FIRE SYSTEMS INSPECTION VARIOUS CITY OF BRANTFORD LOCATIONS

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Clifford Osborne
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REQUEST FOR QUOTATIONS NOTICE REFERENCE RFQ 13-170 FIRE SYSTEMS INSPECTION VARIOUS CITY OF BRANTFORD LOCATIONS Sealed Quotations in a clearly marked envelope are to be delivered to Reception in the,

1 REQUEST FOR QUOTATIONS NOTICE REFERENCE RFQ FIRE SYSTEMS INSPECTION VARIOUS CITY OF BRANTFORD LOCATIONS Sealed Quotations in a clearly marked envelope are to be delivered to Reception in the, Purchasing Department located at 1 Market Square, Lower Level, Suite 120, Brantford, ON, N3T 6C8, on or before 3:00 p.m. Local Time on Friday, December 20, This request for Quotations consists of providing all labour, materials, services, and incidentals to perform annual fire systems inspections (including fire extinguishers) and emergency lighting systems at various City of Brantford locations. Bidders are advised that there are several locations under this Quotation, all requiring different level of services and different intervals in accordance with the Ontario Fire Code, and any other applicable regulations, systems inspections are to include; Fire alarms and their related components (CAN/ULC-S536) Sprinkler, standpipe and their related systems (Ontario Fire Code) Commercial Cooking Equipment at the named facilities Servicing, recharging and testing all portable fire extinguishers (OFC, Section 6.3, fire extinguishers Replacement of equipment, when both required and authorized by City s representative Miscellaneous ancillary items. * It is intended that incidentals such as pin tags, butane and smoke be included in the cost of the inspection, and will not be charged as an additional. There is a Section A (consisting of Residential and Commercial properties), and a Section B (The Sanderson Center - which requires considerable attention and special equipment) for this Quotation. Bidders may choose to bid on Section A and Section B, or Section A, or Section B separately. Bidders are not required to bid on both sections but must bid on all requirements within a given section. The City of Brantford reserves the right to award the Fire Systems Inspections Contract for the Sanderson Center (Section B) separately. Each Quotation submission must be accompanied by a bid deposit in the form of a bid bond, bank draft, certified cheque, or money order in the amount of TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500) for Section A and FIVE HUNDREAD DOLLARS ($500.00) for Section B, made payable to the Corporation of the City of Brantford (see RFQ for details). The Bid Deposit(s) of the Successful Contractor will be converted to Performance Security for the duration of the Contract.

2 Sites will be accessible to Bidders for viewing on specific dates/times by appointment only and as per the schedule provided below. Bidders are to contact the appropriate site manager listed for a location to arrange for a site visit. Although site visits are not mandatory, it is highly recommended that Bidders take the opportunity to familiarize themselves with the buildings and their inventories listed in the Quotation documents.. Regardless of whether a Bidder has reviewed the site(s), all Bidders are expected to understand the scope of work, and the site(s) conditions, and to have thoroughly familiarized themselves with all pertinent conditions before delivery of their Quotation. Please be aware that strict guidelines must be followed with respect to photographs taken at all City facilities (especially housing and childcare facilities) during site visits. Wednesday, December 11, Albion Towers 45 Albion St. Hickman 2 Arrowdale Golf Course Club House 282 Stanley St. Jeff Moore Tel Beckett Building - CCE 4 Bell Homestead Visitor, Bell Homestead, Henderson Home, Café, and apartment 7 Bain Street, 219 Colborne St. 94 Tutela Heights Rd. 5 Beryl Angus Day Care 220 Clarence St. 7 Brant Towers 5 Fordview Ct. 8 City Hall 100 Wellington Square Tracey Csordas or, Tracey Green ex.6378 Brian Wood, Curator Tel Kim Romano or Nancy Blackburn, Tel Tracey Csordas or Tony Laderio Tel Chris Olszewski, Tel , ex City Yards Works Dep t 10 Earl Avenue 9 City Yards Traffic Dep t 10 Earl Avenue 18 Lorne Towers 24 Colborne St. John Fletcher, Tel John Fletcher, Tel Tracey Csordas or Tony Laderio Tel Wednesday, December 11, Civic Market St. Mel Medlar, Tel Parkade (Market ) 59 Icomm Drive Norma Wood Tel ext Doug Snook s Eagle Place Mary Jane Hart, 333 Erie Ave. Community Tel Earl Haig Family Fun Park (seasonal operation) 101 Market Street S. Karen Winter, Tel Farmers Market - *CCE 79 Icomm Dr Bruce Jacobson, Tel Pollution Control 180 Greenwich St. Ron Lynes, Tel

3 16 Hydro Building 84 Market St. 17 Lions Park Arena 20 Edge St. 19 Mohawk Pavilion *CCE Public Hall, and Concession Mohawk Park Chris Olszewski, Tel , ex Eric Burke Tel ex Bill Page Tel , Tel Thursday, December 12, North Park; Ellen Gerow Northland Gardens ( Memorial Drive; or, Wendy Hickman 50 Hayhurst St. North Ridge Golf Course Balmoral Dr. Jeff Moore Tel Club House, Workshop Daleview Gardens (30 Parks and Recreation Administration, Dwelling, Carpenter Shop, Garages, Green Houses 676 Grey St. 1 Sherwood Dr., 3 Sherwood Dr. 13 Eastdale Gardens ( Darling Street Public Libraries: Main Library Public Library Branch 173 Colborne Street 441 St. Paul Ave E Hickman Judy Wong-Page, Tel ex.5514 Hickman Ken Symons Tel Ext. 320 Ken Symons Tel Ext Sanderson 88 Dalhousie St. Rob Dallaway Ext. 215 or Wayne Arnold Thursday, December 12, , 48 Tecumseh St.; Riverside Gardens (50 Lorna Mills or Terry 17 Marie Street; Matheson Tel Ex , 52 Pontiac St. 29 T.B. Costain Community Mary Jane Hart, 16 Morrell St. Tel Slovak Village 144 Fifth Ave. Lorna Mills or Bill Sherry Tel Transit Service 400 Grand River Ave. Ray Klochnyk (ex. 3338) Tel , Paul Walker, Tel Water Treatment Plant 324 Grand River Ave. 33 Transit Terminal 64 Darling Street Elisabeth Vandermade Tel Trillium Way (Paris) 170 Trillium Way, Paris 36 Walkers Green (Paris) 33 Main St., Paris

4 38 Willow Street (6 (Paris) Willow Street, Paris Friday, December 13, Visitor and Tourism 399 Wayne Gretzky Pkwy. Maureen Cowper, Tel Sunrise Villa (Burford) 11 Park Ave., Burford 39 Winston Court (120 Units) Woodlawn Meadows (28 Units) Woodman Community 22 Gladstone; 18 Aberdeen; 124 Ontario St. Various locations in City of Brantford 491 Grey St 6 Branlyn Meadows ( Buchanan Cr Landfill Site and Office (fire extinguishers only) Wayne Gretzky Sports 20 Morrison Road, and, 511 Mohawk Street 254 North Park Street 25 Provincial Offences Office 102 Wellington Square Friday, December 13, 2013 Lorna Mills or Don Rainey Tel Hickman Cindy Swayze, Tel Tracey Csordas or, Tracey Green ex.6378 Derek Walker or Eric Jennings Eric Burke Tel ex Mena Nitsche, Tel , ex. 5003, or Tel Glenhyrst Art Gallery and Surrounding Buildings 20 Ava Road Graham Pluck ex Tranquility Hall 135 Francis St Graham Pluck ex Albion Booster Station - Reservoir 182 Albion St. 50 Park Rd. Reservoir 310 Campbell St. 51 Tollgate Reservoir 106 Tollgate Rd. 52 North West Reservoir 5 Kramer s Way 53 King George Road Tank 82 King George Rd. 55 Heritage House/Lucy Marco Place 40 Queen St. Lorna Mills or Terry Matheson Tel Ex No questions will be answered at any site viewings. All questions must be submitted in writing to amarcos@brantford.ca

5 Please note the Beryl Angus Day Care is not available for viewing during the hours of 11:00 am-2:00pm. Lions Park is only available for viewing during the hours of 3:00 pm- 4:30 pm. Request for Quotation documents may be obtained from the Purchasing Division, Finance Department, the City of Brantford, 1 Market Square, Lower Level, Suite 120, Brantford, ON between the hours of 8:30 a.m. and 4:30 p.m. weekdays. The cost for the Request for Quotation documents is $43.05 (including HST), payable in cash, debit, Visa or MasterCard, or cheque made payable to the Corporation of the City of Brantford. This fee is non-refundable. If unable to visit the Purchasing Division office in person to obtain documents, Bidders may request to have the RFQ forwarded by . Bidders are to send their requests, along with their method of payment and complete contact information (including name of company, contact name, address, phone, fax and address) to: purchasing@brantford.ca. Bidders shall be solely responsible for obtaining the RFQ documents and for the delivery of their Quotation submission in the manner and time described in the RFQ. Fax or electronic submissions will NOT be accepted. All requests for information, instructions or clarifications regarding this Request for Quotations (RFQ) must be set out in writing and directed to: Angel Marcos Purchasing Coordinator - Operations Purchasing Division, Finance Department amarcos@brantford.ca All questions related to this RFQ or any clarification with respect to this RFQ must be made no later than 12:00 p.m. on Monday, December 16, 2013 in order that City staff may have sufficient time to respond. The City cannot guarantee a response to any questions received after this deadline. The City reserves the right to extend the deadline for questions if required. The responsibility shall be with the Bidder to seek clarification of any matter that they consider unclear before submitting a Quotation.

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