studying. The second joined the stage in his early fifties, spreading cheerfulness and laughter in all his shows. What they have in common? They re one. CEO during the day, Bruno Rost turns himself into Toni Rostini at night. Humourist and caricaturist, he makes a game of the ubuesque, almost kafkaïenne situations that enamel bosses lives. He will be present at the European Radio Show on Friday, January 26, 2018 at 9:00pm. Reservation is mandatory by the link, in packs of 5 or 10 places for the companies who wish, exhibitors on the show or not. Editions HF 12 avenue Jean Lurçat Brive

12 Access Plan Editions HF 12 avenue Jean Lurçat Brive

13 Editions HF 12 avenue Jean Lurçat Brive

Technical Regulations

Technical Regulations 1. Presentation area The works (pictures or models) shall be presented at the grafikschweiz 18 Exhibition on white Sagex cubes. Each participant shall have one cube (4 x 1 x 0.5 metres)