CECIL COUNTY, MARYLAND. ADDENDUM #1 RFP #18-05: Uniform Services April 28, 2017

Transcription

1 Office of the County Executive Alan J. McCarthy County Executive Department of Finance Purchasing Division Ken Jackson Purchasing/Fleet/Lease Mgr Alfred C. Wein, Jr /5396 Director of Administration County Information Office: Fax: CECIL COUNTY, MARYLAND Department of Finance Purchasing Division 200 Chesapeake Boulevard, Suite 1400, Elkton, MD ADDENDUM #1 RFP #18-05: Uniform Services April 28, This addendum is hereby made part of the RFP/Contract Documents for the referenced bid. Please note the following changes, corrections, and/or information and include the requirements stated herein in connection with this Bid/Contract: Delete: Section VII. Scope of Work form the original proposal package and replace with Attachment #1; updated Scope of Work 2. Attachment #2 provides a copy of the Cecil County Seal which the County retains proprietary rights to the seal. 3. If you have any questions, please dpyle@ccgov.org cc/ccarpenter@ccgov.org or call Thank You, David E. Pyle, CPPB Purchasing Agent Cecil County, Maryland Attached: Attachment #1 (5 pages) Attachment #2: Cecil County Seal PURCHASINGOFFICE@CCGOV.ORG

2 Attachment #1 Addendum #1 RFP 18-05: Uniform Services April 28, 2017 VII. SCOPE OF WORK: 1. The following should be considered the minimum scope of work to be reflected in the Proposal. Respondents are encouraged to further detail this scope of work in their Proposal, if they choose. Any exception to portions of this scope of work must be made clearly in a separate section of the Proposal so that it may be considered during evaluation. Any value-added recommendations that are deemed outside the scope of work should be so noted by the Respondent and the associated cost broken out, so that the Proposals may be evaluated on a consistent basis. 2. The vendor will provide through separate meetings/presentations choices of work style clothing to select from. The selection committee shall select from chosen vendors the type, style and quantity of clothing they select and notify that vendor to submit their price proposal based on the selection from their products. 3. The following are the specifications for uniforms required: A: DIVISION: WASTEWATER - Department uniform listing: -- Rental of uniforms includes weekly pickup for washing/maintenance -- Weekly pickup of rental uniforms at one site: 123 Carpenter s Point Road, Perryville, MD and 246 Fletchwood Road, Elkton Md (Dropoffs and pickups at Perryville location) persons total: --- Supervisors Operators 6; Collections and Maintenance 8; will have same uniform combination --- Office Services Specialist 1 - RENTAL -- PANTS: 11 pants minimum per person, all personnel; either jeans or cargo Khaki or Navy -- SHIRTS: (w/department, county seal) all shirts moisture wicking w/ pockets --- Supervisors (3 persons) 11 shirts each, any combo LS button up, SS button up Polo or Oxford, all with pockets, choice of colors --- Operators (6 persons) - 11 shirts each, any combo LS button up, SS button up Polo, all with pockets, choice of color by supervisor --- Collections and Maintenance (8 persons) 11 work shirts each, any combo LS button up, SS button up Oxford or Polo, all with pockets, choice of color by supervisor. --- Office Services Specialist (1 person) same as supervisors - (PURCHASE) One each full zip hooded sweatshirt in HiViz green -- Two each Jacket with reflective tape; Navy --- Shall have name, department and county seal (RENTAL only) -- Two pair; insulated coveralls - Operators and Collections and Maintenance personnel only (14 total) RENTAL -- Additional requirements of mats and rags package (approx. 250) x x 5

3 B: DIVISION: ROADS/LEASE/ PURCHASE - Leased items will be maintained (repairs & or replaced) by the vendor -Daily washing will be completed by the user. LOCATION: 758 East Old Philadelphia Rd Elkton, MD Harrisville Rd. Rising Sun, MD Bohemia Rd. Cecilton, MD Persons Total Supervisors- 7 Workers- 37 PANTS: 7 pants minimum per person (42 persons) blue jeans LEASED SHIRTS : All shirts, sweatshirts, jackets and coveralls shall have department/ division and county seal --Supervisors - (7 persons) 11 shirts each minimum ( 5 (or 6) SS Polo, 5 (or 6) LS polo or twill) all with pockets variety of colors, color to be determined. Material must be at least 50/50 cotton, sizes M-4X LEASED --Workers- ( 37 persons) - 7 tee shirts SS each minimum. optional 5 LS tee shirts each all with pockets High visibility green in color, material must be at least 50/50 cotton, sizes M-5X PURCHASE -Two each ( 44 persons) Carhartt (or approved equal) Hi Visibility Zip Front Class 3 Thermal Lines Sweatshirt Model # Bright lime in color, sizes M-4X (or equal) PURCHASE -One Each ( 44 persons) Carhartt (or approved equal) High Visibility Class 3 Waterproof Sherwood Jacket Model # Bright lime in color, sizes M-4X (or equal) PURCHASE -One Each (37 persons) insulated coveralls High Visibility Bright lime/ Green in color (Optional for employees) PURCHASE *Additional Requirements ' MATS' (Roads Department) LEASED 758 E. Old Philadelphia Rd. Elkton, MD each- 4'x6' 6 each- 3'x10' 191 Harrisville Rd. Rising Sun, MD each- 3'x10' 159 Bohemia Rd. Cecilton, MD each- 4'x6' C: DIVISION: SOLID WASTE - Department uniform listing -- Rental items will be maintained (repairs &/or replaced) by the vendor. -- Location: 758 East Old Philadelphia Road, Elkton, MD persons total: Supervisors - 6 Workers - 18

4 - RENTAL -- PANTS/LAUNDRY SERVICE: 11 pants minimum per person, all personnel; Khaki, regular work pants or cargo ( employee choice) -- SHIRTS/LAUNDRY SERVICE (w/name, department, county seal) ---Supervisors (6) --- Each 5 SS and 5 LS Performance Fabric Polo: DK Green or High Viz (employee choice) --- Each 5 SS and 5 LS Work Shirts; Green Micro Check -- One pair insulated coveralls or Bib coveralls/brown (Laundry service) - PURCHASE -- Two each full zip hooded sweatshirt in HiViz green -- One pair non insulated coverall/dark green -- 5 each Hi-Viz yellow T-Shirts (50/50) with Imprint. D: DIVISION: DEVELOPMENT SERVICES INSPECTION SECTION LEASE - Department uniform listing -- Leased items will be maintained (repairs &/or replaced) by the vendor. Daily washing will be completed by the user. -- Location: 200 Chesapeake Blvd., Suite 2450 Elkton, MD persons total: -- PANTS: 7 pants minimum per person, all personnel- Khaki or Tan -- SHIRTS: w/department and county seal (2 x 2 max. size) shirts each minimum (5 SS Polo Shirts; solid color PURCHASE ONLY and 5 LS Oxford Shirts various solid colors LEASE), all with pockets E: DIVISION: ENGINEERING AND CONSTRUCTION - Department uniform listing -- Leased items will be maintained (repairs &/or replaced) by the vendor. Daily washing will be completed by the user. -- Location: 200 Chesapeake Blvd., Suite 2400 A, Elkton, MD persons total: -- PANTS: 7 pants minimum per person; Jeans only -- SHIRTS: w/department and county seal shirts each minimum -- JACKETS: high vis w/department name and county seal F. Community Services-Cecil Transit RENTAL - Department Uniform listing -- Leased items will be maintained (repairs and/or replaced) by the vendor. Daily washing will be completed by the user --Location: 200 Chesapeake Blvd, Suite 2500, Elkton, MD 21921

5 --20 persons total current employees will begin contract with all new uniforms and any additional employee hired subsequently will be issued new clothing not used - PANTS: 11 set -- 6 each dark blue pants in choice of men and women sizes -- 5 each dark blue cargo shorts in choice of men and women sizes - SHIRTS: all shirts and jacket s shall have the person s first name and the Department seal -- short sleeve and 6 long sleeve shirts per person in light blue with the choice of Polo in men and women sizes - JACKET: 1 all-weather jacket in navy with reflective tape If vendors pricing varies depending on which clothing items are selected, separate price lists shall be provided as part of the proposal. 4. All Shirts and Jackets shall have the person s name (if required), County Seal and if possible the Departments Title printed, stenciled or embroidered on the garment. A copy of the Seal will be provided for reference. The vendor will provide best options to apply this information on all shirts and jackets (sizes provided for each division). If more than one option is provided pricing for all shall be provided as part of their proposal. Department Titles are as follows: Development Services (may change prior to contract award), Engineering and Construction, Wastewater, Roads and Solid Waste Division, Community Services/Cecil Transit, etc. All titles shall be validated by the awarded vendor prior to preparing uniforms. 5. Vendors will be asked to provide samples of all proposed clothing items and accessories as part of their presentation if they are selected as the top 2 or 3 proposals. 6. If vendors pricing varies depending on which clothing items are selected, separate price lists shall be provided as part of the proposal 7. Vendor pricing should minimally reflect the cost for new uniforms for all sections. 8. All new employees shall be issued new clothing and any replacement clothing shall be new or like-new (no stains, visible repairs, excessively worn) items. Final replacement approval will be given by the division chief or department supervisor. The County does not set DBE/MBE requirements but fully encourage minority business participation with all contracted services.

6 Attachment #2 Cecil County Seal